Manual for Conduct of Examination, Assessment Process and

Post Result Activities, 2018

In exercise of powers conferred by sub section (1) of Section 46 of the Maharashtra State Board of Technical

Education Act, 38 of 1997, read with clause (a) to (i) of sub section (2) of the Act and of all other powers enabling

it in this behalf, by superseding earlier regulations of the years 2006 and 2009, the Maharashtra State Board of

Technical Education with the approval of Governing Council, made the regulations, namely Maharashtra State

Board of Technical Education Examination (For The Diploma, Post-Diploma, Post-Graduate Diploma, Advanced

Diploma and any Other Diploma In Engineering, Technology and Such Other Disciplines) Regulations, 2018.

In pursuit of execution of these Regulations, the procedure manual for conduct of examination, assessment

process and post result activities is prepared as a part of MSBTE Examination Regulations, 2018 describing the

work methodology for smooth conduct of examination and assessment as well as post result activities.

The procedure detailed in manual shall apply to all the affiliated courses/programmes of the institutes to MSBTE

and the students enrolled therein.

This manual shall come into force from the academic year 2018-19.

In case of any difficulty and/or doubt in interpretation of any procedure, the interpretation of the Director, MSBTE

shall be final and binding on all stakeholders. Further, the Director, MSBTE is authorized to issue circulars and

orders amending the provisions under this manual.

Dr. Vinod M. Mohitkar

Director
Maharashtra State Board of Technical Education
Mumbai

Date : 28/6/2018

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CONTENTS

Sr. No. Particulars Page No.

Part - I - Conduct of Examination
1.0 Context 1
2.0 Objectives 1
3.0 Conceptual Frameworks 1
4.0 Procedure for Conduct of Examinations 1
5.0 Examination Process Diagram 2
6.0 Definitions 3
7.0 Procedure for Designating an Institute as DC/EC/CI/Enquiry Centre 3
8.0 Modes of Distribution of Confidential Material for Examination 3
9.0 Procedure for Appointing Controller of Examinations 4
10.0 Appointment of Officers and Supporting Staff for Distribution Centers and Conduct 6
of Theory Examinations
11.0 Responsibilities of DC, EC & CI 6
12.0 Roles & Responsibilities of the Chief Officer-In-Charge 8
13.0 Duties & Responsibilities of Officer-In-Charge, DC 9
14.0 Roles & Responsibilities of Supervisor at DC 9
15.0 Roles & Responsibilities of Controller of Examination Center 10
16.0 Roles & Responsibilities of Officer-In-Charge, EC 10
17.0 Roles & Responsibilities of Examination (Sealing) Supervisor 12
18.0 Roles & Responsibilities of Record & Billing Supervisor 13
19.0 Roles & Responsibilities of Block Supervisor/Invigilator and Relieving Supervisor 13
20.0 Procedure of Storing Unused Question Papers, after Examination is over 14
21.0 Storage and Safety of Blank Answer Books 15
22.0 Conduction of Non Theory Examination 15
23.0 Norms for Handling / Filling Non Theory Examiner’s E-Mark Sheet 17
24.0 Guidelines for Handling Copying, Misconduct, Malpractice and Impersonation Cases 18
25.0 Discrepancies in the Question Papers 20
26.0 Vigilance 20
27.0 Miscellaneous 22
28.0 Checklist of Activities for Conduct of Examinations 25
Prescribed Suggestive Formats
Format No. 1 28

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Format No. 2 30
Format No. 3 31
Format No. 3A 32
Format No. 4 33
Format No. 5 34
Format No. 6 35
Format No. 7 36
Format No. 8 37
Format No. 9 38
Format No. 10 39
Format No. 11 40
Format No. 12 41
Format No. 13 42
Format No. 14 43
Format No. 15 44
Format No. 16 (16A & 16B) 47
Format No. 17 48
Format No. 18 52
Format No. 19 53
Format No. 20 54
Format No. 21 55
Format No. 22 56
Acts related to the Conduct of Students 57
Part – II - Regional Assessment Center
1.0 Context 65
2.0 Definitions 65
3.0 RAC Selection Process 65
4.0 Appointment of Staff for RAC 65
5.0 Responsibilities of RAC 65
6.0 Roles & Responsibilities of the Chief Officer-In-Charge RAC 66
7.0 Roles & Responsibilities of the Officer-In-Charge RAC 67
8.0 Roles & Responsibilities of Additional Officer-In-Charge (Moderation) 68
9.0 Roles & Responsibilities of Additional Officer-In-Charge (Quality Control) 69
10.0 Roles & Responsibilities of RAC Supervisor 69

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11.0 Roles & Responsibilities of QC Supervisors 70
12.0 Roles & Responsibilities of Assessors 71
13.0 Roles & Responsibilities of Moderators 73
14.0 Procedure for Assessment of Answer Books 73
15.0 Objectives of Moderation 76
16.0 Moderation of Answer Books : Policy 76
17.0 Moderation of Answer Books 76
18.0 Critical Cases Moderation 78
19.0 Procedure of Filling Online E-Mark Sheets by Examiner at RAC 78
20.0 Additional Important Instructions 79
21.0 Instructions to Chief Officer-In-Charge for making Appointments of Additional 80
Officer-In-Charge, Quality & Moderation and Additional Supervisors
22.0 Responsibilities of Officer-In-Charge, Moderation 80
23.0 Filling Examiners Mark Sheet at RAC 81
24.0 Handling Cases of Copying, Misconduct, Malpractice at RAC 81
25.0 Vigilance at Regional Assessment Centers 82
Format No. I 84
Format No. II 85
Format No. III 86
Format No. IV 87
Format No. V 88
Format No. VI 89
Format No. VII 90
Format No. VIII 91
Format No. IX 92
Format No. X(A) 93
Format No. X(B) 95
Format No. XI 96
Part – III - Post Result Activities
1.0 Context 99
2.0 Verification 99
3.0 Urgent / Ordinary Verification of Marks and Photocopy Procedure: Online 99
4.0 Photocopy Collection & Distribution Center (PCDC) 100
5.0 Reassessment of Answer Books Procedure 100

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6.0 Role of Chief Officer-In-Charge RAC for Appointment of Staff for Regional 101
Reassessment Center (RRAC)
7.0 Role of Officer-In-Charge RAC in Regards for Reassessment of Answer Books 101
8.0 Instructions to Chief Officer-In-Charge for making Appointments of Additional Officer- 101
In-Charge and Additional Supervisors
9.0 Instructions to RRAC Examiners 102
10.0 Role of Three Member Committee at RRAC 103
Part - IV - Post Course/Programme Activities
1.0 Context 107
2.0 Verification of Statement of Marks/Diploma Certificate 107
3.0 Authentication of Statement of Marks/ Diploma Certificate 107
4.0 Duplicate Statement of Marks 107
5.0 Duplicate Diploma Certificate 108
6.0 Transcript 108
7.0 Migration Certificate 108
8.0 Certificates for Education Purpose 109
9.0 Course/Programme & Other Board Equivalence 109
Form : R-43A 110
Annexure A 111
10.0 Retention Of Documents 112

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Part I
CONDUCT OF EXAMINATION

MAHARASHTRA STATE
BOARD OF TECHNICAL EDUCATION
MUMBAI
v
PART-I
CONDUCT OF EXAMINATION
1.0 CONTEXT
oard conducts examinations through various Institutes affiliated to Board. Board has issued Norms,
B
procedures and Instructions from time to time for smooth conduct of examination. They have been
compiled herein in the form of instruction manual, for ready availability to those managing the
examinations. Board shall widely circulate the manual among all Institutes. Principals and heads of
Institutes would insist on and internalize the provisions laid down in the manual by routinely referring to
and adopting the same. The importance of accuracy, quality and reliability in the conduct of examination
work shall be often repeated and inculcated in the staff.
2.0 OBJECTIVES
The main objectives of instructional manual are to:
2.1 Educate all those who are conducting and managing the examinations.
2.2 Help to achieve desirable accuracy, enhance quality and increase reliability in the conduct of
the examinations.
2.3 Maintain consistency and uniformity in examination work.
2.4 Minimize the chances of lapses in the examination work.
2.5 Monitor the process of conduct of examinations at various examination centers.
2.6 Establish credibility of procedure by spreading awareness amongst all concerned.
2.7 Define the accountability of the officers and supporting staff of the Board / Institutes in the
conduct of examinations.
3.0 CONCEPTUAL FRAMEWORKS
Regional offices of the Board would hold meetings of the officers-in-charge in the region to discuss the
quality parameters of examination work and make them aware about their role and responsibilities.
4.0 PROCEDURE FOR CONDUCT OF EXAMINATIONS
4.1 The Principal / Head of institution shall act as the Chief Officer-in-charge of distribution /
examination / inquiry centers.
4.2 The chief officer-in-charge, in turn, shall appoint necessary officer-in-charge for distribution
and examination work. He shall also appoint supervisors and supporting staff as per the norms
of Board.
4.3 Qualified and experienced officers and supporting staff shall be appointed for the conduct of
the examinations.
4.4 The officers and staff engaged in examination work shall be made aware of the rules,
regulations, norms and guidelines for the conduct of examination and importance of accuracy,
quality, confidentiality and reliability in examination work.

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5.0 EXAMINATION PROCESS DIAGRAM

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6.0 DEFINITIONS
6.1 Distribution Centre (DC)
The Institute selected for keeping custody of sealed question paper bundles during the period of
examination and distribute the sealed question paper bundles as per inventory to examination
centers attached to it as per the procedure laid down by the Board. Distribution Centre also
keeps the custody of sealed answer book bundles received from the examination center after
the examination and convey the same to the allocated regional assessment centers as per the
procedure laid down by the Board.
6.2 Examination Centre (EC)
The affiliated institute selected by the concerned RBTE for the conduct of written theory
examination of the Board. The examination center may cater for examinees from own institute
along with examinees of institutes connected to it by the concerned RBTE.
6.3 Connected Institute (CI)
The affiliated institute which conducts the non-theory examinations and online theory
examinations of the examinees belonging to it. However, the written theory examinations for
the examinees of CI shall be conducted in the EC allocated to them.
6.4 Enquiry Center
The affiliated institute designated by Board to conduct enquiry of students reported to have
involved in malpractice during examination conducted by the Board. Principal/Head of the
institute acts as Chairman of the Enquiry Committee. The Chairman is assisted by senior
faculty of the institute in the capacity of members of the enquiry committee.
7.0 PROCEDURE FOR DESIGNATING AN INSTITUTE AS DC/EC/CI/ENQUIRY CENTRE
7.1 The RBTE shall recommend the Institutes in their respective regions, to be designated as
DC – Selection as DC is decided based on the logistic requirements to cater to the attached
ECs along with availability of safe and secured infrastructure.
7.2 The RBTE shall recommend the Institutes in their respective regions, to be designated as
EC – Selection as EC is decided based on the availability of the infrastructure and supporting
amenities for the safe, secured and smooth conduct of examination.
7.3 CI to concerned EC is decided based on the availability of the infrastructure at EC to
accommodate examinees of CI and the logistic convenience for the examinees of CI.
7.4 Enquiry Center shall be properly isolated from the area for which students are reporting for
enquiry but at the same time logistically convenient to the students to report.
7.5 Chief officer-in-charge is authorized to make appointments of Officer-in-charge Distribution
center, Officer-in-charge Examination center and other supporting staff as per the norms of
Board.
7.6 RBTE shall authorize Chief officer-in-charge to appoint vigilance squad/ sitting squad to inspect
and ensure that the examinations are conducted according to the prescribed procedures, in
conducive environment which would discourage the tendency of misbehavior and malpractice.
8.0 MODES OF DISTRIBUTION OF CONFIDENTIAL MATERIAL FOR EXAMINATION
Confidential material of examination may be distributed by one of the following modes:
8.1 Daily Distribution Mode
In this mode, the controller of examination has to perform daily journey from DC to EC with
sealed question paper bundles before examination and return back with sealed answer book
bundles after the examination from EC to DC. The daily distribution mode is adopted only
when the journey on each side is less than two hours at the prevailing traffic conditions.

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8.2 Residential Mode
This mode is adopted when the daily distribution mode is not feasible.
9.0 PROCEDURE FOR APPOINTING CONTROLLER OF EXAMINATIONS
9.1 Daily Distribution Mode
T
he Deputy Secretary RBTE / Chief officer-in-charge of DC shall duly issue orders appointing
suitable persons not below the rank of lecturer, as controllers of examinations at ECs
attached to the DC. The Chief officer-in-charge of DC shall send a copy of the appointment
orders issued from his side to the concerned RBTE.
9.1.1 Each day of examination, the controller of examination shall collect the session
wise bundles containing sealed packets of question papers for the EC for the day.
The controller shall report at the DC as per the timing mentioned in the appointment
order so as to reach the concerned EC at least one hour before the commencement
of examination.
9.1.2 T
he controller of examinations shall give receipt to the officer-in-charge, DC in the
prescribed format as a proof of receiving the sealed question paper bundles from the
DC.
9.1.3 The EC shall arrange for a closed four wheeler vehicle with responsible escort person
for the safe conveyance of sealed question paper bundles from DC to EC and sealed
answer book bundles from EC to DC.
9.1.4 The EC shall also arrange for safe storage at the examination control room for the
controller to keep confidential materials pertaining to examination.
9.1.5 he controller of examination shall hand over the session wise question paper bundles
T
to the officer-in-charge, EC and take a receipt for the same on the prescribed format.
Thirty minutes prior to the commencement of the examination for the session, the
controller of examination hands over the bundle of question paper for the session
to the officer-in-charge, EC for opening. After opening of the bundle and inspection
of the sealed question paper packets, the officer-in-charge, EC should hand over a
receipt to the controller of examination a report of question paper bundle opening in the
prescribed format.
9.1.6 The controller of examination shall supervise the conduction of the examination as per
norms of the Board.
9.1.7 After the completion of written examination for the session, the controller of examination
shall scrupulously monitor the collection, tallying and sealing of the answer book bundles.
At the end of the day’s examination, the controller shall collect the sealed answer book
bundles from the officer-in-charge, EC and give receipt for the same in the prescribed
format.
9.1.8 The controller of examination shall also collect all the related documents pertaining
to malpractice cases reported during the examination sessions separately in sealed
packets. The same shall be handed over to the officer-in-charge, DC.
9.1.9 If necessary, the Deputy Secretary RBTE would appoint additional controller/s of
examination, for orderly and smooth conduct of examination.
9.1.10 The controller of examination shall convey the sealed bundles of answer paper
belonging to the day’s examination from EC to DC and hand over the same to the
officer-in-charge, DC and collect receipt for the same in the prescribed format along
with the receipt and reports received from officer-in-charge, EC. The receipt for answer
paper bundles received from officer-in-charge, DC shall be conveyed to the officer-in-
charge, EC through the controller for the next day.

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9.2 Residential Mode
9.2.1 The ECs where daily distribution mode is not feasible, Deputy Secretary of the
concerned RBTE shall appoint officer not below the rank of lecturer as the residential
controller of the examination.
9.2.2 The residential controller of examination shall receive the sealed bundles containing
question paper packets for the designated period from the officer-in-charge, DC. The
residential controller shall give receipt for the same in the prescribed format to the
officer-in-charge, DC.
9.2.3 The residential controller of examination shall carry all bundles containing question
paper packets to the examination center and store them in safe custody provided
there. The EC shall make logistic arrangements and also safe & secured storage
arrangement for the question paper bundles and the sealed answer paper bundles for
the designated period. In case the infrastructure of EC does not provide for the safe
storage of confidential documents, the arrangement may be made in the local police
station under the jurisdiction of which the EC is located.
9.2.4 On each day of examination, the residential controller of examination shall collect the
question paper bundles for the day from the custody where they are stored and reach
the EC. A responsible escort person from the EC shall accompany the residential
controller during the transit from custody place to EC. In case the custody place is
outside the campus of EC, the responsibility of arranging safe and secured closed four
wheeler vehicle for the movement of question paper bundles lies with EC.
9.2.5 The residential controller of examination shall hand over the session wise question
paper bundles to the officer-in-charge, EC and take a receipt for the same on the
prescribed format. Thirty minutes prior to the commencement of the examination for
the session, the residential controller of examination hands over the bundle of question
paper for the session to the officer-in-charge, EC for opening. After opening of the
bundle and inspection of the sealed question paper packets, the officer-in-charge,
EC should hand over a receipt to the residential controller of examination a report of
question paper bundle opening in the prescribed format.
9.2.6 The residential controller of examination shall supervise the conduction of the
examination as per norms of the Board.
9.2.7 The residential controller of examination shall also collect all the related documents
pertaining to malpractice cases reported during the examination sessions separately
in sealed packets. The same shall be handed over to the officer-in-charge, DC.
9.2.8 If necessary, the Deputy Secretary RBTE would appoint additional controller/s of
examination, for orderly and smooth conduct of examination.
9.2.9 The residential controller of examination shall convey the sealed bundles of answer
paper belonging to the day’s examination from EC to the place of custody and hold it
in the custody till the end of the designated period for residential controllership.
9.2.10 At the end of designated period for controllership, the residential controller of
examination shall collect all the sealed bundles of answer books from the safe
custody at EC and convey them to the DC through safe and secured mode of transport
arrangement. The residential controller of examination will hand over the session wise
and day wise answer paper bundles to the officer-in-charge, DC along with the receipt
and reports received from officer-in-charge, DC and take a receipt for the same in the
prescribed format. The receipt shall be conveyed to the officer-in-charge of the EC
through the next residential controller of examination.

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9.3 In the event of an emergency, the controller/residential controller of examination shall take
logical and judicious decision/s in consultation with officials of concerned RBTE. These
decision shall be binding on the EC.
10.0 APPOINTMENT OF OFFICERS AND SUPPORTING STAFF FOR DISTRIBUTION CENTERS AND
CONDUCT OF THEORY EXAMINATIONS
10.1 Chief Officer-in-Charge
The head of the institute / Principal shall act as the Chief officer-in-charge of EC and DC (in
case the institute is working as DC)
10.1.1 Chief officer-in-charge shall appoint officer in-charge, DC, supervisor, DC and attendant, DC.
The persons appointed for DC shall be of reliable integrity and maintain the confidentiality of
the work they are assigned with.
10.1.2 Chief officer-in-charge shall appoint the officer-in-charge, EC, Sealing Supervisor, EC, Record
& Billing Clerk, EC, Block Supervisors and Relieving Supervisors for the examination, attendant
for examination blocks, attendants for examination control room, waterman and sweepers.
10.1.2.1 The norms for appointment of EC staff shall be as under-
• Additional officer-in-charge, EC as per the instructions from Board from time to
time when the number of connected institutes are more.
• Additional Sealing Supervisor as per the instructions from Board from time to time
when the number of connected institutes are more.
• Block Supervisor- 1 per block
• Relieving Block Supervisor-1 for every 5 blocks or part thereof
• Ratio of teaching faculty & non-teaching staff in supervision shall be 2:1.
• Examination hall attendant – 1 for every 2 blocks
• Examination Control room attendant – 2 for every session
• Waterman – 1 per session
• Sweeper – 2 per session
11.0 RESPONSIBILITIES OF DC, EC & CI
11.1 Responsibilities of DC
11.1.1 Arrange a custody with adequate space, storage arrangement, safety features, CCTV
surveillance, fire extinguisher and round the clock police security arrangement to
function as DC during the examination.
11.1.2 Get conversant with MSBTE portal, login details for the parent institute and DC on the
MSBTE portal.
11.1.3 Collect relevant circulars, instructions and timetable of examination from Board and
concerned RBTE from the MSBTE portal and DC login.
11.1.4 Contact the attached ECs, arrange for pre examination meeting to review the
requirements for the upcoming examination.
11.1.5 Download the question paper inventory from the parent institute login. Communicate
the question paper inventory to the concerned attached ECs. Call meeting of ECs
to review the question paper inventory and compile any modification needed in the
same.
11.1.6 Receive the question paper bundles designated for the DC from the concerned
RBTE as per the schedule.
11.1.7 Arrange EC wise, day wise, session wise bundles for each of attached EC in the DC
and confirm whether it is matching with the requirement for the examination.

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11.1.8 On each examination day, send controllers of examination to the EC with the
required question paper bundles for the days examination. After the examination,
receive the sealed answer book bundles from EC and store them separately in safe
storage.
11.1.9 Download the dispatch inventory of answer books to RAC from the DC login.
11.1.10 According to the dispatch inventory schedule, pack the EC wise answer book
bundles to corresponding RACs and convey them to the RACs safely, confidentially
through closed vehicles accompanied by responsible staff.
11.1.11 Maintain record of all the activities carried out at the DC in respective format.
11.1.12 After the conclusion of examination, convey the consignment of malpractice cases
received from all the attached ECs to the concerned malpractice enquiry center
along with responsible staff. In case there are no malpractice cases from any of the
attached EC, receive NIL report from such ECs and communicate the same to the
enquiry center.
11.2 Responsibilities of EC
11.2.1 Arrange for infrastructure needed for safe, smooth conduct of examination at the
EC. Arrange for internet connected computing system along with printing facility,
reprographic facility at the examination control room. Also arrange for CCTV
surveillance, fire extinguisher at the examination control room.
11.2.2 Get conversant with MSBTE portal, login details for the parent institute and EC on the
MSBTE portal.
11.2.3 Collect relevant circulars, instructions and timetable of examination from Board and
concerned RBTE from the MSBTE portal and EC login.
11.2.4 Contact the CIs to the EC, arrange for pre examination meeting to review the
requirements for the upcoming examination.
11.2.5 Review the question paper inventory received on EC login and check its sufficiency for
the upcoming examination. Communicate the needs and any discrepancy in question
paper inventory or any other important issues of EC and CIs to the concerned DC by
attending pre-examination meets at the DC.
11.2.6 On each examination day arrange for safe and secured logistic for the movement of
controller of examination from the DC to EC and back.
11.2.7 On each examination day receive the question paper bundles from the controller of
examination and arrange to store them in the safe storage arrangement made at the
examination control room.
11.2.8 Conduct fair and smooth examination by maintaining conducive environment in the
EC. After getting the attendance details for the session of examination, make special
code entry for absent candidates on the e-marksheet available in the EC login. At the
end of each session, if there are any reported malpractice cases, the special code
for malpractice shall be marked on the corresponding e-marksheet without fail. If any
problem arises in connection with the examination, the same shall be communicated
to the DC through the controller of examination to get clarifications.
11.2.9 At the end of each examination session, accurately collect, tally and seal the answer
books for dispatch to DC. Malpractice cases along with answer books and all the
concerned documents shall be packed separately and kept ready for dispatch to DC
through the controller.
11.2.10 At the end of the day’s examination, convey the sealed answer book bundles to the
DC through the controller of examination.

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11.2.11 After the conclusion of the examination, a complete report of malpractice cases reported
during the examination along with the enquiry center details shall be communicated to
the DC. If there are no reported malpractice cases, NIL report shall be sent to the DC
without fail.
11.3 Responsibilities of CI
11.3.1 Arrange for infrastructure needed for safe, smooth conduct of non-theory and online theory
examinations at the CI.
11.3.2 Get conversant with MSBTE portal, login details for the institute on the MSBTE portal.
11.3.3 Collect relevant circulars, instructions and timetable of examination from Board and concerned
RBTE from the MSBTE portal and institute login.
11.3.4 Contact the EC to which CI is connected to update about the students appearing for written
theory examination.
11.3.5 Update the students about the examination center shown on the hall ticket and apprise them
about reporting for the written theory examination.
11.3.6 Appoint necessary officers and supporting staff to report along with records and data at EC and
extend all necessary cooperation for smooth conduct of theory examination.
12.0 ROLES & RESPONSIBILITIES OF THE CHIEF OFFICER-IN-CHARGE
12.1 The Principal / head of Institute shall work as Chief Officer-in-charge for all the examination
activities of the institute (online theory and non-theory examinations, written theory examinations
(i.e. for EC and DC (if the institute is assigned with responsibility of DC))).
The Chief officer-in-charge shall:
12.2 Be conversant with MSBTE portal, institute login and special logins, if any. Shall also be
conversant with the examination regulations and Manual for Conduct of Examination,
Assessment Process & Post Result Activities. Hold meeting of all officers, faculty and staff
involved in examination work and update them about their roles & responsibilities.
12.3 Appoint (as per the provisions of clause 10 of this manual) officer-in-charge, DC (in case the
institute is designated as DC), EC along with the necessary supervisors, sealing supervisors,
billing clerk, block supervisors, attendants, waterman, sweepers etc. Appoint controller of
examination in case of non-reporting of RBTE appointed controller (such appointments shall
be communicated in writing to the concerned RBTE).
12.4 The chief officer-in-charge shall also establish internal vigilance squad comprising of senior
faculty which includes one lady faculty/staff for fair and smooth conduct of examination at the
EC.
12.5 Arrange for infrastructure as highlighted in clause 11 of this manual.
12.6 Monitor and coordinate on daily basis, the activities of DC (in case the institute is designated
as DC), EC by remaining present in the institute. In case the chief officer-in-charge has to
leave the institute during examination due to unavoidable situation, the charge of chief officer-
in-charge shall be handed over to next senior most officer in the institute (such action shall be
communicated in writing to the concerned RBTE).
12.7 W
ork as the Chairman of enquiry committee for reported malpractice cases in case of institutes
designated as malpractice enquiry centers.
12.8 Ensure that barring chief officer-in-charge, controller of examination and officer-in-charge
for the EC, all other personnel involved in examination work will keep their mobile phone in
switched off mode before the question paper packets are opened. Also ensured that the mobile
phones remain switched off till the completion of examination.

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12.9 Ensure that none of the examinee possesses mobile phone or any other electronic
communication gadget in the examination hall.
13.0 DUTIES & RESPONSIBILITIES OF OFFICER-IN-CHARGE, DC
13.1 Get conversant with MSBTE portal, login details for the parent institute and DC on the MSBTE
portal.
13.2 Collect relevant circulars, instructions and timetable of examination from Board and concerned
RBTE from the MSBTE portal and DC login.
13.3 Contact the attached ECs, arrange for pre examination meeting to review the requirements for
the upcoming examination.
13.4 Download the question paper inventory from the parent institute login. Communicate the
question paper inventory to the concerned attached ECs. Call meeting of ECs to review the
question paper inventory and compile any modification needed in the same.
13.5 Receive the question paper bundles designated for the DC from the concerned RBTE as per
the schedule.
13.6 Arrange EC wise, day wise, session wise bundles for each of attached EC in the DC and
confirm whether it is matching with the requirement for the examination.
13.7 On each examination day, send controllers of examination to the EC with the required question
paper bundles for the days examination. After the examination, receive the sealed answer
book bundles from EC and store them separately in safe storage.
13.8 Download the dispatch inventory of answer books to RAC from the DC login.
13.9 According to the dispatch inventory schedule, pack the EC wise answer book bundles to
corresponding RACs and convey them to the RACs safely, confidentially through closed
vehicles accompanied by responsible staff.
13.10 Maintain record of all the activities carried out at the DC in respective format.
13.11 After the conclusion of examination, convey the consignment of malpractice cases received
from all the attached ECs to the concerned malpractice enquiry center along with responsible
staff. In case there are no malpractice cases from any of the attached EC, receive NIL report
from such ECs and communicate the same to the enquiry center.
14.0 ROLES & RESPONSIBILITIES OF SUPERVISOR AT DC
14.1 Assist officer-in-charge, DC in all matters related with distribution work.
14.2 Maintain the master file holding relevant circulars, instructions and timetable of examination.
14.3 Maintain correspondence file holding records of all minutes of meeting and correspondence
made with attached EC, concerned RBTE, enquiry center and RAC.
14.4 Maintain confidential file holding dispatch details of answer books to RAC and the receipts
received from RAC’s for each lot. The file shall also contain any further confidential
correspondence with RAC.
14.5 EC wise file holding all receipts from controller of examination, receipts from officer in-charge,
EC. The file shall also hold details of vehicle and the escort staff for each day of examination.
14.6 Register recording entries of all persons entering and leaving DC during the working duration
of DC.
14.7 Ensure that the storage cupboards are properly locked and sealed after each issue and receipt
activities conclude. Also ensure that the lock and seal are intact each time the DC is opened.

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14.8 Provide necessary information for furnishing in the external vigilance formats during the visit of
external vigilance squads.
14.9 Arrange to prepare the remuneration and expenditure bills of officers and staff working in DC
activity.
14.10 Prepare and issue the duty certificates of controllers of examination.
15.0 ROLES & RESPONSIBILITIES OF CONTROLLER OF EXAMINATION CENTER
15.1 The controller of examination shall be conversant with MSBTE portal, time table for the current
examination. Shall also be conversant with the examination regulations and Manual for
Conduct of Examination, Assessment Process & Post Result Activities.
15.2 The controller of examination shall perform the duties highlighted in clause 9.1 of this manual
(in case of appointment as daily mode) and clause 9.2 (in case of appointment as residential
mode).
16.0 ROLES & RESPONSIBILITIES OF OFFICER-IN-CHARGE, EC
16.1 Officer-in-charge, EC shall be conversant with MSBTE portal, institute login and EC logins.
Shall also be conversant with the Examination Regulations and Manual for Conduct of
Examination, Assessment Process & Post Result Activities. Officer-in-charge, EC shall also
be conversant with the time table for the EC, latest circulars, notices related to examination.
Officer-in-charge, EC shall hold meeting of all staff involved in examination work and block
supervisors and update them about their roles & responsibilities.
16.2 The officer-in-charge, EC shall take possession of the infrastructure of EC and make all
necessary arrangements to use it for the upcoming examination.
16.3 The officer-in-charge, EC shall establish examination control room strategically along
with basic facilities like safe storage of blank answer books, records, stationery, furniture,
computing system with internet facility, printer, reprographic facility, fire safety equipments,
CCTV surveillance, sealing arrangements, arrangement for time keeping and warning bell.
16.4 The officer-in-charge, EC shall display the time table for the EC and all the circulars and
notices related to the current examination on all important notice boards of the EC.
16.5 The officer-in-charge, EC shall prepare the supervisor requirement for each session of
examination and prepare allocation of staff and faculty for supervisory duty for each session.
The officer-in-charge, EC shall get the office orders for supervisor appointment order from the
chief officer-in-charge and circulate them to the concerned faculty & staff well in advance.
16.6 The officer-in-charge, EC shall coordinate with the deputed personnel from CI to furnish all
necessary details of the candidates from the CI.
16.7 For each session of examination, the officer-in-charge, EC shall download the seating
arrangement for the EC and decide upon the blocks needed for that seating arrangement.
16.8 Ensure police bandobasta at his EC through the chief officer-in-charge
16.9 The officer-in-charge shall display the block wise seating arrangement for each session of
examination at least half an hour prior to the commencement of examination on each block
and a consolidated block wise arrangement at prominent entry points to the EC.
16.10 The officer-in-charge shall procure EC login username and default password from the chief
officer-in-charge and update the necessary information in the login and be ready for all online
activities in connection with conduction of examination.

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16.11 On each day of examination, the officer-in-charge shall receive the session wise sealed
question paper bundles from the controller of examination and give receipt for the same in the
prescribed format.
16.12 Half an hour before the commencement of examination for the session, the officer-in-charge,
EC shall collect the question paper bundles for the session from the custody of controller of
examination and open & verify as per the inventory and time table for the session. The officer-
in-charge, EC shall complete the bundle opening report for the session and then proceed for
opening question paper packets.
16.13 The officer-in-charge, EC shall open the outer envelopes of question paper packets actually
needed for the examination session. The necessary entries on the inner envelope shall be
duly completed before opening the question paper packets. On opening of the question paper
packet, officer-in-charge, EC shall count the question papers and distribute them to be placed
in block wise envelopes.
16.14 The officer-in-charge, EC shall ensure that question papers are distributed properly for each
block.
16.15 The officer-in-charge, EC shall go round the examination blocks to ensure that the examination
is proceeding as per the norms of the Board. During the duration of examination session,
officer-in-charge, EC shall coordinate with the controller of examination to ensure smooth
conduction of examination.
16.16 On receipt of unused question paper and answer books in the examination blocks from the
sealing supervisor after first half hour of examination, the officer-in-charge, EC tallies the
absentees with the unused question paper and answer books. After tallying absentee record
and unused question papers, the officer-in-charge completes the question paper account,
special code marking on e-mark sheet.
16.17 Along with controller of examination monitors smooth conduction of examination till the end of
the examination session. In case of any reported malpractice cases, the formalities as per the
procedures shall be completed by the officer-in-charge, EC.
16.18 On the conclusion of examination session, block supervisor bring back the written answer books
from each block. The officer-in-charge, EC along with the assistance of sealing supervisor
and billing supervisor counts the block wise answer papers and matches with the attendance
sheet. While counting the officer-in-charge also ensure the correctness of the entries on the
facing page of answer book like examination seat number, course/programme code, paper
code, date of examination, supplement account and in block supervisors signature on main
answer book as well as supplements.
16.19 The officer-in-charge along with sealing supervisor and billing supervisor shall segregate the
answer books to institute wise, course/programme wise and paper code wise bundles. Final
counting of answer books is done before packing the answer book bundles.
16.20 The officer-in-charge, EC with the assistance of sealing supervisor and attendants get the
answer books of all years of pharmacy programme and final year (5th & 6th semester) answer
books of AICTE approved diploma programmes in engineering & technology shall be masked
within the examination control room of EC before packing them in the bundles.
16.21 After sealing of the answer book bundles, officer-in-charge and controller of examination shall
verify the complete entries on the packing slip and endorse the same by signing on the packing
slip.

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16.22 The officer-in-charge shall prepare a receipt of sealed answer books for the session as per the
prescribed format and hand over it to the controller of examination and take the receipt for the
handing over. If any malpractice cases are reported, the sealed envelope of all the documents
pertaining to the case along with covering letter shall be handed over to the controller of
examination.
16.23 Special codes to be entered in the theory e-mark sheet at the EC
Status of the Examinee Special Code Entering Authority
Absent 401 Exam center (EC)
Copying or Malpractice
403 Exam center (EC) or RAC
Case (CPS)
Passed in the previous EC incase the institute has not completed the
404
Examination entry but provides all the supporting documents
EC incase the institute has not completed the
Optional/Elective subject 407
entry but provides all the supporting documents
17.0 ROLES & RESPONSIBILITIES OF EXAMINATION (SEALING) SUPERVISOR
The Examination (Sealing) Supervisor shall:
17.1 Be conversant with MSBTE portal. Shall also be conversant with the examination regulations
and Manual for Conduct of Examination, Assessment Centers & Post Result Activities. Shall
also be conversant with the time table for the EC, latest circulars, notices related to examination.
17.2 Assist the officer-in-charge, EC in all matters related to examination including display of
circulars and notices related to examination.
17.3 Receive the pre-examination documents and take actions in relation to examination.
17.4 Assist officer-in-charge, EC in preparing seating chart, seating arrangement, block preparation
and display of seating arrangement.
17.5 Prepare block wise attendance sheets for each session of examination.
17.6 During each session of examination, note down the seat numbers of absent examinees from
each block in prescribed format and update the absentee report to the officer-in-charge, EC for
entry of special code on e-mark sheet.
17.7 On the conclusion of examination session, block supervisor bring back the written answer
books from each block. The sealing supervisor along with Billing supervisor under the guidance
of officer-in-charge, EC counts the block wise answer papers and matches with the attendance
sheet. While counting the sealing supervisor also ensure the correctness of the entries on the
facing page of answer book like examination seat number, course/programme code, paper
code, date of examination, supplement account and in block supervisors signature on main
answer book as well as supplements.
17.8 The sealing supervisor along with billing supervisor shall segregate the answer books to
institute wise, course/programme wise and paper code wise bundles. Final counting of answer
books is done before packing the answer book bundles.
17.9 The sealing supervisor with the assistance of attendants get the answer books of all years of
pharmacy programme and final year (5th & 6th semester) answer books of AICTE approved
diploma programmes in engineering & technology shall be masked within the examination
control room of EC before packing them in the bundles.
17.10 After sealing of the answer book bundles, the sealing supervisor assists the officer-in-charge
and controller of examination to verify the complete entries on the packing slip and endorse the
same by signing on the packing slip.

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17.11 If any malpractice cases are reported, the sealing supervisor ensures that all the documents
pertaining to copy cases shall be sealed independently and a covering letter reporting the
details of copying cases for the day is prepared.
17.12 The sealing supervisor shall maintain the records pertaining to attendance, copy cases,
receipt & dispatch of question papers and answer paper bundles and all other important
correspondences in respective files. During external vigilance squad visits, the sealing
supervisor provides all the necessary information to the vigilance squad.
17.13 Keep the time for examination and make announcements for the benefit of examinees, by
ringing the bell as given below:
17.13.1 First bell: 10 minutes before the start of examination
17.13.2 Second bell: at the scheduled start of examination time.
17.13.3 Intermediate bells: at every one-hour of the time lapsed.
17.13.4 Warning bell: 10 minutes before the scheduled end of the examination
17.13.5 Last bell: at the scheduled end of the examination.
18.0 ROLES & RESPONSIBILITIES OF RECORD & BILLING SUPERVISOR
The Record & Billing Supervisor shall:
18.1 Be conversant with MSBTE portal. Shall also be conversant with the examination regulations
and Manual for Conduct of Examination, Assessment Process & Post Result Activities. Shall
also be conversant with the time table for the EC, latest circulars, notices related to examination.
18.2 Assist the officer-in-charge, EC in all matters related to examination.
18.3 Receive the stationery required for examination and updates the stock register.
18.4 Collect the information about the number of examinees appearing in each session of
examination at the center.
18.5 For each session of examination, issue the block wise answer books and maintain the block
wise record of main answer books and supplements.
18.6 Maintain the attendance record of the officers and staff actually present for examination work.
Also maintain attendance record of block wise supervisor and reliever.
18.7 Prepare claims for individuals and the Institute, for the charges admissible as per prevailing
norms of Board and submit all bills of the institute in one lot to the Regional office, with
necessary supporting documents, within the prescribed time limit.
19.0 ROLES & RESPONSIBILITIES OF BLOCK SUPERVISOR / INVIGILATOR AND RELIEVING
SUPERVISOR
The block supervisor shall:
19.1 Report at the examination control room 30 minutes prior to the start of examination and mark
his attendance.
19.2 Collect the envelope containing blank answer books, seating arrangement and attendance
sheet from the record & billing supervisor and the count of answer books as per the seating
arrangement and also verifies if there are any damaged or unsuitable answer books and
replace them with correct answer books in consultation with record & billing supervisor.
19.3 Reports at the allocated examination block 15 minutes prior to the commencement of
examination and ensures that the block is ready for conduction of examination.
19.4 Permits the examinees into the examination hall 10 minutes prior to the examination by making
them to leave their belongings outside the examination hall except for those which are needed
for attending the examination. Ensures that the examinees occupied their allocated seats. Also
gives all necessary warnings to the examinees.

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19.5 Issue blank answer books only for the examinees present in the examination hall and ask them
to complete the entries on the answer book and also ask them to read the instructions to the
examinee on the answer book.
19.6 Receives the question papers for the block from the officer-in-charge and check whether
it matches with requirement of block. In case of any discrepancy found, the same shall be
reported to the officer-in-charge and get it rectified before the commencement of examination.
19.7 At the commencement bell, distribute correct question papers to the examinees and ask
them to confirm by matching the question paper code with that on the hall ticket. Ask all the
examinees to write their examination seat number on the question paper.
19.8 Visits each examinee, check hall ticket and photo ID followed by verification of entries on the
facing sheet of main answer book, put dated signature in the designated block on the main
answer book and then ask the examinee to sign the attendance sheet and put printed serial
number of answer book on the attendance sheet.
19.9 As and when the photo attendance sheet comes to the block, verify and ensures that correct
candidate is appeared for examination and ask the examinee to sign the photo attendance
sheet.
19.10 Permit late reporting candidates only up to 30 minutes after commencement of examination.
Do not permit any examinee to leave the examination block within the first 30 minutes of
the examination and last 10 minutes of the paper duration. Retain the question paper of the
examinee along with answer book for examinees leaving the examination hall before the end
of examination.
19.11 In case examinee needs supplement answer book prior to the end warning bell, ensure that
the examinee really needs supplement before issuing the same. Ask the examinee to complete
the entries on supplement and put dated signature in the designated box on the supplement
and enter the issue details on the attendance sheet. Keep record of the issue of supplements.
19.12 Supervise the conduct of examination by keeping strict vigil on all the examinees in the
block. Attend to any difficulties reported by the examinees by reporting to officer-in-charge
and controller of examination and try to resolve them. In case any malpractice is noticed in
the block immediately report the same as per the procedure of handling the malpractices. In
case malpractice case is detected by others like internal vigilance squad, controller, external
vigilance squad or any other special squad, assist in reporting of the case by extending all
necessary cooperation.
19.13 At the end of examination warning bell, instruct the examinees in the block to tie up their main
answer book and supplement and ask them to complete the answer book account on the main
answer book. Also instruct examinee that they will not get supplement after warning bell.
19.14 At the end of examination, collect the written answer books from examinees in the block,
count and match with the attendance for the Block. Only after perfect matching of collected of
answer books and the record of answer books on attendance, permit the examinee to leave
the examination hall.
19.15 Report at the examination control room and submit the written answer books, unused
supplements and attendance record to the receiving personnel. Wait till the same is verified
and confirmed then leave the examination control room with the permission of officer-in-charge,
EC.
20.0 PROCEDURE 0F STORING UNUSED QUESTION PAPERS, AFTER EXAMINATION IS OVER
20.1 The opened and later sealed question paper packets, containing unused question papers at
the end of the examination and the unopened packets shall be kept at the examination center.
20.2 The Principal/officer-in-charge shall keep all above-mentioned question paper packets in his
safe custody.

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20.3 After the end of examination, question papers and the packets shall be disposed as per Board
norms.
21.0 STORAGE AND SAFETY OF BLANK ANSWER BOOKS
The ECs shall collect necessary quantity of blank answer books, supplements and other examination
stationery from respective RBTE/ DC and shall meticulously store them in safe custody in locked steel
cup boards. The stock record of blank answer books shall be accurately maintain in the stock register
by immediate updating after each receipt and issue.
22.0 CONDUCTION OF NON THEORY EXAMINATION
22.1 Appointment of External Examiners
22.1.1 The Regional offices shall initiate the process for appointment of examiners as per the
Academic calendar.
22.1.2 Appropriately well ahead of commencement of examination, the Regional offices shall
procure the latest data of staff members in soft copies from each institute. Principals
shall verify the eligibility of the staff members for appointment of examiners before
submitting the information to the regional office of the Board. The field experts,
experienced and well-known professionals and retired teachers may be recommended
and appointed.
22.1.3 The Regional offices shall make the appointments of eligible examiners. They shall
handover to each institute the copies of consolidated appointments of incoming and
outgoing examiners pertaining to that institute.
22.1.4 The Chief officer-in-charge of each institute shall confidentially communicate the
appointments of the examiners to the concerned staff members and procure their
dated signatures on the consolidated statements as acknowledgement. No individual
appointment orders of examiners shall be issued.
22.2 Instructions to External Examiners, Internal Examiners, Principals, Heads of Institutes
and Chief Officers-In-Charge
22.2.1 The Principal of appointee examiner’s Institute shall verify the eligibility of the appointee
examiner and if eligible, permit and relieve him for the related examination work. The
absence of such staff, for the assigned examination work, shall be treated as duty
period.
22.2.2 Once the appointment is communicated, the examiner and the institute concerned
shall mutually finalize suitable dates for conducting the examination, in case the Board
has not already fixed the schedule. The Principal shall suitably communicate the
schedule of such examinations to the students and examiners.
22.2.3 In case an examiner is unable to work, he shall inform so and the reasons therefor, to
the regional office/Board and the Principals of the Institute at which the appointment
was proposed and his own Institute.
22.2.4 If an examiner attracts the provisions for disqualification and his consequent inability
to work as examiner, he shall inform so to the regional office.
22.2.5 In case of the appointee examiner’s non-availability, for any reason, the principal of the
institute at which the appointment was made, shall immediately contact the Regional
Office for appointment of a substitute examiner. In case, the principal is unable to
access the Regional office, he shall approach the Principal of the nearest Government
or Government Aided Polytechnic for the same. The Principal of Government /
Government aided Polytechnic shall duly appoint under intimation to Regional office,
substitute examiner preferably from his Institute or choosing suitable person/s from
other nearby institutions. If he is unable to make the substitute arrangement, he

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shall report the matter to the regional office, which shall then make the alternative
arrangement.
22.2.6 Institutes are prohibited from making any direct appointments of external examiners.
The Board shall neither accept directly appointed external examiners nor the marks
allotted by them.
22.2.7 The internal examiner shall keep ready the duly completed formats related to the
continuous assessment as contained in the prevailing version of the Curriculum
Implementation and Assessment Norms (CIAAN) Manual or any other prescribed
format. He shall present the same to the external examiner who shall verify and
ascertain that the process of continuous assessment as prescribed in CIAAN has
been duly followed and validate the formats by signing them.
22.2.8 The external examiner shall be competent to verify the record of attendance and
continuous assessment for validating the formats presented by the internal examiner.
22.2.9 The external examiner shall furnish the certificate in prescribed format with his
impressions about performance of students, adequacy of laboratory facilities and
extent of its use made in the conduct of laboratory practical.
In case, the formats related to the continuous assessment, are not furnished or
performance of the student in oral / term-work / practical is held unsatisfactory, the
external examiner shall directly report the matter to the Regional office and Board.
22.2.10 The assessment of practical, oral, and term-work shall be strictly on the basis of
prevailing CIAAN and instructions issued by the Board in this behalf.
22.2.11 The examiners shall carefully note the maximum marks and minimum passing
marks prescribed in the Teaching & Examination scheme for subject before the
commencement of the practical examination and also before filling the e-mark sheets.
22.2.12 The formats related to the continuous assessment shall be signed by both the
examiners and handed over in sealed envelope to the Principal for preserving the
same for future reference, if and when required.
22.3 Officers and Supporting Staff for Conduct of Practical Examinations
22.3.1 Officers: Principal shall arrange to conduct the practical examinations, as provided in teaching
and examination schemes of the courses run at his Institute and appoint necessary examiners
and supporting staff.
22.3.1.1 Internal examiners: The principal shall appoint internal examiners from eligible
teachers who have taught the related subjects in the current session, as far as
possible.
22.3.1.2 Record & Billing Supervisor: Principal shall appoint a Record & Billing
Supervisor for the practical examinations at the Institute.
22.3.2 Supporting staff: Principal shall appoint following supporting staff.
22.3.2.1 Expert assistant: expert assistant shall be a teacher to be appointed one per
subject where the performance of the examinee in the practical examination
is to be monitored to aid the assessment by the examiners.
22.3.2.2 Laboratory Assistant: The appointment shall be made for the conduct of
Practical, Oral, Term work or Project examinations one for each examination
Additionally, proper technical person, such as Curator for surveying, Pump
attendant for hydraulics, Technician/s for work shop and other subjects, shall
be appointed, as necessary, to ensure proper functioning of the equipment /
instruments during practical examination

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22.3.2.3 Lab attendant / Hamal : Normally one per practical examination be appointed.
Appointment of additional person may be done with proper justification and
approval from Regional office/Board.
22.4 CONDUCTION OF ONLINE EXAMINATION
Online / Quasi Online examination is conducted for the subjects / courses identified by MSBTE. Class
Test II of some subjects is conducted in online mode to acquaint students to the platform / nature of
performing the examination on computer.
22.4.1 Schedule for online / quasi examination is declared well before the commencement of
examination by MSBTE.
22.4.2 Each institute shall prepare the schedule of examination and communicate to RBTE
22.4.3 Infrastructure required: Computers in Network. Computer centre with internet facility as per
AICTE Norms. ,Back-up supply / UPS during the period of examination, sufficient Computer
must be in Network, Printer etc.
22.4.4 One Observer / Controller for online examination will be appointed by RBTE for one institute.
22.4.5 Observer Duties:
22.4.5.1 Observe the conduction of examination, shall be smooth in nature.
22.4.5.2 Any reportable incidence / query should be communicated to RBTE.
22.4.6 Online Examination Coordinator Duties:
22.4.6.1 Head of Institute shall appoint online examination coordinator and supporting staff
for conducting online examination.
22.4.6.2 Coordinator shall download the folder and install the Software on local server
created in computer centre to conduct the examination in quasi online mode.
Operating instructions are given in the folder
22.4.6.3 Conduct the examination in batches as per institute time table.
22.4.6.4 After completion of exam, verify the data regarding number of students absent,
present, exam completion/end of exam, resetting of exam.
22.4.6.5 Take printout of examination report after completion of examination. Verify, Sign
and upload on link specified.
22.4.6.6 Name of file shall be constructed in a manner to identify institute and subject for
e.g. Institute Code + Sub code Winter or Summer – 20XX or as specified from time
to time.
22.4.6.7 Resetting of examination or Rescheduling of examination of any of the candidates
can be permissible only in valid reasons with the written permission of Chief Officer
in charge examination.
22.4.6.8 If situation arise like computer hang / power failure, then use ‘Allow” option, so that
exam will start from the point where it got stopped and student will continue the
exam for remaining time.
22.4.6.9 Any change in procedures/process/requirements will be communicated to institutes
from time to time.
23.0 NORMS FOR HANDILING/FILLING NON THEORY EXAMINER’S E-MARK SHEET
23. 1 Inventory of e-mark sheets of institute shall be provided Course wise, Subject wise in respective
institute login.
23.2 Department head shall enter the details of detained candidates in detention module provided
online. No changes are permitted after confirmation in the detention module.
23.3 Only after confirmation of detention module department head shall Create internal and external

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Examiner by filling necessary information for them in his Department head login.
23.4 Department head will allocate E-mark sheets to respective Internal examiner.
23.5 After completion of non-theory examination fill the marks in the prescribed proforma as per
CIAAN and duly signed with name on each page by concerned examiner(s).
23.6 E-mark sheet for Internal/External assessment, internal examiner shall fill the marks in the
e-mark sheet in presence of external examiner ( if applicable), verify, confirms and print the
e-mark sheet.
23.7 E-mark sheet shall be duly signed by internal and external examiner (if applicable). Internal
examiner shall handover e-mark sheet along with required proforma to Department Head in a
sealed envelope by writing full details on envelope.
23.8 Before HOD confirmation, it is the responsibility of the Department head to ensure that
all e-mark sheets available in HOD login are allocated, filled and confirmed by concerned
examiner as per schedule declared by Board.
23.9 The examiner shall take following precautions:
23.9.1 Internal examiner shall print the hard copy of e-mark sheet entered and verify the
marks against each seat number of candidate on proforma and e- mark sheet carefully.
23.9.2 Each e-mark sheet allocated is confirmed, printed and duly signed by internal/ external
examiner.
23.9.3 Marks are correctly transferred from original proforma as per CIAAN on to e-mark
sheet for each seat number
24.0 GUIDELINES FOR HANDLING COPYING, MISCONDUCT, MALPRACTICE AND IMPERSONATION
CASES
24.1 The examinations held or proposed to be held by the Board come under the specified
examinations for the purpose of the Maharashtra Prevention of Malpractices at University,
Board and Other Specified Examinations Act, 1982.
24.2 The Principals, Officers-in-charge and controllers of examinations shall bring the provisions of
the above act to the notice of all persons connected with the examination work; each time an
examination is planned / held.
24.3 Procedure of handling cases of malpractice or use of unfair means in the examination.
24.3.1 The block Supervisor shall immediately report to the Officer-in-charge and Controller
of examination about any event of misconduct /copying/malpractice/impersonation.
24.3.2 Officer-in- charge and Controller of exam shall visit the spot and get acquainted with
the facts of the event.
24.3.3 Officer-in- charge and Controller of exam shall seize answer book/s and copying
material if any of alleged examinee and shall take the examinee and block supervisor/
invigilator reporting officer to the control room.
24.3.4 Name, seat number and dated signature of the alleged examinee shall be taken on all
such seized material and it should be attested by officer-in-charge.
24.3.5 Written statements from the alleged examinee and block supervisor/reporting
officer shall be obtained. The statements shall include details of situation / event of
malpractice, regardless whether confessed or denied.
24.3.6 The alleged examinee shall not be excluded from the current paper or the remaining
examination.
24.3.7 The alleged examinee shall be allowed to write further examination after issuing
additional answer book/s. The examinee is expected to continue to write the answers

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without repeating those already written in the seized answer book. Officer-in-charge/
supervisor shall record the date and time of issuing the additional blank answer book
on it as “Additional answer book”, as well as a remark to the effect that the additional
answer book is issued due to the allegations of the examinee’s involvement in
malpractice or use of unfair means or misconduct by writing CPS case on the original
answer book.
24.3.8 If the alleged examinee does not wish to continue the examination, a written statement
shall be taken from him by the Officer-in-charge.
24.3.9 No extra time shall be granted for writing the additional answer book.
24.3.10 If needed, statements of one or two examinees seated adjacent to the alleged examinee
shall be recorded, regardless of confession or denial of the alleged misconduct. If
requested, adequate additional time be given to these examinees to make up for the
lost time in giving the statement.
24.3.11 The statements of the examinees and other persons shall be taken either in English
or Marathi or Hindi language only in the formats provided.
24.3.12 A sketch showing the seating arrangement with the seat numbers around the alleged
examinee and certified by the invigilator/supervisor/officer-in-charge/controller of
examination, shall be prepared by the Officer –in- charge.
24.3.13 The seized material shall be attached /enclosed with the original answer book and all
statements and sketches be kept in the custody of the officer-in-charge.
24.3.14 In case of impersonation, the impersonator shall be handed over to the police after
seizing the answer books.
24.3.15 Officer-in-charge shall report the offence to the police in the prescribed form.
24.3.16 Answer book, along with supplements, if any, of the alleged impersonating examinee,
signed, with date and time, by the supervisor and officer-in-charge shall also be
handed over to the police (if demanded) after retaining the photocopy of all documents
including answer books.
24.3.17 Due care shall be taken to ascertain that the reported cases do fall under the mentioned
clauses of the act, before handing over the cases to the police.
24.3.18 A show cause notice, in the prescribed form, shall be issued by the officer-in-charge
to the examinee alleged to be involved in malpractice or use of unfair means or
misconduct. The notice shall inform the place, date and time for the examinee to
remain present for further enquiry and to give his statement in the matter. Receipt of
the show cause notice from the examinee shall be obtained and copy of the same
shall be sent to the enquiry officer along with other evidence and documents through
distribution center.
24.3.19 The show cause notice shall be served on the alleged examinee immediately, in any
case before he / she is allowed to leave the examination center on that day. In case
the alleged examinee leaves the center without accepting the show cause notice, it
shall be sent to him by registered post.
24.3.20 At the end of the examination session on that day :
24.3.20.1 All original and subsequently issued additional answer books, along with
supplements, if any issued to the alleged examinee, shall be collected
separately by the officer-in-charge and the information of the case shall
be filled in online module.
24.3.20.2 The answer book/s and other seized evidence, if any, shall be separately
packed and duly sealed.

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24.3.20.3 The above sealed packet shall be handed over to the Officer-in-charge,
distribution center for further action on same day along with necessary
proofs, statements and documents through special messenger only.
24.3.20.4 In no case, these answer books shall be sent to RAC.
24.4 Forwarding malpractice / copying cases: All cases of malpractice and use of unfair means shall
be forwarded by the officer-in-charge of distribution center to the enquiry officer, as per the
instructions of the Board.
24.4.1 Important: The documents of each case of malpractice / copying shall include
statement(s) of the alleged examinee(s), statements of neighboring examinees if
required and block supervisor/reporting officer along with their names, signatures and
the copying material. A chart showing seating arrangement of the alleged examinee
and the surrounding seats should also accompany the documents. The officer-in-
charge shall submit his specific report about the event. The report shall contain only
facts. Ambiguous or vague statements shall not be made in the report.
24.4.2 On the detection of a case of malpractice, the officer-in-charge shall take immediate
action as per the laid down procedure and prevailing instructions of the Board.
It should be specifically noted that every statement in above case including copying
material must be attested by the officer-in-charge of the examination center. For
instance, if the copying material is a small chit, the photocopy of it, duly signed by the
alleged examinee with his seat no. and date, shall be attested by the officer-in-charge
with his stamp and date. In no case, printed formats be used for taking the statement
of the alleged examinee.
25.0 DISCREPANCIES IN THE QUESTION PAPERS
25.1 Where the discrepancies are due to printing or typographical errors or due to question or
its part being out of syllabus and where all examinees encounter similar degree of difficulty
because of aforesaid discrepancies, the matter shall be duly reported to Board by the chief
officer-in-charge. No corrections shall be announced on their own by the Supervisor/Officer-in-
charge/Chief officer-in-charge at an examination center.
25.2 A detailed representation regarding the discrepancies along with unambiguous remarks of
the subject teacher from the Institute and Head of the Institute or the Office-in-charge shall
accompany the report of discrepancies in a question paper. Two copies of the concerned
question paper shall also be sent with the report.
25.3 Such report should reach the Board within five days from the date of examination of the above
question paper. Reports received after above time limit shall not be valid for any consideration.
26.0 VIGILANCE
26.1 During theory examination: Vigilance committees shall monitor all aspects of the conduct of
examinations and ensure that examinations are conducted punctiliously, thus enhancing the
general credibility of the system and discouraging any tendencies on the part of the examinees
or any other person to indulge in malpractice or misbehavior in examinations. These committees
shall be adequately empowered to verify entire examination process at the distribution and
examination centers.
26.2 Regional Level Vigilance Committees: Board, as well as Regional Joint Director of Technical
Education shall appoint these committees.
26.2.1 Regional Level Vigilance Committees appointed by Board
26.2.1.1 Board shall appoint as many committees in each region, as though
necessary, considering number of centers/Institutes to be inspected,
expanse to be traveled, period of examination etc. Officer, not below

20
the rank of HOD, shall be appointed as the Chairman of the Vigilance
Committee, who shall, in turn, be authorized to form as many squads as
required. Principal shall appoint officers from his Institute. Officers from
attached Institutes may also be drawn if needed for effective purpose of
vigilance. The Principal of the attached centers shall accordingly relieve
his staff for the vigilance.
26.2.1.2 The Principal, who is the Chief officer-in-charge at his Institute, shall
not leave his Institute for vigilance of other institute, but only guide and
supervise the working of the squads formed at his Institute.
26.2.1.3 A vigilance squad shall consist of:
• An officer, not below the rank of Head of the department / lecturer selection
grade as Chairman
• Two officers, not below the rank of lecturer as Members
26.2.1.4 The vigilance squads shall prepare individual confidential schedule of visits
under guidance and with consent of the Chairman. Each vigilance squad
shall inspect the allotted centers as per its confidential schedule. The
squad shall peruse the letter of instructions issued by Deputy Secretary
and verify the corrective measures taken by the institute. The vigilance
squads shall submit its reports in the prescribed format, to the Chairman,
Vigilance Committee, latest by next working day. Matters of grave concern
shall be reported to the Chairman, Vigilance committee, immediately. He
shall submit all such reports of the vigilance squads to the Regional office
within five days after the end of the examination.
26.2.1.5 Instructions:
26.2.1.5.1 Distribution centers and exam centres shall maintain a vigilance
register in the prescribed format.
26.2.1.5.2 Every vigilance squad (internal or external) inspecting the distribution
center, examination center shall duly make relevant entries in the
vigilance register maintained in the center.
26.2.1.5.3 The vigilance officers making the entries, shall exercise due care
not to write vague observations, such as satisfactory, O.K, up to the
mark, excellent, poor etc. The observations shall be specific for a
proper follow up by the center and verification by the subsequent
squads / authorities.
26.2.1.5.4 Each vigilance squad (internal or external) shall present the vigilance
register after the inspection is over, to the chief officer-in-charge for
his perusal and dated signature.
26.2.1.5.5 The Chairman, Vigilance Committee, shall immediately report the
matters of grave concern directly to the Secretary and the Regional
Deputy Secretary.
267.2.1.6 The Deputy Secretary, regional office, shall issue necessary corrective
instructions to rectify the adverse observations at the earliest, before
the declaration of result.
26.2.1.7 The copying cases / misconduct detected by the vigilance squads
shall be handed over to the concerned officer-in-charge along with
evidence duly signed and summarized report of the incidence. Copy
of this report in prescribed format shall be submitted to RBTE.

21
26.2.1.8 The vigilance squads may use government or hired vehicle for
vigilance duty, under intimation to regional office/Board.
26.2.1.9 The officers working on vigilance duty shall be entitled to remuneration
as per the norms of the Board, in addition to TA/DA, which shall be
payable by the regional office / Board.
26.2.1.10 In case the vigilance squads travel by a common hired vehicle, it’s
charges / expenditure shall be claimable by the secretary of the
vigilance squad from regional office.
26.2.1.11 In case the vigilance squad uses a government vehicle, the actual
expenditure incurred on fuel, lubricants toll charges, etc., if any, shall
be reimbursable from the regional office.
26.2.1.12 In case the vigilance squad travels by a common vehicle, it’s members
shall be entitled for daily allowance (DA) only.
26.2.2 Regional Level Vigilance Committee appointed by the regional Joint Director of
Technical Education shall conduct vigilance independently and submit its report to the
Joint Director and Secretary of the Board. The Directorate of Technical Education and
Board shall take due action on such reports, as may deem necessary.
27.0 MISCELLANEOUS
27.1 Requirements for an Examination Block
27.1.1 The examination block shall be clean, well ventilated, well Lighted, and adequately
furnished with suitable furniture.
27.1.2 Separate toilet blocks for gents and ladies shall be available in the near vicinity of the
examination block.
27.1.3 Each examination block shall accommodate 30 to 40 examinees.
27.1.4 The size of an examination block shall be enough to provide a minimum of 1.0 m2 per
examinee.
27.2. Following shall not be permitted in examination block.
27.2.1 Any material (print or non-print) relevant with any subject.
27.2.2 Programmable Calculator.
27.2.3 Electronic communication device, e-gadgets (Smart watch, mobile phone etc.)
27.2.4 Smoking, consumption of alcoholic beverages or any narcotic drugs is prohibited.
27.2.5 Arms and ammunition.
27.2.6 Possession of any item likely to cause disturbance in peaceful and orderly conduct of
examination.
27.3 Change of Examination Center
Normally, no examinee shall be permitted to change his allotted examination center. However,
permission for change of examination center may be granted under following circumstances
27.3.1 Natural calamities.
27.3.2 Institute where the course has been discontinued.
27.3.3 Closed down Institutes.
27.3.4 Distance learning / Part-time Diploma student.
27.3.5 Police case or Court case.
27.3.6 Examinee who is medically advised to avoid travel.
27.3.7 Any other case at the discretion of the Board.

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27.4 Granting Change of Examination Center and Related Subsequent Activities
27.4.1 Examinee seeking change of examination center shall apply in writing to the Secretary through
Principal of the Institute where he is studying, along with necessary supporting documents.
27.4.2 If the Institute where the examinee was studying is closed down, he shall submit the application
at the related regional office.
27.4.3 The Secretary (or Deputy Secretary Regional office under delegated powers) shall scrutinize
the application and on getting convinced, issue order for change of examination center granting
a center requested by the examinee or suitable center where the examinations of the course to
which examinee is appearing are conducted.
27.4.4 Information to the examination center subsequent to grant of change of examination center.
27.4.4.1 The Board shall communicate to the examination center the name, course,
semester/year, master code and the subjects the examinee has to appear in.
27.4.4.2 The examinee who has been granted the change of examination center shall
fill and confirm the examination through his parent institute only and contact to
the newly allotted examination center well in advance and inform the center the
subject/s in which he has to appear.
27.4.4.3 Result of the examinee granted change of center is declared in his parent Institute.
27.5 Concessions to the Examinee
27.5.1 Concessions to “Divyang” students
27.5.1.1 Concession of extra time as per exam regulation for writing examination shall be
granted to a Divyang examinee, on his producing an appropriate permission letter
from Board / Regional Office in this behalf.
27.5.1.2 For availing such concession the examinee shall apply to the Secretary along
with a medical certificate mentioning the nature and degree of the handicap,
from the competent Medical Authority. Such permission shall be available for the
related examination only and the examinee shall have to apply afresh for each
examination.
27.5.1.3 The order granting concession shall be issued by the Board/Regional Office, after
due scrutiny of the application and as per prevailing instructions of the government
in this regard.
27.6 Facility of Writer
27.6.1 Permission for writer would be granted to an examinee only if he is physically unable to write
the answers and has been medically so certified, at the time of examination.
27.6.2 The writer so permitted shall be less qualified than the examinee. Further, the writer shall
neither be a relative of the examinee nor an employee at the center of examination. The
Principal or Head of the Institute shall ascertain this.
27.6.3 Change of writer: Changing the permitted writer is not allowed. If a change is necessary in
extra-ordinary circumstances, the officer-in-charge, examination, may permit the change,
after ascertaining that the new writer also satisfies the conditions applicable for a writer as
mentioned in 2 above and inform the regional office. Regional office shall inform the related
RAC such change, to account for any possible confusion regarding change in hand writing in
concerned answer books.
27.6.4 For obtaining permission for writer, the examinee or his parents shall apply to Board in writing
along with medical certificate issued by a registered medical practitioner.
27.6.5 The Institute would make separate seating arrangement for such disabled examinee and the
writer. The examinee and the writer, both shall be present together, during the sessions of the
examination.

23
27.6.6 Use of writer shall be limited to writing answers of theory papers only, and shall exclude
drawing/graphics, and subjects wherein the motor skill of the examinee has to be tested.
27.6.7 Further, the examinee permitted to use writer shall not be allowed to write or draw anything.
Occurrence of any such event shall be considered as misconduct on the part of the examinee
and he shall be liable for disciplinary action.
27.7 Certificate of Eligibility
Student need to procure the eligibility certificate with the consent before filling the examination form in
accordance with examination regulation and as elaborated further below.

Type of Eligibility
S.N. Description Documents
Certificate
A Admission level  D irect 2nd year candidates those who have  Allotment letter
confirmed their admission at Institute.  A
dmission confirmation
 It will generate the MSBTE id e.g. DS170004001 letter
 For enrollment of direct 2nd year candidate this  SSC mark sheet
MSBTE id will be used.
B Institute level
1 Readmission  Applicable for Fail/ ATKT/ FT candidates  Previous Exam Mark
eligibility certificate  The previous result of candidate will be deleted. sheets
 Undertaking of
candidate
2 Improvement Eligibility Certificate
2a For Engineering &  Applicable only for final year candidates who  Mark sheets
Technology courses has passed final year exam  Undertaking of candidate
(Class Improvement)  Candidate shall apply within a period of one year.
 No provision for post diploma courses/
advanced diploma/ post graduate diploma.
2b For Pharmacy  C andidate may improve sessional marks as  Candidate Mark sheet.
courses per provision made in ER-91 by PCI.
 Candidate can improve sessional marks by
appearing two additional sessional exams
during next academic year.
 This is applicable only for fail result status of
candidate.
3 Reappearing Eligibility Certificate
3a Reappearance in  Eligible only for a candidate who has already  Candidate Mark sheet.
passed examination passed Final/ pre-final semester / Final year
examination leading to award of diploma.
 No provision for Architecture and pharmacy courses.
3b Reappearing in  A candidate declared as Fail/ ATKT/ FT in a  Candidate Mark sheet.
passed subject examination of board.  Candidate undertaking.
 If candidate desires not to claim exemption
in the passed subject shall be eligible for this
eligibility certificate.

24
4 Double diploma  C andidate shall be declared to have passed in  Candidate all semester
final examination of award of diploma shall be / Year mark sheet
eligible for double diploma.  Board certificate.
 Award of double diploma shall not be permitted
in case the candidate has passed same
diploma in the same or different scheme.
5 Change of scheme  W hen the scheme during the admission  Candidate Mark sheet.
of candidate is discontinued and Board
implemented new scheme and candidate is
eligible in the new scheme.
 As per eligibility the missing subject in the new
scheme may be given.
6 Change of course /  A s per conditions laid down by competent  Permission from Jt.
Programme admission authority. DTE / Director DTE.
 As per eligibility the missing subject in the new  Candidate Mark sheet.
scheme may be given.
 Admission within sanctioned intake capacity
 Eligibility to appear for exam as per Examination
Regulations
7 Change of Institute  A s per conditions laid down by competent  Permission from Jt.
admission authority. DTE / Director DTE.
 Admission within sanctioned intake capacity.  Candidate Mark sheet.
 Eligibility to appear for exam as per Examination
Regulations.
8 Change of scheme  Candidate Mark sheet.
with course / program
9 Change of Institute  P
ermission from Jt.
with scheme. DTE / Director DTE.
 Candidate Mark sheet.
10 Change of Institute  P
ermission from Jt.
with scheme and DTE / Director DTE.
course / program.  Candidate Mark sheet.

28.0 CHECKLIST OF ACTIVITIES FOR CONDUCT OF EXAMINATIONS

Sr. No. Activities Responsible officer/s

1 Submission of information regarding number of Principal of connected institute
examinees appearing, subject wise, master wise, Principal of concerned examination center
course wise to related examination center
2 Appointment orders for selected institutes to work as • Secretary, MSBTE
distribution centres, connected centers, examination • Deputy Secretary, Regional Office
centres, appointment of chief officers-in-charge,
authorization for appointment of controllers, charging
of examination centre fees, etc.

25
3 Submission of requirement of question papers, • Principal of connected institute
quantity of blank answer books and other stationery • Principal of concerned examination center
to related regional office
4 Arrangement of safe and secure transportation of • Secretary, MSBTE
question papers from board to regional office or • Deputy Secretary of concerned regional office
regional office to distribution centre. • Principal of concerned distribution centre.
5 Arrangement of safe and secure transportation of • Principal of concerned examination centre.
question papers and controller of examination from
distribution centre to examination centre.
6 Appointment orders for alternate chief officer-in- • Principal of concerned institute and chief
charge, officer-in-charge of distribution officer, officer-in-charge of its examination centre
controller/s of examination, examination supervisors,
billing supervisor, block supervisors and other
supporting staff for conduct of examination
7 Collection of required quantity of answer books, • Principals of all connected institutes.
stationery, question paper packets, pre-examination • Principal of concerned examination centre.
documents, circulars, notices, institute time table, • Principal of concerned distribution centre.
general time table, inventories etc. from related
regional office
8 Collection of list showing connected examination • Chief Officer-In-Charge
centres, their addresses, phone / fax nos., name • Officer-In-Charge, Distribution Center.
of principal, contact phone nos. (for use in case of • Controller Of Examination, Concerned
emergency) from concerned regional office Examination Centre.
9 Collecting information regarding requirement of • Chief Officer-In-Charge.
question papers course-, year- and master-wise, • Officer-In-Charge Of Distribution Centre.
for connected examination centers from regional • Controller Of Examination.
office and arranging storage and custody of question
papers
10 Collecting information regarding requirement of • Chief Officer-In-Charge.
answer books and other stationery and arranging • Officer-In-Charge of Distribution Centre.
their proper storage • Controller Of Examination
11 Deciding mode of question paper distribution. • Deputy Secretary, Regional Office.
Whether
• daily distribution
• residential controller
Arranging for proper safety and security of question • Chief Officer-In-Charge
12 papers, blank and written answer books; and other • Officer-In-Charge, Examination Centre.
examination stationery • Officer-In-Charge, Distribution Centre.
13 Making seating arrangement of examinees, checking • Officer-In-Charge, Examination.
and approving seating arrangement and making • Controller Of Examination Center
changes, if necessary.

26
14 Conducting examinations as per norms of board • Chief Officer-In-Charge
• Officer-In-Charge Examination.
• Controller Of Examination
• Members Of Internal Vigilance Squad.
15 Displaying various notices such as time table, seating • Chief Officer-In-Charge
chart, changes in time table, any other important • Officer-In-Charge, Examination.
notices issued by Board, Maharashtra prevention of • Controller Of Examination
malpractices act, 1982,etc.
16 Discouraging use of malpractice during examination • Chief Officer-In-Charge
and reporting the cases of malpractice occurring • Officer-In-Charge, Examination.
before, during and after the examination. • Controller Of Examination
• External Vigilance Squad.
• Block Supervisor
• Examination(Sealing) Supervisor
• Internal Vigilance Squad
17 Maintaining record of answer books used, • Chief Officer-In-Charge
supervisors’ orders and their attendance, examinees’ • Officer-In-Charge Examination.
attendance reports, question paper account, cases • Block Supervisor.
of malpractice, packing details of subject wise and • Examination (Sealing) Supervisor
code wise examinations conducted, masking of • Billing Supervisor.
answer books, where necessary, filling appropriate
information in e-mark sheets using due codes,
preparing additional manual e-mark sheets where
necessary, preparing bills of officers and staff
engaged in examination, etc.
18 Reporting the disparity in the printed and actually • Chief Officer-In-Charge
found number of question papers in packets • Officer-In-Charge Examination.
• Controller Of Examination
19 Handing over of written answer books along with • Officer-In-Charge, Examination.
necessary reports and theory marksheets to officer- • Controller Of Examination
in-charge, distribution center
20 Issuance of schedule for dispatching answer books • Secretary, MSBTE
by distribution centers to R.A.C.’s. • Deputy Secretaries, Regional Offices
21 Issuance of schedule to R.A.C.’s. for receiving • Secretary, MSBTE
answer books from distribution centers • Deputy Secretaries, Regional Offices
22 Dispatch and handing over of answer books along • Chief Officer-In-Charge
with necessary reports and theory marksheets by • Officer-In-Charge, Distribution Center
distribution centers to R.A.C.’s.

27
PRESCRIBED SUGGESTIVE FORMATS

FORMAT NO. 1
Instructions to Examinees

A. General Instructions:
1. The examinee is expected to be present at the examination centre 10 minutes before the commencement
of examination.
2. No examinee shall be admitted to the examination hall after 30 minutes of commencement of the
examination.
3. The examinee shall have the proper hall ticket duly signed by Principal / Head of Institute. The valid
institutional identity card for producing when demanded, without which he/she shall not be eligible to
appear for the examination.
4. Examinees are not permitted to leave examination hall in the initial 30 minutes and last 10 minutes of
the paper duration.
5. A bell will be sounded 10 minutes before the commencement of the examination after which the
examinees are allowed to enter the examination hall/s.
6. Next ringing of the bell shall announce the commencement of the examination.
7. A warning bell will be sounded 10 minutes before the close of the examination Examinees shall tie the
supplements and enclosures to the main answer book and be ready to hand over it to the invigilator at
the ringing of the final bell announcing the end of the examination.
8. Exchange of answer books, supplements, calculators and drawing instruments etc. among the
examinees is strictly prohibited.
9. Possession of any arms, weapons, etc. in the examination hall or at the examination center by the
examinee is strictly prohibited.
B. Instructions regarding writing answer books:
1. The examinee shall check the answer book issued to him for loose sheets or improper printing etc. and
if found so he shall get it changed before commencing to write the answers.
2. The examinee shall enter the requisite information on the face sheet of the answer book properly
before commencing to write the answers.
3. Start each answer on a fresh page and write question number at the beginning of each answer. Do not
write anything in the margin of answer book.
4. Use only blue or black ink pen to write answers. If there is change in ink, it shall be got attested by the
supervisor/invigilator.
5. Do not leave blank page/s between the answers. If a page is left blank inadvertently, write “Please Turn
Over (PTO).” Answers written beyond a blank page may not be assessed.
6. The examinee shall use separate answer book for each section, where there are sections in question paper.
7. Do not write your name or examination seat no. or any objectionable matter anywhere inside the
answer book. If any answer requires name or signature, write “XYZ”.
8. Do not tear off any page from the answer book.

28
9. Before submitting, tie securely additional answer book (supplements) and other enclosures, if any to
main answer book. Write total no. of enclosures (main answer book + graph sheet + drawing sheet +
supplement if any) attached in the column provided on the cover page of the answer book.
C. Special instructions:
1. The examinee is prohibited from keeping in his possession in the examination hall any blank paper,
notes, scribbles, chits, book/s, mobile phone, pager, programmable calculator, electronic communication
devices etc. The violation of this instruction shall attract suitable punitive action.
2. The examinee shall behave properly before, during or after the examination to maintain the conducive
environment at the examination center.
3. The examinee found guilty of misbehavior or using or attempting to use unfair means shall be liable for
suitable punitive action.
4. Discloser of identity on the part of examinee by way of communicating name/seat number/signature or
any request to the examiner in the answer book is a punishable offence.
5. The examinee is prohibited from taking away the answer book/s or any enclosure/s issued to him out
of examination hall. Violation shall attract punitive action under the extant rules.
Important : The instructions to examinee shall be displayed on the notice board of the institute and/
or at entry places of the examination center, so as to make the examinee fully aware about
these instructions and their implications.

29
FORMAT NO. 2

(Sample data filled)

Receipt to be given by the Controller of Examination to the officer in charge DC

DC : Day of Examination: Date:

Received form Name :…………………………..the Officer in charge Distribution Centre ………. The question
paper bundle as per details below;

Examination Day of Date of Session Bundle details Total bundles

Centre Code examination Examination (subject codes) received
and Name
Morning One bundle
abcd 01 ----/-----/------ for morning One / Two
session
Afternoon One bundle
for afternoon
session

(Name & Designation and Inst. code)

Controller of Examination

Contact Cell No.

30
FORMAT NO. 3

(Sample data filled)

Receipt to be given by the Officer in Charge of examination centre on receipt of question paper
bundle from Controller of Examination

EC : Day of Examination: Date:

Received form Name : ……………………………..the Controller of examination from the distribution Centre……….
The question paper bundle as per details below;

Examination Day of Date of Session Bundle details (QP/ Total bundles

Centre Code examination Examination Subject code) received
Morning One bundle with total
abcd 01 ----/----/------ of xx question paper Two
packets
Afternoon One bundle with total
of yy question paper
packets

(Name & Designation)

Officer in charge EC :

Contact Cell No.

31
FORMAT NO. 3A

Receipt to be given by the Officer in Charge of examination centre to the officer in charge, DC
Receipt of question paper packets

The question paper bundles received form Name : ………………………..the Controller of examination from the
Distribution Centre………. were opened in the examination control room and the contents were as below;

Sr.No Date Session Time of Content as per label Actual content in the Remark
Opening on bundle bundle

Q.P. Code Number Q.P. Code Number

1 Morning 9.10 am xxxxxx 02 xxxxxx 02 Matched

yyyyyy 05 yyyyyy 05
pppppp 01 pppppp 01
qqqqqq 01 qqqqqq 01
2 Afternoon 1.40 pm aaaaaa 03 aaaaaa 03 One packet of
bbbbb 01 bbbbb 01 “eeeee” was found in
place of one packet
cccccc 01 eeeee 01
of “cccccc” Hence
ddddd 01 ddddd 01 Panchnama report is
Enclosed

Seal of the Institute. (Name & Designation)

Officer in charge EC :

Contact Cell No.

32
FORMAT NO. 4

Printed on Question paper Packet.

33
FORMAT NO. 5

Format for Examinees Attendance Report

Examination: Summer / Winter 20___
Exam Center Code:___________ Institute Code:_________
Date of Exam:____________ Session : Morning / Afternoon
Course / Sem / Year / Master:_________ Subject Name:______________
Subject Code:_________ Subject Abbreviation:________
Examination Block No.:_______
Name of the block Supervisor:____________________________________
Examination Seat Sr. number of main answer Sr. number /s of Supplements Signature of the
S.N.
number book (Machine printed) issued (Machine printed) Examinee
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Total Candidates : ________ Total Present : _________ Total Absent : _________

Signature of Supervisor Signature of Officer-In-charge

Two copies to be used as under
1. Copy forwarded with answer book bundle.
2. Copy for office record

34
FORMAT NO. 6

Attendance Report “A”

Exam: Summer/Winter 20 ___

Name of Institute :_________________________________________ Institute Code:_________________

Course/Year/Semester Master (eg. EE3I) : __________

Course Name : ___________________________________________ Course Code:__________________

Subject :________________________________________________________

Theory / Oral / Practical / Term work / Sessional / Project : _____________________

Date: ______________ Time: __________AM / PM

Examinees absent (as per

Additional examinees by
Total seat computerized seat numbers and
the institute Total number of
numbers on additional seat numbers)
examinees
computerized Total Seat numbers
Seat Total number of present
mark sheet/s number of of absent
numbers examinees absent 6
1 examinees examinees
2 5
3 4

Sealing Supervisor Officer-in-charge (Examination)

Notes:
1. Report to be prepared in duplicate.
2. One copy should be attached with answer books bundle.
3. One copy should be retained at the Institute.
4. Total of columns 1 & 3 should be equal to the total of columns 5 & 6.
5. Figure in column 6 must tally with the total number of answer books in the bundle.
6. Strike off whichever is not applicable

35
FORMAT NO. 7

PA C K I N G S L I P

Seal of
Exam center

Examination: Summer / Winter 20___

Exam Center Code: Institute Code:

Date of Exam: Session : Morning / Afternoon

Course / Sem / Year / Master: Subject Name:

Subject Code: Subject Abbreviation:

Number of Answer books in this packet: Mark sheet Number/s:

Date & Time of Sealing : Date:_______________ Time:____________

Signature of Signature of Signature of

Sealing Supervisor Officer-In-Charge Controller

36
FORMAT NO. 8

Format of Receipt for sealed answer book bundles to be given by the Controller of examination to the
Officer-in-charge, examination center
Examination: Summer/ Winter 20_____
Name of the Institute (EC):_____________________________________________ EC code :____________
RECEIPT
Received below mentioned sealed packets of written answer books in good and intact condition, from the
Officer-in-charge, examination center, Institute Code _________
Number of Number of Answer
Sr. Course/Sem/ Subject
Subject Title packets Books in each
No. Year/Master Code
(if sections) bundle
1
2
3
4
5
6
7
8
9
10
11
12
13
14

15

Total number of answer book bundles

Name of Controller:__________________________________

Signature of Controller:_______________________________

Date: __________________ Time: __________ AM / PM

37
FORMAT NO. 9

Format of Receipt for sealed answer book bundles to be given by the Officer in charge Distribution
center to the Controller of examination

Examination: Summer/ Winter 20________

Name of the Institute (EC):____________________________________________ EC code :_____________
RECEIPT
Received below mentioned sealed packets of written answer books in good and intact condition, from the
Officer-in-charge, examination center, Institute Code __________

Number of Number of Answer

Sr. Course/Sem/ Subject
Subject Title packets Books in each
No. Year/ Master Code
(if sections) bundle
1
2
3
4
5
6
7
8
9
10
11
12
13
14

15

Total number of answer book bundles

Name of Officer In-charge (DC):________________________________

Signature of Officer In-charge (DC):_____________

Date: ______________ Time: _______AM / PM

38
FORMAT NO. 10

Format of Inventory and receipt for submitting written answer book bundles to R.A.C.

Examination Summer/Winter 20 _______.

Name of the Inst (Distribution Centre):___________________________________Inst. Code no:___________
Name of the Inst (RAC):_____________________________________________Inst. Code no:____________
Date of despatch from DC:__________________ Date of receipt at RAC:____________

Dated
Inst Course/ Nos. of Mark
Bundle Subject Signature of
Code Sem/ Year/ answer books Sheet
No. Code No. Receiving
No. Master in the bundle No.
officer of RAC

SIGNATURE OF SUPERVISOR SIGNATURE OF OFFICER-IN-CHARGE

DISTRIBUTION CENTRE DISTRIBUTION CENTRE
-------------------------------------------------------------------------------------------------------
1. Copy for Officer-in-charge, R.A.C
2. Copy for Distribution center.

39
FORMAT NO. 11

40
Account of Blank Answer Books Issued
EXAM: SUMMER / WINTER 20_____
NAME OF THE INSTITUTE: ____________________________________________
CODE NO.: ____________

Sr. Nos. Of Answer Sr. No. of Ans. Total

Course Dated sign of
Sr. No. Of Ans. Books issued Books, if issued from Books remaining Answer
Sr. +Sem Officer-in-
Date Time to examinees in this session previous unused Ans. unused in this books
No. +year charge
Books session used
+ Master
From To Total No.

NOTE: The account should be maintained in a bound-book / register and not on loose sheets of paper.
FORMAT NO.12

Format of certificate to be given by External examiner

EXTERNAL EXAMINER’S CERTIFICATE

Name of Institute _________________________________________________________________________

Name of the subject: ________________________________________________ (practical / oral / term-work)
Course: ________________________________________________________Year/Semester_____________
I have examined_____________________________ Nos. of examinees on (date) ______________________
I have prepared and checked the marks as per CIAAN format and verified that marks correctly entered in the
e-marks sheet by examiner. Internal examiner and I have put full signature/s on printout of e-mark sheet.
I offer my specific comments about laboratory facility, equipment etc. available in this Institute as under: (Specific
and objective remarks are expected.)

Date: Signature and full name

of the External Examiner
Designation__________________________
Institute: _________________________

41
FORMAT NO. 13

Format for reporting Malpractice cases

REPORT OF MALPRACTICE CASES

Name of examination center __________________________________

Code No of examination center ________
Date of incidence ____________

Examination Course-Year-
Sr. Subject of Timing of Nature of
Seat Number of Master of
No. Examination examination malpractice
examinee examination

• W
hether the necessary statements are recorded and
other documents supporting the alleged incidence of
malpractice are collected, as required under Board’s
Regulations and sent to the Enquiry Officer?
• Whether the notice informing the date and time of
enquiry is issued to the examinee? If yes, when?
• Name of Chief officer-in-charge
• Name of Officer-in-charge, examination
• Name of controller of examination center
• Name of block supervisor / staff concerned with the
incidence
• Name of the leader of the external vigilance committee,
if present at the time of incidence

Signature of chief officer-in-charge Signature of officer-in-charge

Signature of controller of exam Center

Place:
Date:
Seal of examination center

42
FORMAT NO. 14

Format of POLICE COMPLAINT to be registered by the Officer-in-charge,

Examination center for the act of malpractice by an examinee

Complainant:
Shri / Smt. ______________________________________________________________________________
Officer-in-charge / Controller of Examination center
To
Police Inspector / Sub-inspector / S.H.O.
____________________ Police Station
Name of the Examination Center / Institute_____________________________________________________
Code number of the Center / Institute _________________________________________________________
District __________________________________
Subject: Report of the criminal act during the summer / winter examination of Diploma / Post-Diploma / Post-
Graduate Diploma in _______________________
(Course) of Maharashtra State Board of Technical Education, Mumbai.
Sir,
Maharashtra State Board of Technical Education (Board), Mumbai routinely holds Diploma / Post-Diploma /
Post-Graduate Diploma examinations in the state. These examinations this time have commenced from_____
(Date) ___________ (Month) __________ (Year). The Board has duly appointed this Institute as examination
center and me as the Officer-in-charge of the examination center.
Following examinee in this examination has committed a crime. The related information is as under:
1. Alleged examinee’s name_________________________________________________________________
2. Alleged examinee’s examination seat number _________________________________________________
3. Alleged examinee’s Institute name__________________________________________________________
4. Alleged examinee’s examination Block number ________________________
5. Nature of the crime committed __________________________________
6. Name of the subject ___________________________________ Date _____________ Time ___________
7. Name and Designation of the person detecting the crime _____________
___________________________________________________________
8. Material found at the time of crime detection __________________________________________________
______________________________________________________________________________________
9. Additional information regarding the crime ___________________________________________________
______________________________________________________________________________________
Shri/Smt. __________________________________ (examinee’s name) has committed a crime as per section
(7) of The Maharashtra Prevention of Malpractices at University, Board and other specified Examinations Act,
1982 and this is the legal complaint for the same.
Yours truly,
____________________
(Officer-in-charge / controller of examination)
Name of Officer-in-charge / controller of examination ________________________
Name of the examination center _______________________________________
Date: ______________

43
FORMAT NO. 15

‘hmamï´> amÁ` V§Ì {ejU ‘§S>i, ‘w§~B© 51

H$maUo XmIdm ZmoQ>rg

{df` : ‘ hmamï´> amÁ` V§Ì {ejU ‘§S>i, ‘w§~B© `m§Zr narjm{df`H$ {Z`‘mdbr Zwgma R>adyZ {Xboë`m {dÚmWu / {dÚmWuZr
Zmd narjm H|$Ð H«$.
~¡R>H$ H«$§‘mH$
Ë`mMo / {VMo àH$aUr Mm¡H$er. ‘. am. V§Ì {ejU ‘§S>i, ‘w§~B© `m§À`m nX{dH$m narjm
CÝhmir / {hdmir
1. Á`mAWu ‘hmamï´> amÁ` V§Ì {ejU ‘§S>imZo ‘Ü`o KoVboë`m nX{dH$m narjoV Vwåhr
lr. / lr‘Vr ~¡R>H$ H«$‘m§H Am{U Zm|XUr H«$‘m§H$
Ûmao `m narjm H|$Ðmda à{dï> Pmbm AmhmV.
Am{U
2. Á`mAWu ‘hmamï´> amÁ` V§Ì {ejU ‘§S>i, ‘w§~B© `m H$m`m©b`mÀ`m Mm¡H$er nÜXVrÀ`m AÝd`o Vwåhr narjoV Adb§{~boë`m
J¡a‘mJ© àH$aUr ‘r Imbr ñdmjar H$aUma lr./lr‘ Am°’$sga BZ MmO© `m ZmË`mZo AmnUmg
J¡a‘mJ© Adb§{~ë`màH$aUr Mm¡H$er A{YH$m-`m§À`mdVrZo H$maUo XmIdm ZmoQ>rg ~OmdV Amho. AmnU gXa H$maUo XmIdm
ZmoQ>rerMo CÎma Amnbr ~mOy ‘m§S>Ê`mgmR>r ¶m Mm¡H$er H|$ÐmVrb Mm¡H$er A{YH$mè`m§H$So>
{XZm§H$ amoOr gH$mir dm. g‘j CnpñWV amhÿZ Úmd`mMo Amho.
3. Vwåhr à{dï> Pmboë`m narjoVrb `m Aä`mgH«$‘mÀ`m `m {df`mMr
{XZm§H amoOrÀ`m CÎman{ÌH$m d Ë`m CÎman{ÌHo$er AZwf§{JH$ H$mJXnÌo nm{hë`mda Imbrbà‘mUo
{ZXe©Zmg `oV Amho.
A. Vwåhr narjoÀ`m doir {bpIV/N>mnrb/dñVwÀ`m e-gadget/communication device ñdénmVrb
/ (Aݶ) H$m°nr ‘Q>oarAb narjmXmbZm‘Ü`o ~miJbo / Amnë`m
Odi Vo gmnS>bo d Ë`mdéZ CÎman{ÌHo$V CÎmao {b{hbrV/CÎmao {b{hÊ`mMm Amnbm à`ËZ hmoVm.
~. Vwåhr à{dï> ìhmd`mÀ`m {df`mVrb narjoV ñdV: CnpñWV Z amhVm Xwgè`m VmoV`m ì`{º$g CÎman{ÌH$m {b{hÊ`mg
nmR>{dbo.
H$. Vwåhr Vw‘À`m CÎman{ÌHo$Mr/nwadUrn{ÌHo$Mr AXbm~Xb `m AmgZH«$‘m§H$mÀ`m
`m {dÚmÏ`mªgmo~V Ho$br.
S>. CÎman{ÌH$m/nwadUr/àýn{ÌH$m/AÝ` àH$maMo H$mJX ~mhoéZ AmUyZ CÎman{ÌHo$V Vo OmoS>bo dm OmoS>Ê`mMm à`ËZ
Ho$bm. Vgo H$aVmZm CÎma{ÌHo$Mr/nwadUrn{ÌHo$Mr {ebmB© Zï> Ho$br dm Zï> H$aÊ`mMm à`ËZ Ho$bm.
B. narjm H|$Ðmdarb AÝ` narjmWvZm VWm narjmH|$Ðmda O~m~Xmar nma nmS>Um-`m A{YH$mar-H$‘©Mmar `m§Zm
Y‘H$s/X‘ /‘mahmU Ho$br dm Vgm à`ËZ Ho$bm.
B©. `m J¡aàH$mamMm Adb§~ H$éZ narjmnÜXVrg ~mYm AmUÊ`mMm à`ËZ Ho$bm/~mYm AmUbr.
C ‘mo~mB©b/e-gadget/BVa ‘mJm©Ûmao àýn{ÌHo$Vrb àý ~mhoa nmR>dUo/Ûmao CÎmao {‘i{dUo.

44
( "A' Vo "C' `m ‘wÚm§‘Ü`o dmŠ`aMoZà‘mUoM ’$º$ Jmiboë`m OmJm§‘Ü`o Ë`mM g§X^m©Mr ‘m{hVr Zm|Xdmdr.
A{V[aº$/ AZmdí`H$ ‘m{hVr Zm|X{dÊ`mV `oD$ Z`o.)
4. Vwåhr gXa narjoV Cnamoº$ J¡a‘mJm©Mm ñdV: Adb§~ Ho$bm qH$dm Vmo H$aÊ`mg ‘XV Ho$br Agm Amjon Vw‘À`mda Amho.
Voìhm darbà‘mUo J¡aàH$ma Adb§{~ë`mMo Vw‘Mo{déÜX {gÜX Pmë`mg ‘hmamï´> amÁ` V§Ì {ejU ‘§S>i, ‘w§~B© `m§Zr {Z{üV
Ho$boë`m {Z`‘m§Ýd`o ho Vw‘Mo J¡aàH$mamMo àH$aU ‘§S>imÀ`m {deof g{‘VrnwT>o gmXa H$aÊ`mV `oD$Z {deof g{‘VrÀ`m
{e’$maetà‘mUo AmnUm§g {ejm {Z{üV Ho$br OmB©b d Vr {d{hV nÜXVrZo g§ñWo‘m’©$V AmnUm§g gw{MV Ho$br OmB©b.
Am{U d {edm`
Vw‘À`m Mm¡H$er~m~V Imbrb H$mJXnÌm§Mm AmYma^yV nwamdm åhUyZ g‘mdoe H$aÊ`mV `oB©b.
1. Vw‘Mr {XZm§H amoOrMr CÎman{ÌH$m
2.* narjoMo doir Vw‘Mo Odi gmnS>bobo d Oá H$aÊ`mV Ambobo H$m°ntJ gm{h˶
3. narjm H|$Ðmda `m ~m~V àË`j KQ>ZoMo doir KoÊ`mV Ambobr {ZdoXZo
A. n`©dojH$mMo {ZdoXZ.
~. Am°’$sga BZ MmO© Mo {ZdoXZ.
H$. narjm {Z`§ÌH$mMo {ZdoXZ.
S>. (AÝ`)
B. J¡a‘mJ© Adb§{~VmZm nH$S>ë`mZ§Va AmnU narjm H|$Ðmda {X. amoOr CÎman{ÌH$m
H«$‘m§H$ gmo~V gmXa Ho$bobo dñVwpñWVr{Zhm` {ZdoXZ.
B© A§VJ©V /~mø ^amar nWH$/~¡R>o ^amar nWH$ `m§Mo {ZdoXZ.
Vwåhr darb 1 Vo 3 ‘Ü`o Z‘wX gd© H$mJXnÌm§Mr nmhUr `m Mm¡H$er H|$Ðmda {X.
amoOr gH$mir BVŠ`m dmOVm H$é eH$Vm AWdm Vwåhr Adb§{~boë`m gXa J¡aàH$mam~m~V Vwåhm§bm
H$mhr boIr/Vm|S>r ñdénmV gm§Jmd`mMo Agë`mg Ë`mgmR>r gXa Mm¡H$er H|$ÐmÀ`m ($)
`m Z‘wX nË`mda CnpñWV amhÿ
eH$Vm. gXa doir Vwåhr Vw‘À`m ~MmdmgmR>r Agbobm nwamdm d gmjrXma gmXa H$é eH$Vm. nwamì`mMr VWm ~MmdmMr H$mJXnÌo
d¡Ym{ZH$/J«mø Agë`mg Ë`m~m~V {dMma hmoD$ eH$Vmo. ‘mÌ Vw‘Mo àH$aUr Vw‘Mr ~mOy ‘m§S>Ê`mgmR>r Vw‘MoV’}$ AÝ` ì`{º$ qH$dm
dH$sbmg hOa amhÊ`mMr AZw‘Vr Zmhr `mMr Zm|X ¿`mdr.
Cnamoº$ Z‘wX Mm¡H$erÀ`m {XZm§H$mbm Z‘wX Mm¡H$er H|$Ðmda AmnU AZwnpñWV amhrë`mg AmnUm§g ñdV§Ì[aË`m H$moUVrhr
g§Yr nwZü {Xbr OmUma Zmhr, dm Vgm Amnbm à`ËZ J«mø ‘mZÊ`mV `oUma Zmhr. Am{U `m J¡aàH$mamMm Adb§~ Ho$ë`màH$aUr
AmnUm§g H$mhr gm§Jmd`mMo Zmhr/Z‘wX H$amd`mMo Zmhr Ago g‘OÊ`mV `oB©b, d Vw‘À`m àH$aUr CnbãY gd© XñVEodOmdéZ
EH$V’$r© {ZU©` KoÊ`mV `oB©b d gXa {ZU©` AmnUm§g ~§YZH$maH$ Agob.
(*) H$m°ntJ gm{hË` H$moUË`m ñdénmMo Amho Vo VnerbdmanUo Z‘wX H$amdo.
($) Mm¡H$er H|$ÐmMm nyU© nÎmm Z‘wX H$aUo AË`§V Amdí`H$ Amho.

45
Mm¡H$er A{YH$mè`m§À`m dVrZo {XZm§H$ -
à{V - ({dÚmÏ`m©Mm gÜ`mMm {ZdmgmMm nyU© nÎmm)

Zm|XUr H«$‘m§H$ Aä`mgH«$‘

{dÚmÏ`m©Zo H$maUo XmIdm ZmoQ>rg ñdV: ñdrH$mabr/ñdrH$maÊ`mg ZH$ma {Xë`mZo ñnrS> nmoñQ>/Hw$arAa/
`mÛmao Ë`mg ~Omdbr. ({dÚmÏ`m©Zo ZmoQ>rg Z ñdrH$maë`mg dm Imbr ñdmjar H$aÊ`mg ZH$ma
{Xë`mg Am°’$sga BZ MmO©Zr `oWo Vgo
ñnï> Z‘wX H$amdo.)

{dÚmÏ`m©Mr ñdmjar Am°’$sga BZ MmO©Mr ñdmjar

{XZm§H$ : {XZm§H$ :

à{V{bnr -
1. Mm¡H$er A{YH$mar
g§ñWm H«$‘m§H$ (Mm¡H$er H|$Ð H«$‘m§H)
{dÚmÏ`m©Zo narjo‘Ü`o J¡aàH$ma Adb§{~ë`màH$aUr Amnë`m
dVrZo Cnamoº$à‘mUo H$maUo XmIdm ZmoQ>rg ~OmdÊ`mV Ambobr AgyZ gXa {dÚmÏ`m©Mr CÎman{ÌH$m d Ë`mMo
nH$S>bobo H$m°nr ‘Q>oarAb d AZwf§{JH$ XñVEodO {dVaU H|$Ðm‘m’©$V nmR>{dÊ`mV `oV Amho.
2. g{Md, ‘.am.V§Ì {ejU‘§S>i, ‘w§~B© - `m§Zm g{dZ` H$i{dÊ`mV `oVo H$s, gXa {dÚmÏ`m©g narjo‘Ü`o J¡aàH$mamMm
Adb§~ Ho$ë`màH$aUr ‘bm àXmZ H$aÊ`mV Amboë`m A{YH$mamMm dmna H$éZ ‘r dñVwpñWVrg AZwgéZ H$maUo
XmIdm ZmoQ>rg ~Omdbobr Amho. gXa àH$aU Mm¡H$er H|$ÐmH$So> {d{hV nÜXVrZo gmXa H$arV AgyZ hr àV
‘m{hVrgmR>r gmXa.

46
FORMAT NO. 16

Format for Vigilance Register to be maintained at Distribution Center, Examination Center

FORMAT NO. 16A SUMMER/WINTER 20

INTERNAL VIGILANCE

Sr. Date Time Name of Observations In case of malpractice Sign of Sign of

No. of vigilance case/cases booked. vigilance Chief
Visit officer Give clear details of officer officer in
the case. charge

FORMAT NO. 16B SUMMER/WINTER 20

EXTERNAL VIGILANCE

Sr. Date Time Name of Inst. Observations In case of Sign of Sign of

No. of Visit vigilance code malpractice vigilance Chief officer
officer case/cases officer in charge
booked. Give
clear details of
the case.

47
FORMAT NO. 17

‘hmamï´> amÁ` V§Ì {ejU ‘§S>i -51

^amar nWH$ AhdmbmMm Z‘wZm (^mJ 1)
àýmdbr
^amar nWH$mZo narjm H|$Ðmg ^oQ> {Xbr AgVm Imbrb ~m~r Vnmgmì`mV.

narjm : CÝhmir /{hdmir ----------

g§ñWoMo/narjm H|$ÐmMo Zmd
d g§ñWm H«$‘m§H$
àmMm`mªMo Zmd
Am°’$sga BZ MmO© Mo Zmd d nXZm‘
^amar nWH$mZo narjm H|$Ðmg ^oQ> {Xë`mMm {XZm§H$ doi
1. narjm {df`H$ A{^boI
1. narjoer g§~§{YV H$‘©Mmè¶m§À¶m Zo‘UyH$sMo AmXoe H$aÊ`mV Ambo hmoVo H$m` ? :
2. {ejHo$Va H$‘©Mmè¶m§Mr n`©dojH$ åhUyZ {Z`wº$s H$aÊ`mV Ambr hmoVr H$m` ? :
3. {ejHo$Va H$‘©Mmè¶m§Mo n`©dojH$ åhUyZ H$m‘ H$aÊ`mMo eoH$S>m à‘mU {H$Vr hmoVo ? :
4. gVV ‘wë`m§H$ZmMo JwU gr Am` Ao Ao EZ à‘mUo {d{hV Z‘wÝ`mV ^éZ Vo nm{H$Q>mV :
grb~§X H$éZ Ë`m§da A§VJ©V ~mø n[ajH$m§Mr ñdmjar AgUo d gXa {b’$m’o$$
àmMm`mªÀ`m H$ñQ>S>rVM AgUo A{Zdm`© Amho. `m gd© ~m~r àË`j
nS>VmiyZ Ver Zm|X H$amdr. (bmJy Agë`mg)
2. narjm ~¡R>H$ ì`dñWo{df`r
1. narjm H$j ñdÀN> Ho$bobo hmoVo H$m`? :
2. narjm H$jmV dmnaÊ`mV Ambobo ’${Z©Ma narjmWuÀ`m ~gÊ`mgmR>r gmoB©Mo Amho H$m ? :
3. narjm H$j d {Z`§ÌU H$j EH$mM ‘Oë`mda hmoVo H$m ? :
Zgë`mg {ddaU d narjm H|$ÐmMm Iwbmgm
4. narjm H$jmV narjmWvMr ~gÊ`mMr j‘Vm {H$Vr hmoVr ? :
(EH$m narjmWuH$arVm gmYmaUnUo EH$ Mm¡. ‘rQ>a BVH$s OmJm AgUo Amdí`H$ Amho.
VgoM H$‘rV H$‘r 20 d OmñVrV OmñV 30 j‘Vm AgUo Ano{jV Amho.)
3. narjmWvgmo~V ~miJmd`mMo H$mJXnÌ
1. {dÚmÏ`m©Mo N>m`m{MÌ d ghr ì`dpñWV C‘Q>bobo hm°b {V{H$Q> Amho H$m ? :
2. Vgo hm°b {V{H$Q> Zgë`mg {dÚmÏ`m©Mr AmoiI nQ>{dÊ`mH$arVm d¡Y AmoiInÌ :
(nmgnmoQ>©, ‘VXma nÌ, AmYma H$mS©>, {dÚmÏ`m©Mo g§ñWoZo {Xbobo gmjm§{H$V Ho$bobo
AmoiInÌ BË`mXr)
3. ~è`mM {dÚmÏ`mªMo hm°b{V{H$Q>da ’$moQ>mo d ghr MwH$sMo ’$moQ>mo XwéñV Ho$bobo gmjm§{H$V :

48
AmoiInÌ {dÚmÏ`mªZr Odi ~miJbo Amho H$m ?
4. Aer XwéñVr Agob Va AMyH$ ZmdmMr d ’$moQ>moMr `mXr :
g§ñWo'YyZ KoD$Z gmo~V OmoS>mdo.
4. H$m°ntJ Ho$gog
1. ^amar nWH$mg H$m°ntJ Ho$gog AmT>iyZ Amë`m AmhoV H$m ? :
2. H$m°ntJ Ho$gog nH$S>Ê`mV g§ñWoÀ`m n`©dojH$m§Mm gh^mJ hmoVm H$m` ? :
3. ^amar nWH$mÀ`m ^oQ>rn`ªV g§ñWoV H$m°ntJ Ho$g Pmboë`m :
hmoË`m H$m` ? Agë`mg {H$Vr ? ^amar nWH$mZo ñdV§Ì[aË`m AmgZH«$‘m§H$ Zm|XdmdoV.
4. narjm H|$Ðmdarb pIS>Š`m, àgmYZ J¥ho, narjm XmbZmVrb H$monao, ~mH$m§À`m ImbÀ`m :
~mOy BË`mXr {R>H$mUr H$m°ntJ ‘Q>oarAb AmT>ibo H$m`? `m {R>H$mUm§Mr ñdÀN>Vm hmoVr H$m`?
5. g§ñWoÀ`m A§VJ©V ^amar nWH$mZo H$m°ntJ Ho$gog nH$S>ë`m hmoË`m H$m` ? Agë`mg {H$Vr d :
H$moUË`m {Xder? (^amar nWH$mbm {Xboë`m ànÌmZwgma Ë`m§Zr Ho$boë`m H$m°nr Ho$gog
^éZ Am°’$sga BZ MmO© `m§MoH$So> XodyZ nmoMnmdVr ¿`mdr.)
5. narjmg§~§{YV H$mJXnÌo / XñVEodO
1. narjmWvZm J¡aàH$mamg§~§YrÀ`m Amdí`H$ gyMZm `mo½` {R>H$mUr gw{MV Ho$ë`m hmoË`m H$m`? :
(ZmoQ>rg ~moS>m©da ‘moR>çm R>iH$ Ajam‘Ü`o {dÚmÏ`mªH$arVmÀ`m gwMZm)
2. H$moè`m CÎman{ÌH$m§À`m Zm|Xr a{OñQ>a‘Ü`o ì`dpñWV Ho$ë`m hmoË`m H$m` ? :
3. narjmWvgmR>r dmnaÊ`mV Amboë`m VgoM aÔ Ho$boë`m CÎman{ÌH$m§À`m Zm|Xr ì`dpñWV :
Ho$ë`m hmoË`m H$m` ?
4. nwadUr CÎman{ÌH$m§À`m Zm|Xr AZwH«$‘m§H$mgh Ho$ë`m hmoË`m H$m` ? :
5. CÎman{ÌH$m§da AmgZH«$‘m§H$ Zm|X{dÊ`mV Ambo hmoVo H$m` VgoM n`©dojH$mZo ñdmjar :
Ho$br hmoVr H$m` ?
6. àýn{ÌH$m {gb~§X bImoQ>m ’$moS>Ê`mnydu Ë`mda narjm {Z`§ÌH$, narjm à‘wI, n`©dojH$, :
{gqbJ gwnadm`Pa nmobrg {enmB© d narjmWu `m§À`m ñdmjè`m KoÊ`mV Amë`m hmoË`m H$m`?
7. dmnaboë`m d {e„H$ àýn{ÌH$m§À`m Zm|Xr ì`dpñWV Ho$ë`m hmoË`m H$m` ? :
6. n`©dojH$ Ahdmb
1. n`©dojH$ AhdmbmVrb Zm|Xr ñnï>, AMyH$ d ImS>mImoS> Zgboë`m hmoË`m H$m` ? :
2. CnpñWV d AZwnpñWV {dÚmÏ`mªÀ`m Zm|Xr H$éZ VoWo ñdmjar H$aÊ`mV Ambobr hmoVr H$m` ? :
3. {dÚmÏ`mªMo ’$moQ>mo Am`S|>Q>rQ>r H$mS©>da CnpñWV/AZwnpñWVrMr Zm|X H$éZ n`©dojH$mZo :
ñdV:Mr ñdmjar Ho$bobr hmoVr H$m` ?
4. CnpñWVr nÌH$mda gd© CnpñWV {dÚmÏ`mªÀ`m AmgZH«$‘m§H$mà‘mUo ñdmjè`m KoÊ`mV :
Amboë`m hmoË`m H$m` ? CÎman{ÌHo$Mm VWm nwadUrn{ÌHo$Mm AZwH«$‘m§H$ `mo½` nÜXVrZo :
{b{hÊ`mV Ambobm hmoVm H$m` ?
7. g§{H$U©
1. narjm H$jmV doJim ~¡R>H$ ì`dñWo{df`rMm Vº$m Xe©{dÊ`mV Ambm hmoVm H$m` ? :
narjmH$j doioAJmoXa gmoS>boë`m {dÚmÏ`mªMr Zm|X R>odÊ`mV Ambr hmoVr H$m` ?
2. grb Ho$boë`m CÎman{ÌH$m d àýn{ÌH$m§À`m gwa{jVVo~m~V `mo½` Vr XjVm KoÊ`mV :
Ambr hmoVr H$m` ?

49
3. narjmH$jmVyZ Z dmnaboë`m CÎman{ÌH$m d àýn{ÌH$m narjm gwé Pmë`mnmgyZ {H$Vr :
doimZo O‘m H$aÊ`mV Amë`m ?
4. {dÚmÏ`mªZr àýn{ÌHo$da AmgZH«$‘m§H$ Zm|X{dbobm hmoVm H$m` ? :
8. nX{Zhm` O~m~Xmè`m§À`m Zm|Xr
1. H|$Ðà‘wI åhUyZ àmMm`© H$m' nhmV hmoVo H$m` ? AÝ`Wm H$moUmMr Zo‘UyH$ Ho$br hmoVr H$m` ?:
Zo‘UyH$ Ho$br Agë`mg Ë`m à^mar H|$Ðà‘wImMo Zmd.
2. ^amar nWH$mÀ`m ^oQ>rn`ªV àmMm`mªZr aOm KoD$Z AÝ` H$moUm A{YH$mè`mMr {Z`wº$s Ho$br :
hmoVr H$m` ? `m~m~V Ë`m§Zr {d^mJr` H$m`m©b`mMr AZw‘Vr KoVbobr hmoVr H$m` ?
3. narjm H$mbmdYrV narjm {Z`§ÌH$mMr {Z`wº$s H$aÊ`mV Ambr hmoVr H$m` ? :
Agë`mg narjm {Z`§ÌH$m§Mo Zmd d Á`m g§ñWoVyZ Vo Ambo AmhoV Ë`m g§ñWoMo Zmd Am{U :
g§ñWm H«$‘m§H$ (^oQ>rÀ`m {XdgmAmYrÀ`m gd© narjm {Z`§ÌH$m§Mr Zmdo Z‘wX H$amdrV.)
4. A§VJ©V ^amar nWH$ {Z`wº$ H$aÊ`mV Ambo hmoVo H$m` ? Ë`m‘Ü`o ‘{hbm :
A{YH$mar/H$‘©Mmar `m§Mm g‘mdoe hmoVm H$m` ?
5. narjm H|$Ðmda nmobrg ~§Xmo~ñV hmoVm H$m` ? :
9. {deof Zm|Xr
Cnamoº$ ~m~t{edm` H$moUË`mhr ‘wÚm§Mr H$‘VaVm Agë`mg Ver {deof Zm|X H$aÊ`mV `mdr :
10. A{^àm`
narjm H|$Ðmda narjm g‘mYmZH$maH$/Ag‘mYmZH$maH$ nÜXVrZo hmVmibr OmV Amho / Zmhr. :
(Ag‘mYmZH$maH$ nÜXVrZo hmVmibr OmV Agë`mg Ë`m~m~V Zo‘H$s dñVwpñWVr Z‘wX H$amdr. )

^amar nWH$mVrb gXñ`m§Mr {XZm§H$mghrV ñdmjar Am{U Zmdo -

AÜ`j gXñ` gXñ` gXñ`

^amar nWH$mÀ`m/~¡R>o nWH$mÀ`m AhdmbmdéZ narjm H|$Ðmda AmT>iboë`m ÌwQ>tMr nyV©Vm H$aÊ`mÀ`m hoVyZ {d^mJr`
H$m`m©b`mZo g§ñWog Ho$boë`m gyMZm Am{U H$m`m©hrMm Ahdmb OVZ H$amdm.

ghmæ`H$ g{Md, Cn g{Md

{d^mJr` H$m`m©b`, {d^mJr` H$m`m©b`,

50
‘hmamï´> amÁ` V§Ì {ejU ‘§S>i -51
^amar nWH$ AhdmbmMm Z‘wZm (^mJ 2)

^amar nWH$mZo narjm H|$Ðmda J¡aàH$ma àH$aUr nH$S>boë`m {dÚmÏ`m©~m~VMm Vn{eb.

narjm : CÝhmir /{hdmir

^amar nWH$mZo narjm H|$Ðmg ^oQ> {Xë`mMm {XZm§H$ doi

g§ñWoMo/narjm H|$ÐmMo Zmd

d g§ñWm H«$‘m§H$

{dÚmÏ`m©Mm ~¡R>H$ H«$‘m§H$

Aä`mgH«$‘/gÌ/‘mñQ>a

{dÚmÏ`m©Odi gmnS>bobo H$m°nr ‘Q>oar`b d Ë`mMm WmoS>Š`mV Vn{eb

^amar nWH$mVrb gXñ`m§Mr {XZm§H$mghrV ñdmjar Am{U Zmdo -

AÜ`j gXñ` gXñ` gXñ`

51
FORMAT NO. 18

(Sample data filled)

(To be submitted by the DC after meeting of EC regarding question paper inventory)
DC: Date:
Sr.No. EC Day and Date Q.P.Code Number of Additional Reason for
of Examination packets as per number of additional
Inventory Packets needed demand
1 ABCD 02 xxxxx 03 01 165 students
--/--/-- appearing for the
examination
2 PQRS 7 aaaa Nil 01 One student is
--/--/-- appearing due to
RHR Clearance

Officer in Charge DC Chief Officer in Charge DC

Name Name
Contact cell No. Contact cell No.

Note : If the number of question papers provided in the inventory is more than the number of appearing
students, additional inventory demand shall not be filed.

52
FORMAT NO. 19

On the spot inventory Demand

(Sample data filled)
(To be submitted by the DC after on the spot demand is noticed at the time of issue)
(Scanned copy to be mailed to [email protected] )

(Contact / Send “sms” to the effect that “on the spot inventory demand is mailed from DC: abcd” to
mobile number of any one of Deputy Secretary D-42/Asst Secretary D-42)

DC : EC: Day of Examination: Date:

Sr.No. EC Q.P. Code needed urgently Additional number of Reason for additional demand
Packets needed
1 Xxxx Xxxx 01 Seating arrangement shows
one student for this code but
inventory does not have any
Q.P.Packets

Officer in Charge DC Controller of Examination

Name Name
Contact Cell No: Contact Cell No:
E_Mail ID:

53
FORMAT NO. 20

Inventory Receipt

DC No : Date:

Received the EC-wise boxes for the DC on ---/---/----. The boxes containing question paper bundles were
opened and the bundles were arranged EC-wise / Day-wise manner and compared with the EC-wise time table
for the EC. The bundles for all examination sessions for each EC are received.

Officer in charge DC Chief Officer in Charge DC

Name Name
Contact Cell No: Contact Cell No:

54
FORMAT NO. 21

Inventory Discrepancy Report

DC Date:

Received the EC-wise question paper boxes for the DC ---- on ---/---/----. The boxes were opened and the
question paper bundles were arranged EC-wise / Day-wise manner and compared with the EC-wise time table
for the EC. Following discrepancies were noticed after the verification;

Sr.No. EC Day Session EC Time EC Q.P. Q.P. bundle

table demand
indication
1 xxxxxx 2 M Exam for EC has Q.P. Not present
session demand

(Sample data filled)

Officer in charge DC Chief Officer in Charge DC

Name Name
Contact Cell No: Contact Cell No:

Note : Time table may show exam for the session but EC may not have Q.P. demand. In such cases
inventory discrepancy need not be filed.

55
FORMAT NO. 22

Panchnama Report

EC : Day of Examination: Session: M / A Date:

The question paper bundle for the examination session was opened at the examination control room in the
presence of the undersigned officers. Following discrepancies were noticed after the opening of bundle;

Sr.No. Question paper details as per the label on Question paper details actually present Remark
the bundle. in the bundle opened.
1 17101 - 02 Pkts / Bundle No. 0000 17101 - 2 Pkts / Bundle No. 0000 OK
2 12219 - 04 Pkts / Bundle No. 0000 12219 - Nil / Bundle No. 0000 discrepancy
12220 - 4 Pkts / Bundle No. 0000 discrepancy

(Sample data filled)

Officer in charge EC
Name
Contact Cell. No.
Chief Officer in Charge EC
Name
Contact Cell No.
Controller of Examination
Name
Contact Cell No.
Note:
1. In case of D Pharmacy institute working as EC, Principal of the institute works as the officer in
charge of examination. In such cases the report will bear the signatures of Officer in charge and
Controller of examination.
2. In case of double shift Polytechnics having two ECs in the same premises, Principal of
Polytechnic will act as the Chief Officer in charge of EC in regular shift polytechnic as well as
the EC in second shift polytechnic.

56
ACTS RELATED TO THE CONDUCT OF STUDENTS

Following two Acts are of special significance with respect to the student behavior during examination in
particular and on the Institution campus in general.

1. The Maharashtra Prevention of Malpractices at University, Board and other specified Examinations Act,
1982. (English version)

2. The Maharashtra Prohibition of Ragging Act, 1999. (English version)

57
58
59
60
61
62
Part II
REGIONAL ASSESSMENT
CENTER

MAHARASHTRA STATE
BOARD OF TECHNICAL EDUCATION
MUMBAI
63
PART – II
REGIONAL ASSESSMENT CENTER

1.0 CONTEXT
Assessment is an integral part of curriculum implementation and therefore the board takes utmost care
for the quality assessment of answer books. Considering the geographical spread of institutes and
volume of written answer books generated throughout the state, the Board identifies specified institutes
as regional assessment centres. In order to ensure consistency, uniformity and quality in the process
of answer book assessment, the guidelines are being issued in this manual to examiners, moderators
and all related staff to acquaint them with the assessment process.
2.0 DEFINITIONS
2.1 Regional Assessment Center (RAC) – Institutes identified by the Board for assessment of
answer books.
2.2 Quality Control (QC) – Mechanism to ensure correctness of assessed answer books.
2.3 Moderation – Mechanism to ensure consistency, uniformity and quality of assessment of
answer books.
3.0 RAC SELECTION PROCESS
The selection process of RAC’s shall be done by respective RBTE’s considering the following criteria’s-
3.1 Infrastructure of the institute with adequate safe environment
3.2 Qualified & experienced faculty
3.3 Number of surrounding institutes to support assessment process
3.4 Geographical accessibility
4.0 APPOINTMENT OF STAFF FOR RAC
4.1 The Chief officer-in-charge shall appoint officer-in-charge (RAC), additional officer-in-charge
(QC) and additional officer-in-charge (Moderation), Supervisors, Quality Supervisors and
necessary supporting staff as per the prevailing norms of the Board. The officer-in-charge(RAC)
shall be of the rank of head of the department.
4.2 The Chief officer-in-charge shall ensure that the officers and staff engaged in RAC work are
aware of the rules, regulations, norms and guidelines for assessment, moderation work and
the scheme of quality assurance in assessment. Where necessary, he shall hold meetings to
discuss the quality parameters of assessment and moderation work and clarify their roles and
responsibilities in it.
4.3 The Chief officer-in-charge shall appoint qualified and experienced examiners for assessment/
moderation of answer books. Examiner shall have minimum 3 years of experience and
Moderator with minimum 5 years experience.
5.0 RESPONSIBILITIES OF RAC
5.1 Work as RAC for assessment of written answer books.
5.2 Appoint necessary officers, assessors, moderators and supporting staff required for smooth
conduct of RAC.
5.3 Provide necessary infrastructure, furniture, drinking water, storage facility, and conducive
environment for assessment.
5.4 Obtain relevant circulars, instructions and schedule of RAC from Board web portal.

65
5.5 Verify Inventory of answer book bundles to be received from concerned Distribution Centers.
5.6 Provide security for safety of assessors, moderator and RAC staff during RAC period.
5.7 Maintain following types of records as per retention norms of the Board.
5.7.1 Printed theory e-mark sheets duly signed by Examiner / Moderator.
5.7.2 Lot wise Inventory of answer book bundles received from DC.
5.7.3 Attendance record of staff of RAC (Format No II )
5.7.4 Attendance record of Assessor/Moderator (Format No III )
5.7.5 Movement of answer books (Format No VII )
5.7.6 Answer book issue register (Format No IV )
5.7.7 QC register (Format No VI )
5.7.8 Moderation register (Format No V)
5.7.9 Bit wise template record.
5.8 Provide safety & security of answer books.
6.0 ROLES & RESPONSIBILITIES OF THE CHIEF OFFICER-IN-CHARGE RAC
6.1 The Principal/Head of Institute shall act as Chief Officer-in-charge RAC.
6.2 The RAC Chief officer-in-charge shall :
6.2.1 Be overall responsible for smooth execution of assessment of answer books at RAC
as per the norms of the Board.
6.2.2 Provide required Infrastructural facilities to assess answer books in conducive
environment.
6.2.3 Appoint necessary officers such as officer-in-charge RAC not below the rank of HOD
or In-charge HOD, Additional officer-in-charge (Moderation), Additional officer-in-
charge (Quality control), supervisor, and other necessary supporting staff, as per the
norms of the Board.
6.2.4 Handover the username and password received from MSBTE to officer in-charge
RAC
6.2.5 Provide necessary guidance and support to the officers-in-charge.
6.2.6 Appoint qualified and experienced examiners identified by Officer In-charge RAC
for assessment of answer books and issue orders to work as assessors/ moderator.
(Format No. I)
6.2.7 Keep constant liaison with all concerned RAC officers and staff to ensure smooth and
flawless conduct of the assessment work by keeping vigil on all aspects of the RAC
and its assessment.
6.2.8 Verify that following RAC records are maintained as per the formats recommended by
Board
6.2.8.1 Lot wise Inventory of answer book bundles received from DC.
6.2.8.2 Attendance record of staff of RAC (Format No: II )
6.2.8.3 Attendance record of Assessor/Moderator (Format No: III )
6.2.8.4 Movement of answer books (Format No :VII )
6.2.8.5 Answer book issue register (Format No: IV )

66
6.2.8.6 QC register (Format No: VI )
6.2.8.7 Moderator register (Format No: V )
6.2.8.8 Bit wise template record.
6.2.9 Make adequate arrangements for safety and security of written answer books for
storage before, after and during assessment.
6.2.10 Monitor daily progress of RAC and take suitable measures to complete RAC as per
schedule given by the Board.
6.2.11 Maintain desired secrecy and confidentiality in entire assessment process.
6.2.12 Hold meetings as and when necessary of all officers, staff, assessors, moderators
appointed for RAC work and apprise them about their roles and responsibilities.
6.2.13 Issue Duty certificates to assessors / moderators (Format No. IX )
6.2.14 Keep the records of the RAC as per retention norms of the Board.
6.2.15 Form three members committee to handle malpractice case(s), if any, reported by
assessor for further action as per the directives of the board.
6.3 Appoint Officer In charge, Supervisor and supporting staff as per the norms of Board to carry
out the ordinary/urgent Verification, Photocopy verification after declaration of result as per the
schedule declared by the Board.
7.0 ROLES & RESPONSIBILITIES OF THE OFFICER-IN-CHARGE RAC
7.1 The Principal / Head of Institute shall appoint Officer-in-charge RAC. The RAC officer-in-charge
shall:
7.1.1 Be solely responsible for smooth execution of assessment work at RAC as per the
norms of the Board.
7.1.2 Arrange required Infrastructural facilities and furniture to assess answer books in
conducive environment.
7.1.3 Receive the username and password from Principal / chief officer In charge RAC.
7.1.4 Take the review of answer books received for assessment from inventory available in
RAC login and accordingly plan for assessors and moderators.
7.1.5 Provide necessary guidance and support to the officers-in-charge (QC), officer In
charge (Moderation), supervisor and all supporting staff appointed for RAC.
7.1.6 Keep constant liaison with the chief officer-in-charge RAC, and other officers and staff
at RAC to ensure smooth and flawless conduct of the assessment work by keeping
vigil on all aspects of the RAC and its assessment.
7.1.7 Maintain the following RAC records as per the formats recommended by Board
7.1.7.1 Lot wise Inventory of answer book bundles received from DC
7.1.7.2 Attendance record of staff of RAC (Format No: II )
7.1.7.3 Attendance record of Assessor/Moderator and staff of RAC (Format No III )
7.1.7.4 Movement of answer books (Format No :VII )
7.1.7.5 Answer book issue register (Format No: IV)
7.1.7.6 QC register (Format No: VI)
7.1.7.7 Moderator register (Format No: V)
7.1.7.8 Bit wise template record.

67
7.1.8 Arrange to receive answer books at RAC from concerned DC strictly as per the
inventory available in RAC login. In case any discrepancy contact to RBTE/MSBTE.
7.1.9 Create user such as quality officer In charge, Assessor/Moderators in online e-mark
sheet module.
7.1.10 Allocate answer book bundles and e-mark sheet to assessors.
7.1.11 Collect assessed answer book bundles and hard copy of e-mark sheet duly signed by
Assessor/Moderator after clearance from additional officer in-charge moderation and
additional officer in-charge QC.
7.1.12 Make adequate arrangements for safety and security of written answer books for
storage before, after and during assessment.
7.1.13 Monitor and ensure the moderation and quality control work as per the norms of the
Board.
7.1.14 Monitor and report daily progress of RAC to Chief officer In-charge RAC and take
suitable measures to complete RAC as per schedule given by the Board.
7.1.15 Handle all RAC related work from RAC online module only.
7.1.16 Make all correspondence related to RAC work.
7.1.17 Maintain desired secrecy and confidentiality in entire assessment work.
7.1.18 Give necessary guidelines to all officers, staff, assessors, moderators appointed for
RAC work and apprise them about their roles and responsibilities.
7.1.19 Prepare / verify duty certificates to assessors / moderators in Format No.
7.1.20 Send RAC completion report as per format No. XI along with Honorarium/ Remuneration
report downloaded from RAC login to respective RBTE.
7.1.21 Keep the records of the RAC as per retention norms of the Board.
8.0 ROLES & RESPONSIBILITIES OF ADDITIONAL OFFICER-IN-CHARGE (MODERATION)
8.1 The Principal/Head of Institute shall appoint additional Officer-in-charge (Moderation).
8.2 The additional officer-in-charge (Moderation) shall:
8.2.1 Be solely responsible for moderation of answer books as per the norms of the Board.
8.2.2 Identify the eligible moderators as per the Board norms for each question paper code
received at RAC.
8.2.3 Separate out well written answer books for moderation from each bundle as per the
norm of the Board and identify them by marking alphabets A, B, C, etc.
8.2.4 Get these identified answer books assessed from the selected assessor by following
the procedure of moderation laid down by the Board.
8.2.5 Get these identified assessed answer books moderated from the selected moderators
by following the procedure of moderation laid down by the Board.
8.2.6 Ensure that assessors and moderators assess the answer books independently.
8.2.7 Analyze Bit wise template filled by assessors and moderators and maintain records in
the Format No. V
8.2.8 Arrange the meeting of assessor and moderator to sit together for finalization of marks
on assessors bit wise template as per the moderation norms.
8.2.9 Ensure that all critical cases are moderated from each bundle as per the Board norms.

68
8.2.10 Ensure that marks are transferred accurately from finalized bitwise template to the
respective answer books.
8.2.11 Ensure that the assessors and moderator confirm the finalized bitwise templates, final
marks on original answer books and hard copy of e-mark sheet by their signatures.
8.2.12 Adopt moderation procedure strictly as per norms of the Board.
9.0 ROLES & RESPONSIBILITIES OF ADDITIONAL OFFICER-IN-CHARGE
(QUALITY CONTROL)
9.1 The Principal/Head of Institute shall appoint additional Officer-in-charge (QC).
9.2 The additional officer-in-charge (QC) shall be solely responsible for quality of assessment of
answer books as per the Board norms.
9.3 Prepare QC register as per Format No. VI and ensure that all formats are maintained, filled in
and updated continuously.
9.4 QC officer shall ensure himself the following by sample re-verification of answer books.
9.4.1 All bits in the answer book are assessed and awarded with marks as per the guidelines
in model answer.
9.4.2 The marks of individual bits are transferred correctly to the face sheet of answer
books.
9.4.3 Attempted extras bits if any, are properly encircled and marked as Extra.
9.4.4 The total for individual questions is correctly worked out and entered in the
corresponding boxes.
9.4.5 The grand total of all marks is correctly worked out with the rounding off of ½ mark,
if any is done only once in the grand total of the answer book on the face sheet and
entered in the corresponding boxes.
9.5 Select appropriate e-mark sheet filled and proceeded by assessor, verify and enter the count
of moderated answer books and then fill up the marks by ensuring the seat number from the
assessed answer books correctly.
9.6 Compare the e-mark sheet for data entry errors.
9.7 Certify the assessment certificate as per format no. VIII duly filled and signed by assessor and
moderator.
10.0 ROLES & RESPONSIBILITIES OF RAC SUPERVISOR
10.1 Principal / Head of Institute shall appoint RAC supervisor.
10.2 The RAC supervisor shall work under the guidance of officer in-charge RAC and he shall:
10.2.1 Be responsible for smooth execution of assessment of answer books at RAC as per
the Board norms.
10.2.2 Assist to arrange required Infrastructural facilities and furniture to assess answer
books in conducive environment.
10.2.3 Assist to receive answer books from respective DC as per inventory.
10.2.4 Assist to prepare and issue office orders for assessor, moderator.
10.2.5 Get the answer books masked where ever necessary after opening of a bundle by
examiner
10.2.6 Guide and help assessors and moderator to carry out the work as per norms,
instructions and guide lines of the Board.

69
10.2.7 Keep vigil on all aspects of the RAC and its assessment.
10.2.8 To prepare the RAC formats shown below for maintaining and updating records.
10.2.8.1 Lot wise Inventory of answer book bundles received from DC.
10.2.8.2 Attendance record of staff of RAC (Format No II )
10.2.8.3 Attendance record of Assessor/Moderator (Format No III )
10.2.8.4 Movement of answer books (Format No VII )
10.2.8.5 Answer book issue register (Format No IV)
10.2.8.6 QC register (Format No. VI )
10.2.8.7 Moderator register (Format No: V)
10.2.8.8 Bit wise template record.
10.3 Assist in online activities of RAC to issue and collect answer book bundles and ensure that
count of answer books is as per records before and after assessment.
10.4 Assist in all types of correspondence of RAC.
10.5 Keep the records of all confirmed hard copy of E-mark sheets.
10.6 Maintain desired secrecy and confidentiality in entire assessment process.
10.7 Prepare bill for RAC staff
10.8 Issue Duty certificates to assessors/ moderators in Format No. IX
10.9 W
ork as supervisor and carry out the ordinary/urgent Verification, Photocopy verification after
declaration of result as per the schedule.
10.10 Keep the records of the RAC as per retention norms of the Board.
11.0 ROLES & RESPONSIBILITIES OF QC SUPERVISORS
11.1 Principal / Head of Institute shall appoint QC supervisor.
11.2 The RAC supervisor shall work under officer in-charge QC and he shall:
11.2.1 He shall train all the staff about the procedure to be used for quality control work as
per norms instructions of the Board.
11.2.2 Supervise entire QC work.
11.2.3 Be overall responsible for quality control errors such as
11.2.3.1 Totaling error of bitwise marks of a given question
11.2.3.2 Totaling error on face sheet of all questions
11.2.3.3 Marks are not correctly transferred from inside pages of answer book to
face sheet.
11.2.3.4 Extra question marks are not encircled and not ignored in total.
11.2.3.5 Marks on face sheet of answer book do not match with marks on e-mark
sheet.
11.2.4 Assist to arrange required Infrastructural facilities and furniture to complete QC related
activities.
11.2.5 Prepare under the guidance of Officer In-charge QC, QC registers in Format No.VI
11.2.6 Maintain all records of QC and fill, update and maintain continuously.
11.2.7 If errors found in assessors bundle is objectionable then inform the Officer In-charge
QC immediately.

70
11.2.8 Assist in filling/checking marks to Officer In-charge QC.
11.2.9 Maintain desired secrecy and confidentiality in entire assessment process
11.2.10 Handover the answer book bundle and bit wise templates to assessor after completion
of QC work.
11.2.11 Guide the assessor in case assessor is found not assessing the answer book as per
norms/instruction of the Board
11.2.12 Assist/Prepare RAC bills for RAC staff
11.2.13 W
ork as supervisor and carry out the ordinary/urgent Verification, Photocopy
verification after declaration of result as per the schedule.
11.2.14 Keep the records of the RAC as per retention norms of the Board.
12.0 ROLES & RESPONSIBILITIES OF ASSESSORS
12.1 Experienced and qualified assessors shall be appointed by Chief Officer In-charge RAC.
12.2 Assessors shall
12.2.1 Not disclose their appointments, treating it as strictly confidential. They are prohibited
from communicating any matter related to examination on postcards.
12.2.2 Make themselves familiar with the instructions contained herein as obligatory part of
their assigned duties. They shall treat all instructions and information issued from time
to time as confidential.
12.2.3 The acceptance of an appointment as assessor implies an agreement on the part
of the acceptor to perform carefully the work entrusted to him and to carry out
scrupulously the instructions and directions issued from time to time. Failure to carry
out the instructions and directions would attract disciplinary action.
12.2.4 Assessor shall assess the answer book as per the Model answer as a guideline, if
provided or he shall prepare marking scheme / solution and assess the answer book
as per directives of moderator assigned by additional officer in-charge Moderation
12.2.5 Assessors shall not communicate either orally or in writing with examinees or other
persons who are not their co-assessors in their related subjects, on matters connected
with the question papers, marking scheme and distribution of examination work among
them, marks obtained by examinees or any other information meriting confidentiality.
12.2.6 Assessors shall communicate latest postal address and phone number to the officer-
in-charge of RAC.
12.2.7 Assessors shall report to officer in-charge RAC for any matter of grave concern relating
to the examinations.
12.2.8 Assessor shall open the allotted answer book bundles with the seals broken or intact,
immediately on receiving it, check if the contents tally with the supervisor’s report or
not. In either case, he shall make a report to the Officer-in-charge RAC.
12.2.9 In no circumstances the answer-books shall be taken outside the confines of the RAC.
Each assessor shall be personally responsible for all answer books allotted to and
received by him and shall keep them under lock and key until they have been duly
assessed and returned to the Officer-in-charge RAC.
12.2.10 Assessors should enter the marks on the answer books using ballpoint pen with RED
ink in legible hand writing and transfer these marks on the cover page of Answer Books.

71
12.2.11 No fractional marks other than ½ (or 0.5) shall be allotted. In case a question or a sub
question is allotted marks with fractional ½ marks, it shall not be rounded off at sub-
question/ question level. The rounding off shall be done only once in the grand total of
the answer book on the face sheet, if required.
12.2.12 W
hen an examinee does not attempt a question, the examiner shall make an entry in
the related box in the table on the cover page of the answer book by marking a dashed
line (----). Likewise, when a question is attempted, has earned zero marks, the entry
shall be two zeros (00).
12.2.13 If the question is not divided into sub-questions, marks should be given at the end of
the answer of that question on the answer-book. Total marks obtained should again be
written in the space available at top margin of the page.
12.2.14 W
hen a question is divided into bits/sub-questions and marks are assigned to each
bit/sub-question, assessors shall write the marks given to each sub-question in the left
margin only. Marks allotted to the each sub-question and total marks of the question
should also be written in the table printed in the top margin of the page where the
examinee has started writing the answer of that question. The assessor shall verify
that the marks given to the sub-questions are correct and the total marks do not
exceed the maximum marks assigned to that question.
12.2.15 In case the examinee has attempted more bits/sub-questions than asked for, the
marks obtained for all sub-questions shall be entered in the table printed in the top
of the margin as mentioned above. The total marks of the best combination (higher
marks) of bits shall be considered as marks obtained by the examinee.
12.2.16 The marks allotted to the bit/s, attempted extra, shall be encircled and write ‘extra’.
These marks shall not be consider in total marks of a question.
12.2.17 After the assessor has written the total marks of a question, as mentioned above, he
shall immediately transfer these marks in the appropriate box in the table on the cover
page of the answer book.
12.2.18 If the answer to a question is not written on consecutive pages in continuous manner,
but written at different places in discontinuous manner, in the same answer book or
in supplement/s to the answer book, the assessor shall assign marks to each part
separately & the total for such answers should be made.
12.2.19 If an examinee has attempted more questions than he is required to answer, all the
answers shall be assessed and the marks of all questions shall be entered on the cover
page of answer book. However, while totaling the marks of the maximum desirable
number of questions, including the compulsory question/s, if any, only shall be taken
into consideration.
12.2.20 Care shall be taken that out of the marks assigned to additional question/s attempted
by him, the lowest marks given to any question/s, except compulsory question/s, if
any, shall be ignored while totaling and the ignored marks shall be encircled on the
cover page of the answer book.
12.2.21 W
hen all questions in an answer book have been assessed, the assessor shall verify
the total of marks secured, by adding the marks of individual questions as entered on
the answer book, preferably using calculator.

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13.0 ROLES & RESPONSIBILITIES OF MODERATORS
13.1 Experinced and qualified moderator shall be appointed by Officer In-charge Moderation as per
directives of Chief Officer In-charge RAC and Officer In-charge RAC.
13.2 Moderator shall
13.2.1 Assess the answer books as per the norms of assessment similar to the Assessors
except he shall use Green ink pen on separate bitwise template. Refer instructions
given to assessor.
13.2.2 Follow all instructions and complete the moderation as per the norms / instructions
issued from time to time by Board.
13.2.3 Assess the answer book as per the Model answer as a guideline, if provided or he
shall prepare marking scheme / solution and assess the answer book as per directives
of additional officer in-charge Moderation
13.2.4 Finalized bit wise template filled by examiner with mutual understanding by discussing
the marking scheme/ model solution.
13.2.5 In case of conflict resolve the issue by convincing assessor if not then decision of
moderator is binding on examiner.
13.2.6 Moderator shall Sign on
13.2.6.1 Bit wise template finalized by examiner and moderator.
13.2.6.2 Face book of Answer book verifying marks are correctly transferred.
13.2.6.3 Hard copy of E-mark sheet
13.2.7 Not communicate either orally or in writing with assessors or other persons who are not their
co-assessors in their related subjects, on matters connected with the question papers, marking
scheme and distribution of examination work among them, marks obtained by examinees or
any other information meriting confidentiality.
13.2.8 Report to officer in-charge Moderation for any matter of grave concern relating to the
examinations.
13.2.9 In no circumstances the answer-books shall be taken outside the confines of the RAC. Each
moderator shall be personally responsible for all answer books allotted to and received by him
and shall keep them under lock and key until they have been duly assessed and returned to
the Officer-in-charge Moderation.
14.0 PROCEDURE FOR ASSESSMENT OF ANSWER BOOKS
14.1 Assessment of Answer Books Received in Unmasked Condition from DC
14.1.1 Examiner shall open the allotted answer book bundle with the seals broken or
intact, immediately on receiving it, check if the contents tally with the supervisor’s
report or not. In either case, he shall make a report to the Officer-in-charge, RAC.
14.1.2 After tallying the contents of the sealed answer book packets received, the
assessor shall hand it over to the attendant in RAC for masking of the same. The
assessor shall commence assessment only after masking is completed.
14.1.3 In no circumstances the answer-books shall be taken outside the confines of the
RAC. Each examiner shall be personally responsible for all answer books allotted
to and received by him and shall keep them under lock and key until they have
been duly examined and returned to the Officer-in-charge RAC.
14.1.4 Examiners shall report the answer books of the examinee/s, if any, who have

73
made attempts to disclose their identity, to the Officer-in-charge, RAC for onward
communication to Secretary as CPS cases.
14.1.5 hile evaluating the answer papers the examiner shall assess the allotted answer
W
books as per the scheme of moderation explained to him by the RAC authorities.
He shall scrupulously follow the marking scheme duly prepared (if not already
provided by the Board) and supplied by RAC. He will give due credit to the step-
by-step solution, correctness of the method used, explanations with the help of
sketches and final answer. He shall also give due credit to the efficacious use of
language, neatness and presentation.
14.1.6 No fractional marks other than ½ (or 0.5) shall be allotted.
14.1.7 Examiners should enter the marks on the answer books using ballpoint pen with
RED ink in legible handwriting and make entries of marks given by him, at the end
of each answer.
14.1.8 Examiners shall also abide by the following instructions for entering marks in the
answer books.
14.1.9 If the question is not divided into sub-questions, marks should be given at the end
of the answer of that question on the answer-book. Total marks obtained should
again be written in the space available at top margin of the page.
14.1.10 When a question is divided into bits/sub-questions and marks are assigned to
each bit/sub-question, examiners shall write the marks given to each sub-question
in the left margin only. Marks allotted to the each sub-question and total marks of
the question should also be written in the table printed in the top margin of the
page where the examinee has started writing the answer of that question. The
examiner shall verify that the marks given to the sub-questions are correct and the
total marks do not exceed the maximum marks assigned to that question.
14.1.11 In case the examinee has solved more bits/sub-questions than asked for, the
marks obtained for all sub-questions shall be entered in the table printed in the top
of the margin as mentioned above. The total marks of the best combination of bits
shall be considered as marks obtained by the examinee. The marks allotted to the
bit/s ignored shall be encircled indicating that these marks are to be omitted from
the total of that question.
14.1.12 After the examiner has written the total marks of a question, as mentioned above,
he shall immediately transfer these marks in the appropriate box in the table on
the cover page of the answer book.
14.1.13 When an examinee does not attempt a question, the examiner shall make an entry
in the related box in the table on the cover page of the answer book by marking a
dashed line (----). Likewise, when a question is attempted has earned zero marks,
the entry shall be two zeros (00).
14.1.14 If the answer to a question is not written on consecutive pages in continuous
manner, but written at different places in discontinuous manner, in the same
answer book or in supplement/s to the answer book, the examiner shall assign
marks to each part separately. The total for such answers should be made on the
table provided on the facing sheet of the answer book.
14.1.15 If an examinee has attempted more questions than he is required to answer, all

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the answers shall be assessed and the marks of all questions shall be entered on
the cover page of answer book. However, while totaling the marks of the maximum
desirable number of questions, including the compulsory question/s, if any, only
shall be taken into consideration.
14.1.16 Care shall be taken that out of the marks assigned to additional question/s
attempted by him, the lowest marks given to any question/s, except compulsory
question/s, if any, shall be ignored while totaling and the ignored marks shall be
encircled on the cover page of the answer book.
14.1.17 When all questions in an answer book have been assessed, the examiner shall
verify the total of marks secured, by adding the marks of individual questions as
entered on the answer book, preferably using calculator.
14.1.18 In case, an examinee has been allotted a code number in the mark sheet /
supervisor’s report indicating his status, but his answer book exists in the packet,
then the answer book shall be assessed and the matter shall be reported to the
officer-in-charge, RAC. The officer-in-charge shall communicate the discrepancy
to the respective DC on phone and by email/letter. The DC shall seek the factual
information and clarification in writing from the examination center concerned
with the answer book in question. On getting the due clarification he shall instruct
the RAC regarding the manner in which the communicated discrepancy needs
to be sorted out. The examiner shall enter the marks of such examinee/s on
e-marksheet.
14.2 Assessment of Answer Books Received in Masked Condition from DC
14.2.1 All provisions made in 14.1 are also applicable to the assessment of masked answer
books. In addition, following points are especially applicable to the assessment of
masked answer books.
14.2.2 After receiving a sealed bundle of answer books the examiner shall verify the
correctness of the total number of answer books and that they are properly masked.
Any discrepancy found shall be brought to the notice of the officer in charge RAC
immediately.
14.2.3 W
hile evaluating the answer books the examiner shall assess the allotted answer
books in the masked condition only.
14.2.4 The answer books shall remain in masked condition only till the moderator moderates
and returns the bundle to the officer in charge.
14.2.5 The officer in charge shall reissue the moderated bundle of answer books along with
the mark sheet/s to the concerned examiner for unmasking and filling up the mark
sheet in the presence of the supervisor.
15.2.6 The examiner shall get the answer books duly unmasked by an attendant before filling
the e-mark sheet online.
14.2.7 Examiners and Moderator shall sign at the set place on the confirmed hard copy of
E-mark sheet print and he shall also get the moderator signatures on bitwise format,
and each moderated answer book.
14.2.8 After verification Examiner shall return duly signed e-mark sheet print to the officer in
charge along with the bundle of Unmasked answer books.

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15.0 OBJECTIVES OF MODERATION
The moderation process aims to fulfill following objectives-
15.1 To ensure envisaged overall quality in assessment of answers.
15.2 To minimize the discrepancies in the assessment
15.3 To monitor the performance of Examiners
15.4 To monitor the entire process of assessment
15.5 To make the examiners and concerned supporting staff of R.A.C. accountable
15.6 To establish and enhance the credibility of the assessment process.
15.7 To propagate the quality aspect in the assessment process among the staff in general.
16.0 MODERATION OF ANSWER BOOKS : POLICY
16.1 The Chief officer-in-charge, RAC shall appoint Additional officer-in-charge (Moderation) to
carry out moderation procedure using Bitwise mark sheet.
16.2 Additional officer-in-charge (Moderation) shall identify adequate number of moderators for
each subject of assessment, well in advance.
16.3 The moderators shall be subject teachers and shall have at least 5 year of teaching experience
or work experience in the field / industry.
16.4 The examiner and moderator shall prepare solution if not already provided by MSBTE and
marking scheme for each subject allotted to them for assessment / moderation.
16.5 For theoretical subjects, the structured marking schemes shall specify key words that
examinees are expected to write in their answers.
16.6 Additional officer-in-charge (Moderation) shall keep a copy of the solution and the marking
scheme for record.
16.7 All critical cases (as defined by the Board) shall be moderated irrespective of the number of
answer books that have to be moderated for that subject.
16.8 If a subject has two sections the critical cases shall be moderated section-wise.
17.0 MODERATION OF ANSWER BOOKS
17.1 Additional Officer-In-charge (Moderation) shall select the answer books to be moderated from
a bundle as per the strategy mentioned below.
Number of Answer Number of Number of answer Critical cases
Books in first answer books to books to be moderated Moderation
Bundle be moderated as part of subsequent
as part of initial moderation*
moderation*
Up to - 05 02 10 % of the total answer All critical cases in
books of remaining a bundle is to be
6-10 03 bundles (in case of moderated
11-15 04 fraction round it to next
higher integer)
16-20 05
21-30 08
31-50 10
20% of answer
More than 50 books in the
bundle.

76
17.2 Selected answer books for the initial moderation shall be marked by Additional Officer In
charge (Moderation) as A, B, C, D…Z, AA, AB, .. AZ in blue or black ink pen on right corner of
answer book.
17.3. Marked answer books should be handed over to assessor for assessment by providing bitwise
marking template.
17.4. After assessing the answer book assessor shall enter the bitwise marks with red pen, only on
the bitwise marking template and not on the answer book.
17.5. After completion of assessment of these marked answer books and filling of bitwise marking
template, assessor shall hand it over to additional officer In-Charge (Moderation).
17.6. Additional officer in-charge (Moderation) shall handover selected answer books assessed by
the assessor to the assigned moderator along with new blank bitwise marking templates.
17.7. Moderator shall assess these answer books and enter the bitwise marks in green pen on
bitwise marking template only. (Under any circumstance moderator is not supposed to enter
any marks inside the answer book throughout the moderation procedure).
17.8. Moderator will handover moderated answer books along with bitwise marking template to
Additional officer in-charge (Moderation).
17.9. In case of difference of 10% of marks(10% marks are with respect to Assessor marks
rounded to higher integer. If Assessor marks are 4.5 then 10% variation is 5) in assessors and
Moderator, Additional officer-in-charge (Moderation) shall arrange for discussion of assessor
and moderator along with the filled bitwise marking templates and the corresponding assessed
answer books.
17.10. The assessor and moderator shall mutually arrive at correct marks to be awarded for each bit
and accordingly correct the bitwise marking template of the assessor.
17.11. At the end of the initial moderation, the strategy for effective assessment of answer paper of a
particular question paper code must be finalized.
17.12. In case the marks awarded by moderator exceeds than assessor marks then moderator shall
get marks increased by logically convincing the assessor to correct his/her awarded marks on
assessors bitwise marking template or moderator may decrease his marks on his own bitwise
marking template.
17.13. Moderator decision is final and binding on assessor.
17.14. Finally mutually agreed marks must satisfy the criteria that Moderator and assessor marks
shall be equal or moderator marks shall be in the limit of 10 % variations on lower side. Marks
Finalization must be done by assessor as per the directives of moderator on assessor’s bitwise
marking template only. In no case the moderator marks shall be higher than assessor marks.
17.15. Finalized total marks must be written in numbers under the column Finalized Total and in words
on assessor’s bitwise marking template in front of Total (In words after template finalization)
without over writing.
17.16. In case of too much overwriting assessor may use fresh bitwise marking template for finalization.
(preserving the old sheet as a proof for overwriting.
17.17. Various activities involving movement of answer books from one officer to the other throughout
the assessment process in an RAC shall be duly and verifiably recorded by the officer in
charge.
17.18. The marks allotted after due consultation between the examiner and the moderator and

77
subsequent modification of the initially assessed answer books, shall only be recorded on the
examiners’ mark sheets. In no case, the marks given by the moderator shall be recorded in the
examiners’ mark sheet.
17.19. Verification of marks, if and when done, shall be done with respect to the marks given by the
examiner.
17.20. Chief officer-in-charge shall be responsible for getting done the moderation. If for a subject,
moderator is not available, the RAC shall call a moderator from other organization or Institute.
In case, a moderator is not available despite earnest attempts, the matter shall be reported to
the Board and concerned Regional office in writing for instructions in this regard.
17.21. Moderator shall give confidential report on any non-uniform or inconsistent assessment done
by an examiner, to the Chief officer-in-charge, RAC.
17.22. The Additional officer-in-charge shall submit his confidential report to the Regional office on the
assessment and moderation work carried out at his RAC.
18.0 CRITICAL CASES MODERATION
18.1 Critical cases may be found in a bundle while assessing remaining answer books. Assessors
shall keep aside these answer books.
Sr. No. Maximum Marks Minimum Marks Critical Marks
1 100 40 28, 29,35 & 36
2 50 20 17,18 & 19
3 70 28 26 & 27
4 80 28 26 & 27
5 100 50 45, 46
18.2 Assessor shall take entries of these cases on his own bit wise marking template in continuation
with seat number marked as next alphabet.
18.3 Assessor shall write same on right top corner of answer book in black or blue ink pen. Moderator
shall add these entries on his own bitwise marking template like assessor.
18.4 Assessor shall ensure that all critical cases get moderated from moderator as per earlier
process.
18.5 Till the completion of moderation of the selected Marked answer Books, assessment of
remaining answer books of the same bundle shall not be taken up.
18.6 The activity of subsequent moderation shall be carried out in the same spirit and procedure
and limited to 10% of answer books in a bundle.
18.7 After completion of moderation procedure and assessment of remaining answer books,
additional officer In charge (moderation) shall verify the finalized bitwise marking template of
assessor and forward for quality check. After quality check E-mark sheet should be filled and
confirmed as per the procedure.
18.8 All moderators and assessors are required to sign on final hard copy of confirmed assessor-
mark sheet.
19.0 PROCEDURE OF FILLING ONLINE E-MARK SHEETS BY EXAMINER AT RAC
19.1 Inventory of all e-marksheets as per expected bundles received from respective DC is made
available in designated RAC login.
19.2 RAC officer-in-charge shall Create Examiner/ Moderator by filling necessary information
for them in his RAC Officer login.(Examiner should have at least 3 years of experience and
Moderator with min. 5 years’ experience).

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19.3 RAC officer-in-charge will allocate E-mark sheets to respective examiners based on answer
book bundle allotted to that examiner for assessment
19.4 Once the examiner is created he/she will get login and default password. Examiner shall use
this login credentials for filling in theory mark sheets allotted to him.
19.5 Only after consent from quality control (QC) staff, the Examiner shall fill the marks obtained by
the examinees from the answer books in the e-mark sheet allotted to him.
19.6 The examiner shall proceed the marksheet to Quality officer (QO) and handover the unmasked
answer books for fill and confirm by QO.
19.7 Examiner and QO shall fill the e-marksheets independently. If no error found in comparison of
marks filled by QO and Examiner then marksheet shall be confirmed and printed by examiner.
19.8 W
hen an examinee’s seat number appears in the mark sheet but answer book of that seat
number is not available, or answer book is available but special code is marked against that
seat number. In such circumstances RAC officer In-charge shall contact through respective DC
to concerned EC and get it corrected before last date of RAC completion.
Special
Description Filling authority
Code
When an examinee is expected to appear for the subject but Exam center (EC)
401
remains absent.
When an examinee has been disallowed from appearing in the Institute (through HOD non
402
examination. theory login)
When an examinee has appeared in the examination and has Exam center (EC)
403
been caught using unfair means.
When an examinee’s seat number appears in the mark sheet, but EC incase the institute has
he has already passed that subject in previous examination. not completed the entry but
404
provides all the supporting
documents
If an examinee has filled the examination form but due to any MSBTE, only letter from
405 reason his result is not to be processed and declared, for this Principal of institute
examination only.
If the Board has granted exemption to an examinee in a certain Institute
406
subject by issuing an order, the code to be written is 406
If wrong elective is marked during filling of examination form and EC incase the institute has
subsequently it is reflected on hall ticket, institute shall put 407 not completed the entry but
407
code against such seat number in that e-mark sheet provides all the supporting
documents
If an examinee’s seat number appears in the mark sheet and his MSBTE
408 status does not fall in any of the foregoing categories, it falls in
“any other case”.
20.0 ADDITIONAL IMPORTANT INSTRUCTIONS
20.1 In no case shall an examiner erase or obliterate an entry of marks once made in an answer
book. If, in an exceptional case, such entry has to be revised, the revised figure shall be
clearly written adjacent to the old entry and not overwritten on it. The old entry shall only be
struck off by a single horizontal line across the digit/s keeping both, the old and revised marks,
legible. The examiner shall put his full signature (not initials) against each correction so made.
Examiners are not allowed to make any alterations, save corrections to the clerical errors, in
their mark sheets, once they have been handed over to the Officer-in-charge, RAC.

79
20.2 The examiners shall not add grace marks to the totals of marks of the examinees, keeping
them as they are. The computer process has been programmed to do the gracing.
20.3 In case a question or a sub question is allotted marks with fractional ½ mark, it shall not be
rounded off at sub-question level. If the total marks of a question contains fractional ½ mark it
shall not be rounded off either. The rounding off shall be done only once in the total of the
answer book on the face sheet, if required.
20.4 Examiner shall take due care in correctly totaling the marks in the answer books and mark
sheets. Additional officer-in-charge and additional supervisor shall verify the transfer of marks
from inner pages of each answer book to its cover page and check the totals on calculator.
The concerned examiner shall correct the erroneous totals, detected while checking, by writing
the correct total on the answer book and signing in full every such correction made. In case
an examiner has left the RAC, the corrections shall be carried out by the Additional officer-in-
charge, in the manner laid down above.
20.5 Examiner shall hand over the mark sheets print separately to the officer-in-charge or his
representative. He shall not keep the mark sheets with the answer books.
20.6 Examiner shall furnish a certificate in prescribed format, stating that he has assessed the
answer books as per norms and instructions of the Board. The subject moderator and additional
officer-in-charge shall also certify on the same format.
20.7 At the end of the RAC period, the additional officer-in-charge shall furnish certificate stating
that the RAC work has been carried out as per the norms and guidelines for quality assurance
in assessment work prescribed by the Board.
21.0 INSTRUCTIONS TO CHIEF OFFICER-IN-CHARGE FOR MAKING APPOINTMENTS OF ADDITIONAL
OFFICER-IN-CHARGE, QUALITY & MODERATION AND ADDITIONAL SUPERVISORS
21.1 Principal /Chief Officer-in-charge, RAC shall appoint Additional Officer-in-charge, not below
the rank of Head of Department or Selection Grade Lecturer and additional supervisors from
the laboratory / office staff of the institute, for the duties and responsibilities regarding quality
assurance in assessment at the RAC.
21.2 Depending on the excessiveness of the volume of work of RAC, the Chief Officer-in-charge,
may appoint an additional staff in consultation with and the approval of the Board / Regional
office.
21.3 He shall present information and documents for verification and scrutiny before the Vigilance
Committee and or Officers deputed by Board / Regional office as and when required.
21.4 The Officer in charge RAC shall maintain a vigilance register for recording the visits and
observations of the vigilance committee.
22.0 RESPONSIBILITIES OF OFFICER IN-CHARGE, MODERATION
22.1 Identifying the moderator for each question paper code in RAC, with moderator having at least
five years of experience in teaching the similar subject.
22.2 Keeping records of number of answer books of moderation.
22.3 Making co-ordination between Moderator & Examiner.
22.4 Keeping secrecy of the Bitwise templates of Examiner & Moderator.
22.5 Assigning one moderator for one bundle (Same Inst. Code, Same Course, Same Year, Same
Paper code)
22.6 Confirming that Examiner and moderator will assess the answer books separately.

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22.7 Verify the marks given by examiner and moderator on bitwise templates with in the permissible
range.
23.0 FILLING EXAMINERS MARK SHEET AT RAC
23.1 RAC officer-in-charge will create Examiner and Moderator by filling necessary information for
them.
23.2 Once the examiner is created he/she will get login and password. He will be using this login
credentials for filling in theory mark sheets allotted to him.
23.3 RAC officer-in-charge will allocate (through his login) mark sheets to respective examiners
based on papers allotted to that examiner for assessment.
24.0 HANDLING CASES OF COPYING, MISCONDUCT, MALPRACTICE AT RAC
Regional Assessment Center shall take cognizance of Copying, Misconduct, Malpractice brought
into the notice by the assessor/moderator of the answer book in the following categories-
24.1 Examinee/s making marks / signs/ writing Roll numbers, Name or using any other means of
disclosing identity with a clear intent of getting illegal / undue benefits.
24.2 Examinee making an appeal to the examiner revealing both, one’s name and address.
24.3 Examinee writing in provocative or abusive and /or threatening language in the answer book.
24.4 Examinee found with answer-book/s having two different handwritings, one of the examinee’s
own and the other of a different person.
24.5 Found inserted previously or at the time of examination written pages smuggled in from outside
in the answer-book.
24.6 Examinee attaching currency notes to their answer-books.
24.7 Tampering the pages of answer books.
24.8 Tearing pages of answer-books.
24.9 Identical answers of two or more students in the answer-book. However, in case of numerical,
graphics, definitions, statements, the answers may appear identical and hence the assessor/
moderator shall use proper thought before reporting the matter.
24.10 Examinee/s influencing the assessor with a clear intent getting illegal / undue benefits.
24.11 Copying material found in the answer book.
24.12 Verbatim similar written answers, including mistakes or otherwise evoking a doubt of copying
within a small group of examinees or Mass copying. However, in case of numerical, graphics,
definitions, statements, the answers may appear identical and hence the assessor/moderator
shall use proper thought before reporting the matter.
24.13 Any other-
In all such cases the occurrence of the event shall be immediately reported to the officer-in-charge.
Officer-in-charge duly record the facts of the event in the presence of reporting and other two examiners
and do the panchnama by appointing committee of 2-3 members. Report of panchnama bring it to the
notice of Chief-officer-in-charge. (The photocopy of copying material/currency note shall be attested by
these witnesses. The value and number of the currency note(s) shall be mentioned in the statement).
If Chief-officer-in-charge/Officer-in-charge feels it is a clear case of malpractice then only matter shall
be reported to the Secretary, Board along with answer book, online report and other documents. The
answer book assessed and total marks shall be mentioned in the mark sheet.

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25.0 VIGILANCE AT REGIONAL ASSESSMENT CENTERS
25.1 The Dy. Secretary Regional office shall constitute as many vigilance squads in each region, as
necessary, considering number of RACs to be inspected, expanse to be traveled by the squads,
duration of RAC etc. He may draw and appoint suitable officers for manning these squads from
the Institutes in his region. The Principals of the concerned institutes shall accordingly relieve
their staff for the assigned vigilance duties.
25.2 A vigilance squad shall consist of:
a) An officer, not below the rank of Head of the department / selection grade lecturer as
its chairman and
b) One officer, not below the rank of lecturer as member
25.3 The vigilance squads shall prepare their individual confidential schedules of visits to the allotted
RACs with the consent of the Dy. Secretary. Each vigilance squad shall inspect the allotted
centers as per its confidential schedule. Each squad shall carry out the inspection and submit
its report in the prescribed format covering following points.
The vigilance squad shall
25.3.1 Check whether the centre has implemented restricted entry system that allows only
desired and eligible persons to enter the centre and whether this has been announced
by prominently displaying a suitable board at the sole entrance of the centre.
25.3.2 Check the adequacy of the arrangements for the safe custody of the written answer
books at the centre.
25.3.3 Check whether adequate arrangements are made for examiners for safekeeping the
answer books issued to them.
25.3.4 Check whether proper appointment orders for RAC staff and examiners have been
issued.
25.3.5 Check for undesirable presence of any unauthorized persons (without proper
appointment order) in the RAC
25.3.6 Verify the maintenance of records for movement of answer books from one officer to
another at the RAC
25.3.7 Check whether the officer-in-charge, RAC has with him the inventory of mark sheets
25.3.8 Perform sample check in the issue register for any unduly long retention of allotted
answer books by an examiner
25.3.9 Verify whether the RAC has received the structured marking schemes of all subjects.
If not, whether the structured marking schemes are prepared and used at the RAC.
25.3.10 c arry out sample checks of assessed and moderated answer book bundle/s for
proper processes of assessment, critical assessment and moderation having been
implemented as per prevailing norms of the Board
25.3.11 Carry out sample checks on filled in mark-sheets for their being duly completed.
25.3.12 Check whether the completed mark sheets are being dispatched to the Dy. Secretary
Regional office as per the norms and schedule of the Board
25.3.13 Check for sufficiency of infrastructural facilities made at the RAC
25.3.14 Observe and report whether there exists congenial ambience at the RAC.

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25.3.15 Check whether malpractice cases reported, if any, are dealt with as per norms of the
Board and whether the same are reported to the Dy. Secretary, Regional office.
25.3.16 Check whether rules and procedures of assessment, critical assessment and
moderation have been adequately and effectively displayed on boards and leaflets for
the benefit of examiners
25.3.17 Report any difficulties faced by examiners in efficiently performing the assessment /
moderation work
25.3.18 Verify whether spot cash payments of remuneration to examiners are being made as
per norms of the Board
25.3.19 Record observations in specific terms avoiding vagueness in the vigilance register
maintained at RAC
25.3.20 Report telephonically to the Dy. Secretary, Regional office immediately after every visit
to an RAC.
25.3.20.1 During the course of vigilance the squad is likely to come across
highly confidential information. The members of the squad shall
exercise utmost caution to guard its confidentiality.

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Format No. I

Letterhead of RAC institute

Appointment Order for an Assessor / Moderator

Outward No : ________________________ Date : _______________

To
__________________________
__________________________

Gentleman / Madam,
I have pleasure in inviting you to work as assessor / moderator of answer books of theory subject/s of
summer / winter 20 ____, examination conducted by Maharashtra State Board of Technical Education.
The Regional Assessment Center at (Inst. Code & name) ____________________ is working from
(start date) ______________ including holidays. The Assessment / Moderation of the theory subjects shall be
done according to Assessment Norms. Copy of these norms is available with the Officer-in-charge of the Regional
Assessment Center.
You are requested to convey your acceptance / report RAC immediately.

Chief Officer In-charge RAC

Note –
1. Please note that this appointment is subject to provisions of Maharashtra Prevention of Malpractice Act
of University/Board and other specified examination Act 1982. Any contravention of these provisions
shall be liable for punishment as mentioned in this Act.
2. If any Statutory University or any Examining body has disqualified you for appointment as assessor /
moderator, then please inform it immediately and this order stands canceled.

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FORMAT NO – II

Attendance Record of RAC Staff

RAC Code - Institute Name -

RAC Duration - __________ to ____________ Total No. of Answer books Allotted:

Total No. of Answer books Actual Received :

Date
Sr.
Name of Staff Designation at RAC
No.
Month

1 Chief Officer In Charge

2 Officer In Charge RAC

Add. Officer In Charge -

3
Moderation

4 Add. Officer In Charge - Quality

Note - Officer In Charge RAC shall check this report daily in the evening and cross the blank dates of attendance to avoid fake attendance.

85
FORMAT NO. III

86
Attendance Record of Assessor / Moderator

RAC Code - Institute Name -

RAC Duration - __________ to ____________

Date
Sr. No. Inst. Code Name of Staff Designation
Month

Note - Officer In Charge RAC shall check this report daily in the evening and cross the blank dates of attendance to avoid fake attendance.
Format IV

Answer books Issue Register

Name of Examiner :- Inst. Code Mobile No. Email ID

Sr.No. Bundle Instt Course Paper Sub Abr Name Date of Mark Sign of Date of Name of No. of AB Sign of
No Code Year Code of AB a Issue sheet Examine Return Modera- Moder- Receiver
Master Bundle Number tor ated
1 2 3 4 5 6 7 8 9 10 11 12 13 14

Instructions -
One separate page must be allotted to each examiner in a register.
Considering number of branches & AB, two-three registers may be done for various branches.

87
Format V

88
Answer books Issue register for Moderator / Examiner
Exam Summer / Winter 20 .
RAC Name: ____________________________________________________ RAC Code: ___________

S.N. Bundle Instt Course Subject Subject Name Name of No. of No. of an- Date Date of Number Sign of Sign of Officer
No Code / Year / Abbri. Code of Ex- Moderator answer swer books of is- submis- of AB Exam- In-Charge
Master aminer books in given for sue sion of having iner & (Moderation)
bundle assess- Answer variation Mod-
ment to the books & more erator
examiner / Bitwise than
Moderator Template ±10% of
examiner
marks

Note : This register must be maintained by Officer-in-charge (Moderation) in his custody.

FORMAT NO. VI

Quality Control Staff Record

Name of QC staff :- Designation :-

Mobile No. :- Email ID :-

No of Type of Error Sign of Sign of QC
Inst. Paper Name of
Sr. No. Date Bundle No. AB in a Error in Corrected Examiner Staff
Code code Examiner
Bundle Que. No. Y/N
1 2 3 4 5 6 7 8 9 10 11

Instructions -
This format is to be prepared in a register and few pages must be marked for each QC staff.

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FORMAT NO. VII

90
Answer book Movement

Branch -
Bundle Lot No DC Exam Inst. Course Year Master Paper Sub Mark Actual Name Date of Name No of
No Code Center Code Code Code Code Code Abr. sheet No of of Ex- Issue of AB
Code No AB re- aminer to Ex- Mod- Moder-
ceived aminer erator ated

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Instructions -
Data in First 12 columns must be typed and may be sorted on paper code DC, EC, CI.
These columns may be printed in landscape orientation on two paper sheets and paste in sequence on drawing sheets.
FORMAT NO. VIII

ASSESSMENT CERTIFICATE (Critical Assessment)

(To be given by Assessor / Moderator Assessing Theory Subject Answer books)

I hereby certify that:

1. I have assessed _________ number of answer books as per marking scheme or model answer paper
provided for the subject title ____________________________and subject code number __________
of theory examination held in summer / winter 20___ at the RAC, of Institute Code_________.

2. I have checked totals of marks entered on all the assessed answer books and carefully entered marks in
the e mark sheet from the answer books.

3. I have rounded off only the total marks on the face sheet of the answer book where necessary.

4. For any corrections, I have put my signatures.

5. I have found ________number of Critical cases.

6. I have Critically Assessed all these answer books and appropriately written remarks to this effect on
them.

Date: Name & signature of the Assessor

MODERATION CERTIFICATE

I certify that the assessment work mentioned above is carried out as per the marking scheme and the model
answer paper provided to me. The assessment has been independently moderated by me and the differences
between our assessments have been resolved by mutual consent, where necessary. I am satisfied with the
assessment done by the assessor. Due care has been taken in assessing critical cases.

Date: Name & signature of the Assessor

CERTIFICATE FROM THE ADDITIONALOFFICER-IN-CHARGE (QC)

I have checked correctness of the certificates given by the above Examiner and Moderator. I have carried out
100% check through QC supervisors, on totaling of marks, transfer of marks from Answer book to e mark sheets
and found them correct. Due care is taken as per the Board instructions while assessing answer books in the
cases of discrepancies in question paper.

Date: Name & signature of

Seal of RAC Additional officer-in-charge (QC)

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FORMAT NO. IX
Duty Certificate to be given to Assessor / Moderator on Letter head of RAC institute

Outward No. Date -

D U T Y C E R T I F I C AT E

This is to certify that Mr. / Ms. Designation

of institute institute code has worked at this RAC

from date to date .

Total number of answer books assessed -

Total Number of answer books moderated -

Seal of RAC. Chief Officer In Charge RAC

92
FORMAT No. X(A)

Format of Report of RAC Vigilance Squad

(To be submitted by the Vigilance Squad after its visit to an RAC)

CONFIDENTIAL

Name of Institute Code No.

Name of the Principal

Name and Designation of the Officer-in-charge

Name and Designation of the Additional Officer-in-charge

1. Whether the Principal himself is working as the Chief Officer-in-charge, RAC Yes / No

2. If no, reasons there for.

3. Whether the centre has implemented duly restricted entry system? Yes / No
4. Have adequate arrangements for the safe custody of the written answer books been made? Yes / No
5. Have adequate arrangements been made for the examiners’ safekeeping of answer books? Yes / No
6. Have proper appointment orders been issued for RAC staff and examiners? Yes / No
7. Has any presence of unauthorized persons in the centre been observed? Yes / No
8. Has the center maintained proper records for movements of the answer books from one
officer to the other? Yes / No
9. Does the Officer-in-charge have with him the inventory of mark sheets? Yes / No
10. Has any unreasonably long retention of the answer books by any examiner/s been
observed from the issue register? Yes / No
11. Has the centre received the structured marking schemes for all subjects from the Board? Yes / No
12. Have the structured marking schemes been prepared and used where necessary? Yes / No
13. Have the sample checks of the assessed answer books bundles revealed any discrepancies
in implementation of the proper processes of assessment, critical assessment and moderation? Yes / No
14. Are the infrastructural facilities at the RAC adequate? Yes / No
15. Is congenial and peaceful atmosphere present at the R A C? Yes / No
16. Whether malpractice cases have been handled as per prevailing norms of the Board? Yes / No
17. Have they been duly reported to the Dy. Secretary, regional office? Yes / No
18. Whether the rules and procedures of assessment and moderation are adequately and
prominently displayed for the benefit of examiners. Yes / No
19. Do the examiners face any difficulties in properly performing the assessment /
moderation work? Yes / No

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20. If yes, mention briefly

21. Are spot cash payments of remuneration to examiners made as per norms of the Board? Yes / No

22. Other deficiencies observed, if any. (Attach separate sheet, if necessary)

Signatures of the members of the Vigilance Squad:

Sign Sign

Name Name

Designation Designation

Institution Code No. Institution Code No.

(Chairman) (Member)
Vigilance Squad Vigilance Squad

Date:

Place:

NB: (i) When necessary, the response of the squad (Yes or No) may be supported by succinct details of
the observations.

(ii) The squad shall record its observations in specific terms avoiding vagueness.

(iii) The squad shall telephonically report to the Deputy Secretary, regional Office, immediately after
each visit to an RAC.

94
FORMAT NO. X(B)
REPORT OF THE RAC VIGILANCE SQUAD REGARDING NEW MODERATION SYSTEM

Name of Additional officer In-charge (Moderation):

Designation :

S.N. Description Observations Remarks

Is count of answer books moderated
1
as per above circular?
Whether the assessor and moderator
2 assessing answer books separately
(at different location & time)?
Whether the assessor and moderator
3 signed on finalized bitwise marking
template of assessor?
Are the marks on Bit wise marking
4 template of moderator exceeds the
assessor?
Whether procedure for critical cases
5
followed as per the above circular?
Whether correct marks transferred
from bitwise marking template to
6
respective bits inside the answer book
and cover page of answer book.
Whether moderated answer books
7 signed by both assessor and
moderator?
Whether the moderator and assessor
8 signed on final hard copy of the
confirmed assessor e-mark sheet?
Has the Additional officer In-charge
(Moderation) maintained the proper
9
records of moderation and movements
of answer books?
10 Discrepancies observed, if any

(Chairman) (Member)
RAC Vigilance Squad RAC Vigilance Squad

Date:

95
FORMAT NO. XI
(Certificate to be given by Chief officer-in-charge, R.A.C on letterhead after completion of RAC)

RAC Completion Report

C E R T I F I C AT E

This is to certify that the work at this R.A.C. is carried out as per the prevailing rules, regulations, guidelines and
norms of the Board.

It is further certified that the assessment and moderation work are carried out as per the Total Quality Assurance
norms of the Board.

During the assessment work following norms have been followed -

1. Additional officer-in-charge and additional supervisors were appointed for quality control.

2. Only eligible and experienced examiners and moderators were appointed.

3. The examiners and moderators have evaluated the answer books as per the model answers and prepared
solutions and effective marking schemes as required and copies of the same are preserved as record at
this R.A.C.

4. CCTV surveillance system is installed at RAC to monitor the complete process of RAC.

5. All quality parameters laid down in the for Total Quality Control such as independent moderation of
answer books, verifying totals, check for unassessed bits, transfer of marks from answer book to e mark
sheets, other expected quality parameters, etc. have been followed.

6. Due actions have been taken during assessment work on the cases of discrepancies, malpractice,
copying etc. and reported to the Board / Regional Office.

7. The remunerations bills are claimed as per the norms of the board.

Date: Name & Signature of

Place: Chief officer-in-charge RAC
Seal of R.A.C.

96
Part III
POST RESULT ACTIVITIES

MAHARASHTRA STATE
BOARD OF TECHNICAL EDUCATION
MUMBAI

97
PART – III
POST RESULT ACTIVITIES

1.0 CONTEXT
he post result activities mainly consist of verification of marks of assessed answer books, photocopy
T
and reassessment of answer books excluding online theory & practical examination. This facility is
being provided by the Board to address the grievances, if any, of the students in spite of having taken
care by the Board towards various measures adopted for quality assurance. This facility can be availed
by the students for the latest concluded examination as per the schedule prescribed by the Board for
that examination. This facility cannot be availed by the students whose results are withheld due to any
reasons.
2.0 VERIFICATION
erification includes assessment of unassessed bits (if any), transfer of bit wise marks from inner
V
pages to face sheet and final retotaling of marks.
2.1 Ordinary verification - The examinee who has appeared for any semester/year examination of
the Board, may apply for the ordinary verification of marks.
2.2 Urgent verification – Only the examinee who has appeared for final year / final semester
examination of the Board for summer examination, may apply for the urgent verification of
marks.
2.3 Photocopy verification - A candidate who has appeared for latest examination of Board shall
be entitled for a photocopy of his/her assessed answer book (maximum two subjects per
semester/year) on submission of application in the prescribed format and fees within the
schedule as prescribed by Board from time to time.
2.4 Reassessment – Candidate who has availed the facility of photocopy can only apply for
reassessment of that concerned answer book.
3.0 URGENT / ORDINARY VERIFICATION OF MARKS AND PHOTOCOPY PROCEDURE: ONLINE
The procedure for the verification of the allotted marks in an answer book is online and shall be in
accordance with examination regulation RG11-J and as elaborated further below.
3.1 An examinee may apply for verification of marks of answer Book in any of his theory papers
he has appeared in. He shall apply online in prescribed form and submit it through his MSBTE
candidate login. Institute will confirm the form online and submit it to RBTE along with requisite
fees and as per the schedule declared by Board. The Institute shall submit the Report lists
mentioned above, along with the fees, to the concerned regional office as per the schedule of
the Board. Regional offices shall confirm all such applications submitted by institutes from their
login.
3.2 On receipt of the lists in online system, the Board shall put these lists in the respective RAC
login.
3.3 The RACs shall carry out the verification work in accordance to the procedure laid down by
Board in prescribed schedule.
3.3.1 On completion of work, RAC shall separate out the answer books cases of ‘No Change
in marks’, as well as ‘Change in marks’. It shall write remark on each such answer
book as ‘Change’ or ‘No change’ appropriately. In cases of ‘Change’, the RAC will
write marks on answer books after further verification, along with reasons for change
in marks. Officer-in-charge of the RAC shall countersign all answer books verified at
his RAC. RAC shall also see grace marks (individual or global) given by the Board
online.

99
3.3.2 The RAC shall, then, write remark, either “Change in marks” or “No Change”, on lists
received online from MSBTE, against each subject head applied for, by the examinees
for verification of marks. Officer-in-charge of the RAC shall countersign each page of
all copies of the lists.
3.3.3 RAC shall then submit 2 copies of lists, along with answer books and related question
papers to the PCDC in sealed packets as (A) Original answer books of change cases
in verification, (B) Original answer books of change cases in Photocopy, (C) Original
answer books applied for verification, (D) Original answer books applied for photocopy.
3.4 On receiving the lists from RACs, the Regional office will get Institute wise lists of no-change
cases and shall certify them.
3.5 For dealing with the change-in-marks cases, the Deputy Secretary of the region shall appoint
a 3-member committee, well in advance. Constitution of this committee shall be as under:

1 Deputy Secretary Chairman

2 One officer from any affiliated Institute in the region, of rank not Member
below Head of the Department
3 Assistant Secretary of the regional office Member
3.6 The committee shall verify each case of change in marks, sent by RAC. If the change is found
genuine, it will be rectified and certified so by the committee and all members shall countersign
the answer book.
3.7 The regional office shall update the marks in given verification link online and forward to the
MSBTE. This task shall be completed as per the schedule of the Board.
3.8 On receipt of above mentioned copies of orders for change in marks, the Board shall consider
the cases for effecting change in result sheet accordingly and the revised results will be made
available in the institute login. Board shall issue a fresh statement of marks in each of the result
change cases on receiving the previous statement of marks.
4.0 PHOTOCOPY COLLECTION & DISTRIBUTION CENTER (PCDC)
he specified institutes are identified to work as PCDC for collection & distribution of answer books
T
in order to facilitate handing over of photocopy of answer book to the institute and the reassessment
process.
5.0 REASSESSMENT OF ANSWER BOOKS PROCEDURE
he reassessment of answer books shall be done at specified Regional Reassessment Centers (RRAC)
T
identified by the Board. The procedure for the Reassessment of answer book shall be in accordance
with examination regulation RG11-K and as elaborated further below.
5.1 R-RAC Officer In-Charge shall verify the count of the answer books received from PCDC as
per MSBTE inventory.
5.2 Mask the main answer book & supplement on Seat number, Sign of examiner & moderator,
front page marks and marks inside the answer book.
5.3 Identify the examiner with minimum 5 years of experience.
5.4 The examiner shall reassess the complete answer book which may result in decrease/increase/
status quo in marks. The marks so obtained shall be final and binding on examinee.
5.5 Create Login id & password for Examiner and allocate the e-mark sheet.
5.6 Officer in-charge shall verify the marks filled by examiner e-mark sheet and confirm the same.
5.7 Officer in-charge shall forward the assessed answer book to THREE member committee.

100
5.8 Officer in-charge shall maintain the record of answer book handed over to examiner, assessed
by examiner & forwarded to THREE member committee.
5.9 RBTE shall appoint the THREE member committee.
5.10 THREE member committee shall verify and confirm the no change and change cases forwarded
by Officer in-charge R-RAC.
5.11 In change cases if the difference in re-assessment is more than 20 marks, the answer book
shall be re-reassessed by the THIRD examiner.
5.12 Comparing the marks allotted by three examiners, maximum two closer marks shall be allotted.
5.13 THREE member committee shall maintain the record of answer books received & handover to
Officer In-charge RRAC.
5.14 Submit the report of change cases & no change cases to RBTE authority.
Note: Reassessment procedure is concluded here and thereafter no photocopy of reassessed answer
book will be provided.
6.0 ROLE OF CHIEF OFFICER INCHARGE RAC FOR APPOINTMENT OF STAFF FOR REGIONAL
REASSESSMENT CENTER (RRAC)
6.1. The Chief officer-in-charge shall appoint necessary Officer-in-charge, Additional officer-in-
charge (Quality Control), Sealing supervisors and masking supervisor and supporting staff as
per the prevailing norms of the Board.
6.2. The Chief officer-in-charge shall ensure that the officers and staff engaged in RRAC work
are aware of the rules, regulations, norms and guidelines for assessment and the scheme
of quality assurance in assessment. Where necessary, he shall hold meetings to discuss the
quality parameters of assessment and clarify their roles and responsibilities in it.
6.3. The Chief officer-in-charge shall appoint qualified and experienced examiners for reassessment
of answer books.
6.4. The Chief officer-in-charge will coordinate the entire activity of his RRAC and he is also
responsible for Execution, Monitoring and Quality assurance of assessment.
6.5. The Chief officer-in-charge will take care of availability of all resources for the conduct of
RRAC.
6.6. The Chief officer-in-charge will consult the regional office of MSBTE for all necessary matters
in regards to his RRAC.
7.0 ROLE OF OFFICER INCHARGE RAC IN REGARDS FOR REASSESSMENT OF ANSWER BOOKS
7.1. R-RAC Officer In-Charge shall verify the count of the answer books received from PCDC as
per MSBTE inventory.
7.2. Mask the main answer book & supplement on Seat number, Sign of examiner & moderator,
front page marks and marks inside the answer book.
7.3. Identify the examiner with minimum 5 years of experience & has taught the same subject.
7.4. Create Login id & password for Examiner and allocate the e-mark sheet.
7.5. Officer in-charge shall verify the marks filled by examiner e-mark sheet and confirm the same.
7.6. Officer in-charge shall forward the assessed answer book to THREE member committee.
7.7. Officer in-charge shall maintain the record of answer book handed over to examiner & THREE
Member Committee.
8.0 INSTRUCTIONS TO CHIEF OFFICER-IN-CHARGE FOR MAKING APPOINTMENTS OF ADDITIONAL
OFFICER-IN-CHARGE AND ADDITIONAL SUPERVISORS
8.1. Principal / Chief Officer-in-charge, RRAC shall appoint Additional Officer-in- charge, not
below the rank of Head of Department or Senior Lecturer and additional supervisors from

101
the laboratory / office staff of the institute, for the duties and responsibilities regarding quality
assurance in assessment at the RRAC.
8.2. Depending on the excessiveness of the volume of work of RRAC, the Chief Officer-in-charge,
may appoint an additional staff in consultation with and the approval of the Board / Regional
office.
9.0 INSTRUCTIONS TO RRAC EXAMINERS
9.1. Examiners shall not disclose their appointments, treating them strictly confidential. They are
prohibited from communicating any matter related to examination on postcards.
9.2. Examiners shall make themselves familiar with the instructions contained herein as obligatory
part of their assigned duties. They shall treat all instructions and information issued from time
to time as confidential.
9.3. The acceptance of an appointment as examiner implies an agreement on the part of the
acceptor to perform carefully the work entrusted to him and to carry out scrupulously the
instructions and directions issued from time to time. Failure to carry out the instructions and
directions would attract disciplinary action.
9.4. Examiners shall not communicate either orally or in writing with examinees or other persons
who are not their co-examiners in their related subjects, on matters connected with the question
papers, marking scheme and distribution of examination work among them, marks obtained by
examinees or any other information meriting confidentiality.
9.5. Examiners shall communicate latest postal address and phone number to the officer-in-charge
of RRAC. Examiners shall call upon the regional office for any matter of grave concern relating
to the examinations.
9.6. Examiner shall open the allotted answer book bundle with the seals broken or intact, immediately
on receiving it, check if the contents tally with the supervisor’s report or not. In either case, he
shall make a report to the Officer-in-charge, RRAC.
9.7. In no circumstances the answer-books shall be taken outside the confines of the RAC. Each
examiner shall be personally responsible for all answer books allotted to and received by him
and shall keep them under lock and key until they have been duly examined and returned to
the Officer-in-charge RRAC.
9.8. Examiners should enter the marks on the answer books using ballpoint pen with RED ink in
legible hand and make entries of marks given by him, at the end of each answer.
9.9. No fractional marks other than ½ (or 0.5) shall be allotted.
9.10. If the question is not divided into sub-questions, marks should be given at the end of the
answer of that question on the answer-book. Total marks obtained should again be written in
the space available at top margin of the page.
9.11. When a question is divided into bits/sub-questions and marks are assigned to each bit/sub-
question, examiners shall write the marks given to each sub-question in the left margin only.
Marks allotted to the each sub-question and total marks of the question should also be written
in the table printed in the top margin of the page where the examinee has started writing the
answer of that question. The examiner shall verify that the marks given to the sub-questions
are correct and the total marks do not exceed the maximum marks assigned to that question.
9.12. In case the examinee has solved more bits/sub-questions than asked for, the marks obtained
for all sub-questions shall be entered in the table printed in the top of the margin as mentioned
above. The total marks of the best combination of bits shall be considered as marks obtained
by the examinee.
9.13. The marks allotted to the bit/s ignored shall be encircled indicating that these marks are to be
omitted from the total of that question.

102
9.14. After the examiner has written the total marks of a question, as mentioned above, he shall
immediately transfer these marks in the appropriate box in the table on the cover page of the
answer book.
9.15. When an examinee does not attempt a question, the examiner shall make an entry in the
related box in the table on the cover page of the answer book by marking a dashed line (----).
Likewise, when a question is attempted has earned zero marks, the entry shall be two zeros
(00).
9.16. If the answer to a question is not written on consecutive pages in continuous manner, but written
at different places in discontinuous manner, in the same answer book or in supplement/s to
the answer book, the examiner shall assign marks to each part separately & the total for such
answers should be made.
9.17. If an examinee has attempted more questions than he is required to answer, all the answers
shall be assessed and the marks of all questions shall be entered on the cover page of answer
book. However, while totaling the marks of the maximum desirable number of questions,
including the compulsory question/s, if any, only shall be taken into consideration.
9.18. Care shall be taken that out of the marks assigned to additional question/s attempted by him,
the lowest marks given to any question/s, except compulsory question/s, if any, shall be ignored
while totaling and the ignored marks shall be encircled on the cover page of the answer book.
9.19. When all questions in an answer book have been assessed, the examiner shall verify the total
of marks secured, by adding the marks of individual questions as entered on the answer book,
preferably using calculator.
10.0 ROLE OF THREE MEMBER COMMITTEE AT RRAC
10.1. Dy. Secretary of Region shall appoint the THREE member committee.
10.2. THREE Member Committee shall verify and confirm the no change and change cases
forwarded by Officer in-charge R-RAC.
10.3. In change cases if the difference in re-assessment is more than 20 marks, the answer book
shall be re-reassessed by the THIRD examiner.
10.4. Comparing the marks allotted by three examiners, maximum of the two closer marks shall be
allotted.
10.5. THREE Member Committee shall maintain the record of answer books received & handover to
Officer In-charge RRAC.
10.6. Submit the report of change cases & no change cases to Dy. Secretary of Region.

103
Part IV
POST COURSE/
PROGRAMME ACTIVITIES

MAHARASHTRA STATE
BOARD OF TECHNICAL EDUCATION
MUMBAI

105
PART – IV
POST COURSE/PROGRAMME ACTIVITIES

1.0 CONTEXT
On completion of course/programme, the Board verifies and authenticates the academic credentials
of the candidates on receiving specific application from the candidate himself or employer/agency/
institute.
2.0 VERIFICATION OF STATEMENT OF MARKS/DIPLOMA CERTIFICATE
2.1 The employer/agency shall apply in prescribed format for Verification of Statement of Marks/
Diploma Certificate along with the following documents and requisite fees:
• Letter from employer/agency/institute along with application in prescribed format (R-43 A)
• Hardcopy of Educational documents (i.e. the photocopy of all Statement of Marks &
Diploma Certificate) of Student
• Fees ( cash / DD in favor of “Secretary, M.S.B.T.E, Mumbai”)
2.2 Thereafter, the request for verification of Mark sheet / Certificate is processed at MSBTE & the
hard copy of verification report in sealed envelope is sent to the concerned employer/agency/
institute at their postal address by speed post/ in person.
2.3 If documents provided are not as per requirement, then Query Letter is sent for fulfillment of
documents/fees. If the query is not fulfilled within one month, original letter for verification of
documents by employer/agency/institute is considered as null and void.
2.4 If there are any Queries/Concerns/Changes regarding contents of the verification report sent
by Board, employer/agency/institute shall inform within 15 working days, failure to do this shall
be treated as acceptance of the contents and no further Queries/Concerns/Changes would be
allowed. In such cases fresh applications shall be submitted to the Board along with requisite fees.
3.0 AUTHENTICATION OF STATEMENT OF MARKS/DIPLOMA CERTIFICATE
3.1 The employer/agency/candidate shall apply in prescribed format for authentication of Statement
of Marks/Diploma Certificate along with the following documents and requisite fees:
• An application from the employer/agency/candidate in prescribed format (R-43 A)
• Hardcopy of Educational documents (i.e. the photocopy of all Statement of Marks &
Diploma Certificate)
• Fees ( cash / DD in favor of “Secretary, M.S.B.T.E, Mumbai”)
3.2 After receiving all above mandatory documents & Fees by speed post/ in person, the request
for authentication of Statement of Marks & Diploma Certificate is processed at Board & the
authenticated documents in sealed envelope are sent to the employer/agency/candidate at their
postal address by speed post/ in person. If documents provided are not as per requirement, then
Query Letter is sent for fulfillment of documents/fees. If the query is not fulfilled within one month,
authentication of documents by employer/agency/candidate is considered as null and void.
4.0 DUPLICATE STATEMENT OF MARKS
4.1 The candidate shall apply in prescribed format for duplicate Statement of Marks along with the
following documents and requisite fees:
• An application from the candidate in prescribed format (R-43 A)
• Self-Declaration Form ( Annexure A) with One Passport Size Photo
• Self-attested photocopy of Statement of Marks or photocopy of Gazette attested by
Principal
• FIR/ Police NC
• Fees ( cash / DD in favor of “Secretary, M.S.B.T.E, Mumbai”)
4.2 After receiving all above mandatory documents & Fees by speed post/ in person, the request
for Duplicate Mark sheet is processed at MSBTE & the document in sealed envelope is sent to
the concern RBTE by speed post/ given to the student..
4.3 If documents provided are not as per requirement, then Query Letter is sent for fulfillment

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of documents/fees. If the query is not fulfilled within one month, application by candidate is
considered as null and void.
5.0 DUPLICATE DIPLOMA CERTIFICATE
5.1 The candidate shall apply in prescribed format for duplicate Diploma Certificate along with the
following documents and requisite fees:
• An application from the student through Institute in prescribed format (R-43 A)
• Self-Declaration Form ( Annexure A) with One Passport Size Photo
• Self-attested photocopy of statement of marks OR Principal attested Xerox copy of
Gazette
• FIR/ Police NC
• Fees ( cash / DD in favor of “Secretary, M.S.B.T.E, Mumbai”)
5.2 After receiving all above mandatory documents & Fees by speed post/ in person, the request
for Duplicate Certificate is processed at MSBTE & the document in sealed envelope is sent to
the concerned RBTE by speed post/ given to the student..
5.3 If documents provided are not as per requirement, then Query Letter is sent for fulfillment
of documents/fees. If the query is not fulfilled within one month, application by candidate is
considered as null and void.
6.0 TRANSCRIPT
6.1 The candidate shall apply in prescribed format for Transcript along with the following documents
and requisite fees:
• An application from the student in prescribed format.
• Original & attested photocopy of Diploma Mark List of all Years/Semester.
• Original & attested photocopy of College Leaving Certificate (Last Attended).
• Original & attested photocopy of Provisional/ Final Certificate.
• Self-Declaration Form ( Annexure A) with One Passport Size Photo if documents are
self-attested.
• Fees ( cash / DD in favor of “Secretary, M.S.B.T.E, Mumbai”)
6.2 After receiving all above mandatory documents & Fees by speed post/ in person, the request
for Transcript Certificate is processed at MSBTE & the document in sealed envelope is sent to
the concern person at their postal address by speed post/ in person within 21 days.
6.3 Application for Transcript is made online through www.aaplesarkar.mahaonline.gov.in
6.4 If documents provided are not as per requirement, then Query is sent for fulfillment of documents/
fees. If the query is not fulfilled within one month, application by candidate is considered as null
and void.
7.0 MIGRATION CERTIFICATE
7.1 The candidate/institute shall apply in prescribed format for Migration Certificate along with the
following documents and requisite fees:
• An application from the student in prescribed format.
• Original & attested photocopy of Diploma Mark List of all Years/Semester.
• Original & attested photocopy of College Leaving Certificate (Last Attended).
• Original & attested photocopy of Provisional/ Final Certificate.
• Self-Declaration Form (Annexure A) with One Passport Size Photo if documents are self-
attested.
• Fees (cash / DD in favor of “Secretary, M.S.B.T.E, Mumbai”)
7.2 After receiving all above mandatory documents & Fees by speed post/ in person, the request
for Migration Certificate is processed at Board & sealed Certificate is sent to the candidate/
institute at their postal address by speed post/in person within 21 days.
7.3 This process is made online through www.aaplesarkar.mahaonline.gov.in.
7.4 If documents provided are not as per requirement, then Query is sent for fulfillment of documents/
fees. If the query is not fulfilled within one month, application by candidate is considered as null
and void.

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8.0 CERTIFICATES FOR EDUCATION PURPOSE
8.1 The candidate intended to pursue higher education (other than engineering) on the basis of
completion of Diploma course/programme shall apply in prescribed format for such Certificate
along with the following documents and requisite fees:
• An application from the student on paper.
• Original & attested photocopy of Diploma Statement of Marks of all Years/Semester.
• Original & attested photocopy of College Leaving Certificate (Last Attended).
• Original & attested photocopy of Provisional/ Diploma Final Certificate.
• Self Declaration Form ( Annexure A) with One Passport Size Photo if documents are
self-­­attested.
• Fees ( cash / DD in favor of “Secretary, M.S.B.T.E, Mumbai”)
8.2 After receiving all above mandatory documents & Fees by speed post/ in person, the request
for Equivalence is processed at MSBTE & sealed Certificate is sent to the concern person at
their postal address by speed post/ in person.
8.3 If documents provided are not as per requirement, then Query is sent for fulfillment of documents/
fees. If the query is not fulfilled within one month, application by candidate is considered as null
and void.
9.0 COURSE/PROGRAMME & OTHER BOARD EQUIVALENCE
9.1 Course/Programme Equivalence
9.1.1 The candidate shall apply in prescribed format for Course Equivalence along with the
following documents and requisite fees:
• An application from the student on paper.
• Original & attested photocopy of Diploma Mark List of all Years/Semester.
• Original & attested photocopy of College Leaving Certificate (Last Attended).
• Original & attested photocopy of Provisional/ Final Certificate.
• Self-Declaration Form ( Annexure A) with One Passport Size Photo if documents
are self- attested.
• Fees ( cash / DD in favor of “Secretary, M.S.B.T.E, Mumbai”)
9.1.2 After receiving all above mandatory documents & Fees by speed post/ in person, the
request for Equivalence is processed at MSBTE & sealed Certificate is sent to the
concern person at their postal address by speed post/ in person.
9.1.3 If documents provided are not as per requirement, then Query is sent for fulfillment of
documents/fees. If the query is not fulfilled within one month, application by candidate
is considered as null and void.
9.2 Equivalence for Other Board Diploma
9.2.1 The candidate shall apply in prescribed format for Equivalence for other Board Diploma
along with the following documents and requisite fees:
• An application from the student on paper.
• Original & attested photocopy of Diploma Mark List of all Years/Semester.
• Original & attested photocopy of College Leaving Certificate (Last Attended).
• Original & attested photocopy of Provisional/ Final Certificate.
• Migration Certificate of Concerned State Board of Technical Education.
• Self-Declaration Form ( Annexure A) with One Passport Size Photo if documents
are self-attested.
• Fees ( cash / DD in favor of “Secretary, M.S.B.T.E, Mumbai”)
9.2.2 After receiving all above mandatory documents & Fees by speed post/ in person, the
request for Equivalence is processed at MSBTE & sealed Certificate is sent to the
concern person at their postal address by speed post/ in person.
9.2.3 If documents provided are not as per requirement, then Query is sent for fulfillment of
documents/fees. If the query is not fulfilled within one month, application by candidate
is considered as null and void.

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Form : R–43A

From:
Address:

Date:
To,
The Secretary,
MSBTE, Mumbai.

Sub: Authentication/Verification/Duplicate Statement of Marks/Duplicate Certificate/

Duplicate Provisional Certificate
Sir,
Please issue me Authentication/Verification/Duplicate Statement of Marks/ Duplicate Certificate/
Duplicate Provisional Certificate required for ………………………………………………………............................
.........................................…………………………………………………………………………………………………
Documents Enclosed ( Please √ as per attached Documents):
1) Statement of Marks (Original/Photo Copy) 2) Diploma Certificate (Original/Photo Copy)
3) Affidavit (For Duplicate) 4) Institute Letter ( if applicable)
5) Police FIR/NC (For Duplicate)
Region Mumbai/ Pune/ Nagpur/ Aurangabad Institute Code No:
Name of Candidate
Institute Name and Address
Enrollment No. Course : Scheme:
Sr. No. Year / Semester Exam : Summer / Winter Seat Number

Mode of Delivery : By Hand / Concern RBTE/ Postal Address

Contact No.(Mob): Email ID: Signature of Applicant
For Office Use Only
Cashier Please accept Rs. ………………. Cash/ DD No………….....……………… at Revenue R-…………..
Vide Receipt No. …………………….…. Reference No…………………………… Date:…………………...
Inward No. …………………………......... Date:……………………………………….
Outward No. ………………………….. Date:…………………………..
Received Photocopy of Authenticated document/Letter of Verification/ Duplicate of Statement of Marks/
Duplicate Diploma Certificate/ Duplicate Provisional Certificate as mentioned above.

(Stamp & Sign) Signature of Applicant

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Annexure - A

Self-Declaration

Applicant’s
Photo

I Son / Daughter of
aged , occupation resident of with
UID No. hereby declare that I lost my Mark list/s Diploma Certificate /
MS-CIT Certificate. Please issue me Duplicate / Triplicate copy of certificate / Mark List/s. My Enrollment No. /
Registration No. Exam. Seat No. is & Exam Year /
Month is . If my lost Mark list/s Diploma Certificate / MS-CIT Certificate are traced any time
in future, I hereby assure you to deposit the same to MSBTE, Mumbai.
The information provided above is true and correct to the best of my personal knowledge, information
and belief. I fully understand the consequences of giving false information. If the information is found to be false,
I shall be liable for prosecution and punishment under Indian Penal Code and / or any other law applicable
thereto.

Place : Applicant’s Signature:

Date : Applicant’s Name :

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10.0 RETENTION OF DOCUMENTS
The documents related with various sections of MSBTE requires large number of space for the storage
and further loses its importance & relevance over a period of time. Considering the above aspects the
various documents to be retained and its corresponding period of retention shall be as indicated in the
following table.
Name of the Documents Retention Period
Supporting documents received from applicant in relation to One year
verification, authentication of mark sheets & diploma certificates,
duplicate mark sheets, duplicate diploma certificates, transcript
certificates, equivalence certificates, migration certificates issued
by MSBTE
Academic monitoring information filled by institutes and documents Two years from the date of
based on which the rating of institutes and programmes are declaration of rating
decided through external academic monitoring
Documents & information related to faculty trainings, student Two academic years
trainings, project competitions, paper presentation competitions,
quiz competitions, awards, scholarships, career fairs etc.
Documents received from institutes for the process of affiliation Three academic years
and enrollment
Copy of applications for Extension of approval, variation in Academic year of application/
intake, closure of courses/institute, proposals for consent letters proposal
submitted by institutes
Documents received from autonomous institutes and committee Three years
reports for awarding equivalence
Various complaints received and enquiry reports Minimum one year and further
period based on specific case,
if challenged
Documents & Circulars generated during curriculum development, Till the validity of concerned
lab manual development, excluding final curriculum curriculum scheme & lab
manual
Complaint documents & enquiry reports related to MSCIT Minimum one year and further
examination period based on specific case,
if challenged
Documents related to MSCIT Controllers information, center One year
information and enrolled students information
Documents received and reports related to staff approval process Minimum one year and further
period based on specific case,
if challenged
Inspection reports of apex bodies such as AICTE, PCI, COA etc. One academic year

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