Workforce Planning
Workforce Planning
(3 bullet points)
Analysis of the current workforce
Leverage scenario-based analysis to plot potential futures
Analysis of the future formation of the workforce
1 b. Briefly explain why workforce planning needs to be integrated into business planning. (50 – 100 words)
Workforce planning and business planning both focused and dealt with goal setting for the future. Workforce planning assists
businesses to grow, restructure, reform, or downsize considering the right staff recruited or retained for the result-oriented business.
Workforce planning determines policies and systems that create and sustain the workforce as per the business strategy. It is one of the
fundamental tools to apply according to the goal of an organization. Workforce planning and business planning go hand in hand to
ensure the right people for the right purpose to achieve the right target on behalf of a business.
1 c. Outline what workforce planning will achieve for the business. (30 – 50 words)
It is about achieving an organizational long term vision and a strategy to utilize human resources proactively and project the quality and
quantity of human resource requirements for the future. It addresses external workforce factors that affect the business and the
downsizing of staff that is not useful to achieve organizational goals.
2. a. I Explain how the following influence the development of workforce plans: anti-discrimination legislation (30 – 50 words)
In Australia, it is unlawful to discriminate based on age, disability, sex, gender, and race while selecting an employee, promotion, or
downsizing the workforce. A workforce plan determines the current workforce and potential future human resources both but it should
be strictly maintained that no discrimination takes place during the workforce planning.
2.a. II employment legislation and industrial relations (30 – 50 words)
As an employer, there is an obligation to comply with all aspects of the Australian Employment Law and ensure each employee gets a
comfortable work environment that is free from bullying, discrimination, and harassment. It is much more important to treat each
employee with equal opportunities, facts, judgment and policies for all.
2. a III. work health and safety legislation and regulations (30 – 50 words)
While assessing the current workforce or retaining employees for the future, especially who is responsible for ensuring workplace health
and safety legislation and regulations, they must be considered not terminated or be on the list of downsizing until or unless a
responsible person is found to replace them.
Workforce planning is determining current workforce details and future workforce needs. It is a process of shaping an effective
workforce plan by organizing employee data that should be kept confidential as internal information. Disclosure of any personal
information is strictly prohibited and the employee has the right to ask for access to the information.
2.b. b. Review and outline how government policy impacts labor demand and supply. (30 – 50 words)
Government policies such as reducing wages, fewer working hours, migration, work and leisure, and the size of the working population
all have an impact directly or indirectly on labor demand and supply. Government policies affect private sector employment and reduce
workforces and replace poor performers to better performers.
Workforce turnover is an important tool to measure the effectiveness and systems of human resources management. It is to identify the
overall workforce management and how worth it is in an organization. It enables the opportunity to identify what could be done
differently across various job roles in a business.
3. b Obtain employee data for the previous year and use it to calculate your organization’s average number of employees and
turnover percentage.
Number of employees at the start of the year 2020 = 45
Number of employees at end of the year 2020 = 21
The average number of employees: 33
Number of employees leaving the organization during the year = 7
Turnover percentage: 21.21%
3. c. Using the data available in this report (HR Survey 2021), compare your organization’s turnover rate with the industry
average.
I. If your organization’s turnover rate is lower than the industry average, suggest some reasons why this might be the
case.
Workforce turnover is a tool with analysis and gets results beforehand so that an organization can plan to retain key employees and
recruit new ones as per the forecasted workforce plan for the future. Workforce planning is a proactive planning phase that helps an
organization to achieve its future goal. If we have less turnover rate than the industry average then it means a small number of
employees leave the organization compared to hired employees in the particular time. Achieving low turnover than the industry average
is the key perspective that an organization should target at comparing to an expensive high turnover rate. It indicates effective recruiting
and also organization offers a motivational job environment that causes better employees to stick around versus leaving.
A low turnover rate indicates that the workplace has offered training and development of current employees, good communication
between management and other staff, clear job descriptions have been practiced in the organization, well recognition or promotion, and
awards have been given periodically. It also indicates that the organization has offered flexible working hours to balance the employee's
work life. It is not always true that a low turnover is a satisfactory term for an organization, it has some bad impacts as well. Low
turnover also means that poor performers, weak skills, and unambitious and not innovative staff are working in an organization.
II. If your organization’s turnover rate is higher than the industry average, suggest one strategy that could be used to reduce
your turnover rate.
High workforce turnover indicates that a number of employees leave the organization voluntarily or involuntarily in a particular year or
time frame. Finding the right people for the right position is often much more challenging for the organization. A high turnover rate
means a huge cost of recruitment and it affects the organization's profitability. One of the best strategies is to reward and recognize
good performers in an organization. It is just not to reward the right person but it acts as a motivational factor for other non-performers,
low performers as well as others who are struggling to perform up to the mark within an organization. A simple thank you letter can
make an employee feel proud and can boost up his or her performance within an organization.
Appreciation on the job for the right employee is essential as well as it is important to terminate the low-key performers from the
organization. The reason is to motivate through appreciation directly or indirectly to let other staff know they can be an asset to the
organization and they should keep performing for the betterment of the organization. Retaining employees is the key factor to decrease
the high turnover in case workforce future planning.
Question 4
Explain the following terms in the context of workforce planning:
Your response
Key Business goals for the Ensuring high quality event management services and
next three years include… solutions by establishing offices in all the six states in
Australia. We want to serve 600 clients in the next three
years.
Key priorities for the next 12 Hire experienced individuals who will be organising
months include… the events.
Outsource virtual individuals to handle customer
service and online marketing and advertising
Hire an administrative team who will be responsible
to handle finance, accounting, and human resources.
Customise event management offers or packages for
Your response
individual clients, groups, corporate clients, and elite
members of society.
Ensure world-class event management services at
least to 100 clients and branch out to cover another
two states within the next year.
Business will be successful We focus more on providing solutions to customers
if… rather than services.
Arrange every event in a unified way to take care of
everything on time.
Ensure a professional attitude towards the client and
provide services at an affordable price compared to
other competitors.
Key factors that will achieve Work on unique selling points to ensure that we are
business success different and better than other event management
firms.
Provide proper customised and convenient solutions
to every individual client that we will deal with.
Create proper documentation for each client and be
transparent to them (no hidden costs).
Understand needs and discuss in detail with each
client and try to provide solutions rather than
considering generating revenue.
Success will be measured by KPQs - Key Performance Questions - We will evaluate our
(include metrics) success semi-annually by asking questions about whether
Your response
we have met objectives or not.
Aims and objectives of the workforce plan (including diversity/cross cultural objectives)
Contingency planning to
ensure business
continuity if labour
demand is not met
Your issue/gap
Workforce action plan template
Identified issue/gap Strategy/action Resources Outcome/measure Who By when
Your issue/gap
Your issue/gap
Your issue/gap
Communication Feedback form
Instructions to students:
Please identify at least two appropriate stakeholders to review and endorse your workforce plan.
Provide copies of this form to your stakeholders for them to complete as they undertake their review.
To what extent do the workforce plan objectives align with your own team/ department/ business
unit goals?
What (if any) recommendations would you make to improve the workforce plan?
Please indicate whether you would endorse the workforce plan for implantation:
Yes – I endorse this plan No – I do not endorse this plan
Comments:
Stakeholder signature:
Date:
Assessment Task 4
a. Use your current organisational chart to identify key positions in your
organisation (by role title only). These are the roles that require a succession
plan.
b. For each key position outline the relevant qualifications, skills and experience
required to fill the position in the event of a succession.
c. Develop a succession planning guide that covers each of the roles that
require a succession plan. This should include as a minimum:
a brief explanation of ‘succession planning’
aims and objectives of succession planning
any legislative or organisational requirements (e.g. equal opportunity or
internal recruitment policy) to ensure you succession plan process is
fair and equitable across the organisation
key competencies for the roles (with a ranking criteria)
the process for creating a pool of talent within the organisation
an outline of how you will determine the suitability of candidates for the
identified roles
any development process for potential ‘suitable’ candidates
evaluation of the succession plan and process; e.g. successful
appointment to roles
Note: A template is provided below for you to use if you do not have access to an
internal document.
Organisational or workforce constraints that have been identified (e.g. legislative or organisational
requirements)
Identifying capability gaps and alignment to Learning and Development Plans (pathway to the
roles)
There are 64 respondents agreed that they feel proud to work with the agency and 12 respondents are
not feel anything like that. For workplace environment around 56 respondents agreed positively and
20 respondents not agreed. There are 83 respondents believe that the agency is focused on the right
purpose and objectives, whereas 20 respondents denied it. About 50 respondents feel that they have a
strong personal attachment to the agency and 22 respondents have no attachments. 80 respondents
believe and confirmed that they are committed to achieve the goal of the agency and 16 respondents
have shown neutral opinion on this matter.
There are 86 respondents who agreed to improve the way of doing things in the agency and 93
respondents are ready to provide hard work whenever required to achieve the target of the agency. 82
respondents have agreed to go beyond to achieve the agency’s goal and 47 respondents feel that the
agency motivates them to work best every day. More than 80 respondents in average provided
positive feedback about the supervisor’s quality of engagement, relationship, helping attitude,
encouragement, and feedback on work to achieve the priorities of work in the agency. There are about
65 respondents on average evaluated positively by the SES manager and highlighted different
qualities including priorities, positivity, cooperation, innovation, creativity, and attitude. 45
respondents provided positive feedback regarding the communication and change management
quality of the agency. Almost 60 respondents in average are satisfied with the workplace conditions
respectively. There 70 respondents agreed with having good workplace culture, support, respect, and
helpful attitude in the agency.
These can be summarised as the most of the cases positive result has been found compared to a
neutral and negative opinion. It proves that most of the employees are satisfied with the agency and
performing well to accomplish the goal of the agency.
Doing something out of the box for the employees always brings a positive vibe among the
employees, groups, team and it could be an inspiring factor to retain the better performers regularly.
Arranging and celebrating employee anniversaries and birthdays, offering lunches for all, tracking and
sharing performances in front of all employees and giving thank you notes to the right employee -
these are effective options that an organisation can do to bring more attention to a business. Happy
employees are always assets for the organisation and well-focused employees are always key factors
to achieve the target or goal of the business. We have to remember that we can’t satisfy all employees
but we can motivate and inspire them to become a key contributor for the success of the organisation.
We can provide on the job professional training to develop the skills of the right employee and this
would be another inspiring fact for all the employees within the ogranisation. It is to ensure that we
can retain right employee in our productive team and identify the low-key employee to downsize for
the betterment of workforce plan now and or for the future.
End of Assessment