NATIONAL BUDGE’ Renuka ng Pitan Ministring Guguling Pampamahaloan Ministry of the Budget alocfans, Nana IRCULAR NO. 308 May 28, 1979 sT To: Heads of State Universities and Colleges and All Others Concerned Subject: AUTHORITY OF THE GOVERNING BOARDS OF STATE UNIVERSITIES AND COLLEGES TO CREATE TEACHING POSITIONS, CONVERT EXISTING POSITIONS AND TO PRO- MOTE DESERVING PERSONNEL 1.0 Purpose To redefine the authority of the Board of Re~ gents/Trustees of State Universities and Colleres in the creation of new positions, conversion of ex- isting positions and promotion of deserving per- sonnel within the limits of their programmed ap- ropriations. 2.0 Coverage 2.1 Creation and/or conversion of positions shall apply only to teiching positions in state Universities and colleges. 2.2 Promotion of deserving personnel shall apply to all teaching and non-teaching personnel Anatate universities and colleges. 2.3 Ad used in this Chreuler, the term “tench {ng potittons” shall meen all classes of positions under the College and University Faculty Group which are engaged in classroom teaching in any level of instruction, on full-time or part-time basis Non-teaching positions refer to all other positions not involved in actual classroom teaching. 3.0 Authority of Governing Boards of State Universities and Colleges on Certain Personne! ters The itemization of personal services of state universities and colleges may be modified by their respective Board of Regents/Trustees, subject to the pertinent budgetary laws, position classitic tion and pay plans pursuant to P.D, No. ‘35, and (Civil Service laws and regulations, 20 3.1. Creatlon of New Teaching Positions 3.1.1 The Governing Boards of state universi- ties and colleges, subject to the provisions of Sec- tion 40, P.D. No. 1177, may create new teaching positions chargeable against the lump-sum appro- priation for the purpose, provided that the addi- tional salary cost for new positions shall not ex- ceed such lump-sum appropriation. 3.2. Converston of Existing Teaching Positions 3.2.1 The Governing Boards may convert en existing teaching position to another teaching position to upgiade the salary rate in accordance witht the criteria of equivalents and standards of tive university/college and the position dion ond pay plans pursuant to B.C, No. 292, os amended and P.D. No. 985; provided t the total per num cost of personal services shall not be increased as a result of these modifications. 3.3. Non-Teaching Positions 3.3.1. Proposals for creation of non-teaching positions, and conversion of @ non-teaching posi- tion to another non-teaching position to modify the staffing pattern shall be included in the re~ gular annual budget proposals of the respective university/college pursuant to B.C. No 296, which shall be evaluated by the Ministry of the Budget. 3.4 Promorton 3.4.1, Promotion of deserving teaching and non-teaching personnel shall be in accordance with the ranking and criteria of equivalents and thepromotional plans fixed by the Governing Board Th the respective university/college. The Govern- ing Dostd may, however, prescribe higher quali tation requirements for promotions and provide for exceptions where the ‘needs of the services sO ‘require in meritorious cases. 4.0. Source of Funds 4.1. The additional cost for the creation of new teaching positions and conversion of existing 's shall be charged against the lump-sum Eppropriation authorized in the Personal Services Kemization, subject to the provisions of Section 40 of P-D. No. 1177. 5.0 Implementing Procedures 5.1 Teaching Positions 5.1.1 Heads of state universities and colleges shall submit a special budget not later than March 31 of each calendar year, supported by a plantilla of personnel consisting of the new positions and their respective salary range/rates. 5.1.2 Teaching positions newly created in & given budget year and supported by programmed appropriations may temporarily be filled up not earlier than July of each calendar year chargeable against the Iump-sum for wages of temporary and ‘emergency employees until such positions shall have been authorized in an approved special budget under Section 3.1.1 of this Circular. AP- , pointinents to such positions shall take effect at the beginning of the authorized period per ap- proved special budget. 5.1.3 For converted teach special budget shall be ‘submitted not later than June 30 of cach calendar year, supported by the ‘Budget Preparation Form No. 103 (BP Form No, 103), herein attached as Annex A. 5.1.4. Conversion of teaching positions result- ing in change of clas ttle with higher salary grade allocation and requiring additional appropriation shall take effect not earlier than the approval of the special budget referred to in Paragraph §,13 of this Circular. i saa 5.1.5 ‘The Ministry of the Budget shall eval: uate the special budget submitted in accordance ‘with paragraphs 5.1.1 and 5.1.3 above, which shall ‘be the basis for the issuance of the Advice of Allotment and Cash Disbursement Ceiling. 6.0 Saving Clause a 6.1 Notwithstanding the provisio Gircular, the authority to the Board. Regents is subject to the estri¢tion 806, as amended by LOI No. 828. 7.0 Effectivity si ‘This Circular shall take effect January 1; of this