REPUBLIC OF THE PHILIPPINES COMMISSION ON ELECTIONS Intramuros, Manila ‘The Ottice of the Deputy Executive Director for Operations MEMORANDUM FOR ALL REGIONAL ELECTION DIRECTORS FROM THE DEPUTY EXECUTIVE DIRECTOR FOR OPERATIONS SUBJECT Minute Resolution No. 16-0400 dated June 21, 2016 entitled “In the Matter of the Proposed Guidelines on the Disposal of Ballot Boxes Used During the May 2010 and 2013 National and Local Elections.” DATE : duly 2, 2016 Attached herewith is a copy of Minute Resolution No. 16-0400 dated June 21, 2016 entitled “In the Matter of the Proposed Guidelines on the Disposal of Ballot Boxes Used During the May 2010 and 2013 National and Local Elections.” Furnish copies of said resolution to your Provincial Election Supervisors and Election Officers. Your attention is invited to the following items in the recommendation of Dir. J. Thaddeus Hernan of the ASD: 1. ox 2. Contents of that damaged, broken or unserviceable ballot box cannot be disposed within a period of at least six years after the election on which it was used; 3. Contents of such damaged, broken or unserviceable ballot box is not the subject of any election contest, as duly certified by any or all of the following: The Presidential Electoral Tribunal ‘The Senate Electoral Tribunal The House of Representatives Electoral Tribunal The Electoral Contests Adjudication Department ‘The Office of the Clerk of the Commission The Regional Trial Court ‘The Metropolitan / Municipal Trial Court. 1) xxx 2) The Office of the Regional Election Director (ORED) concerned shall communicate with the various Regional ‘Trial Courts in his/her area of jurisdiction about the pendency and status of any election contest or protest; 8) The Office of the Provincial Election Supervisor (OPES) concerned shall regularly communicate with the various Municipal/Metropolitan/Municipal Circuit. Trial Courts in his/her area of jurisdiction about the pendency and status of any election contest or protest. In the case of the National Capital Region (NCR), this shall be done by the ORED-NCR.” ersacgs For your information, guidance and compliance. BARTOLOME J. SINO 7 Corer Oedo|BLO EXCERPT FROM THE MINUTES OF THE REGULAR ENBANC... MEETING OF THE COMMISSION ON ELECTIONS” 3. HELD ON JUNE 21, 2016 Ay Present: i Chairman J. Andres D. Bautista Commissioner lA" Parreno Pr Commissioner Luie Tito F. Guia —— , Commissioner Arthur D. Lim Commissioner. Ma. Rowena Amelia V. Guanzon Commissioner Sheriff M. Abas Not Present: Commissioner Christian Robert S. Lim a, 0x woe von 16: 400 of IN THE MATTER OF THE PROPOSED GUIDELINES ON THE DISPOSAL OF BALLOT BOXES USED DURING THE MAY 2010 AND 2013 NATIONAL AND LOCAL ELECTIONS oie This pertains to the Memorandum dated May 24, 2016 of Director J Thaddeus P. Herman, Administrative Services Department, as submitted by Executive Director Jose M. Tolentino, Jr., containing the. proposed guidelines on the disposal of ballot boxes used during the May 2010 and 2013 National and Local Elections. The Memorandum of Director Hernan reads: ‘In compliance to Minute Resolution No. 16-0223 dated 29 March 2016, we respectfully submit the following amended proposed guidelines on the disposal of ballot boxes used during the May 2010 and 2013 National and Local Elections, as requested by Regional Election Director Jose Nick A. Mendros in his Memorandum of 10 March 2016: 1. Only ballot boxes that are damaged, broken and/or unserviceable, such as those that need repair or maintenance in excess of filly percent (50%) of their current market value, can be disposed; 2. Contents of that damaged, broken or unserviceable ballot box cannot be disposed within a period of at (sic) six (6) years after the election on which it was used, = 3. Contents of such damaged, broken or unserviceable ballot box is not the subject of any election contest, as duly certified by any or all of the following: a. the Presidential Electoral Tribunal ». the Senate Electoral Tribunal ©. the House of Representatives Electoral Tribunal d. the Electoral Contests Adjudication Department ©. the Office of the Clerk of the Commission f. the Regional Trial Court g. the Metropolitan/Municipal Trial Court 1) The Office of the Cepuly Executive Director for Operations (ODEDO) shall communicate with the Presidential Electoral Tribunal, the Senate Electoral Tribunal and the House of, ~.ayPage 2 of MR. No. 16- oho Representatives Electoral Tribunal about the pendency and status of any election contest or protest, particularly that of PET Case No. 001, Manuel Roxas vs. Jejomar Binay. 2) The Office of the Regional Election Director (ORED) concerned shall communicate with the various Regional Trial Courts in hisiher area of jurisdiction about the pendency and status of any election contest or protest. 3) The Office of the Provincial Election Supervisor (OPES) concemed shall regularly communicate with the various ‘Municipal/Metropolitan/Municipal Circuit Trial Courts in his/her area of jurisdiction about the pendency and status of any election contest or protest. [i]n the case of the National Capital Region, this shall be done by the ORED-NCR. 4) The Director IV of ECAD and the Clerk of the Commission shall regularly give an update on the pendency and/or status of election contests or cases pending in their respective departments or offices. After determination that the contents of the damaged, broken or unserviceable ballot box is not under any election contest or investigation, a date shall be specified by the City or Municipal Treasurer concemed in coordination with the Election Officer for its disposal. Due notice shail be sent to the political parties and groups existent in the city or municipality, PPRRCV and other civil society groups, and other concerned persons or groups. Such notice shall state the date, place and time and shall be posted at the conspicuous places of the City/Municipal Hall building, the Office of the Election Officer, as well as in other conspicuous places within the city or municipality. The contents of the damaged, broken or unserviceable ballot box shall be placed in a yellow ballot box, properly labelled, indicating the precinct number, clustered precinct number, barangay, municipality or city, and province. A report on the conduct of such activity shall be jointly submitted by the Election Officer and City/Municipal Treasurer concemed, to the Administrative Services Department (ASD), with a request for disposal of the damaged, broken, or unserviceable ballot box, with a copy of such request furnished the Office of the Deputy Executive Director for Operations and the Provincial Election Supervisor or the Regional Election Director, in the case of the National Capital Region. Upon approval by the ASD of the request for disposal of the damaged, broken or unserviceable ballot box, the Election Officer concemed may proceed with such disposal, following the procedures laid down in MR. No. 08-0819, ‘In the Matter of the Creation of Ad Hoc Disposal Team for COMELEC Field Offices’, dated 5 August 2008. Respectfully submitted for your Honors’ early and favourable consideration.” The Commission RESOLVED, as it hereby RESOLVES, to approve the aforementioned proposed policy guidelines on the disposal of ballot boxes used 4Page 3 of MIR. No, 16-9%00 during the May 2010 and 2013 National and Local Elections, as submitted by ASD Director J. Thaddeus P. Hernan. Let the Deputy Executive Director for Operations, the Electoral Contests Adjudication Department, the Administrative Services Department, and the Office of the Clerk of the Commission implement this Resolution. SO ORDERED. at A Homose) J. ANDRES D. BAUTISTA Chairman Vote to approve CHRISTIAN ROBERT S. LIM Commissioner LUI£ TITO F. GUIA ‘ontmissioner MA. ROWENA AMELIA V. GUANZON Commissioner ce Chawman ‘All Commissioners Executive Dractor DDopaty Executive Drector for Operations Deputy Executive Director fr Admnsrston -Aministratve Services Deparment Elecioral Contests Asjusiation Deparment Otic of the Clerk ofthe Commission N.B, Vote of Comm. CRS Lin per his attached Memo dated June 27, 2016 a se AIR. PARRENO) Commissi ARTHUR D. LIM Commissioner peta naus CommissionerREPUBLIC OF THE PHILIPPINES COMMISSION ON ELECTIONS Tntramuroz, Manila See of Commissioner Christian Robert G, Lin Ce eee tee ea 20n ox euec Tons RANDUM OFFICE OF THE COMELEC SECRETARY MEMORANDU RECEIVED BY? _ Wit mg ce FOR 1 THE COMMISSION EN BANC SATE: Gaal TIME:_G:i0 pr THRU : ATTY CONSUELO B. DIOLA Acting COMELEC Secretary SUBJECT : MY VOTES FOR THE EN BANC MEETING ON 21 JUNE 2016 DATE : 27JUNE 2016 —_—_ Please enter my votes on the following: MAIN AGENDA Stee) A, ELECTION MATTERS 0615-16 | Vote to refer to the Second Division where the case is rendin, | ‘Vote to approve recommendation. Vote to approve recommendation to approve re dati _protest filed prior to the resolution ‘ove Law Department Recommendation | Wote to approve Law Department Recommendation ‘Vote to approv: 0619-16- [0718-16 _| Vote to Deny. Shoul 0617-16 | Noted 0688-16 Vote to approve e Vote to proclaim nominee of Joel Villanueva by virtue of SC decision Noted. Noted Refer to First Divisim 0-16 | Check if protest fi 0709-16 [Ni 0725-16 Vote to approve Vote to approve recommiPage 2 of 3 0729-16 | Vote to approve recommendation carn Vote to request recommendation of Information | Technology Department (ITD) i Vote to deny. Proper remedy is to file protest. ‘Check if thi 0770-16 | Noted ~ [Vote to procure ‘Refer to the Honorable Chairman ie (© approve the recommendation of Dir, Ching. of Dir. Ching. Vote to approve the recommendation of Dir. Ching Vote to approve the recos ndation of thing. ‘Vote to await the decision of the Civil Service Commissi Vote to deny aes Vote to approve the recommendati _| Vote to approve _ 078: to ati e 0690-16 ‘otetopay 0724-16 0742-16 to approve 0700-16 to approve a - 0821-16 | Vote to approve recommendation of Deputy Director for Opera i sees papal & | Vote to approve recommendation of Deputy Director for 0248-16 | Operations 7 0653-16 | Vote to approve recommendation of Deputy Director for Operations Vote to deny [Vote to approve Vote to approve proposal of Cor Vote to approve BAC r Already voted _ | Vote to approve [ Vote to approvePage 3 of 3 0 approve 6 | Vote to approve Vole to approve Vote Thank you. A CHRISTIAN ROBERT S. LIM Commissioner pprove Ce: Hon. Chairman All Commissioners