Updated Civil Servants Promotion (BPS-18 to BPS-21) Rules, 2019

(updated upto SRO dated 12.11.2024)

PM
In exercise of the powers conferred by sub-section (1) of section 25 of the Civil
8
:1
Servants Act, 1973 (LXXI of 1973) read with Notification No. S.R.O. 120(1)/98 dated the 27th
8
r if 3:
a 2
February 1998, the Prime Minister is pleased to make the following rules, namely:
h e ,1 r
1. r
Short title, application S m 5
and commencement. - (1) These rules shall be
q a am 02
a gtorBPS-21)
called the Civil Servants Promotion (BPS-18
, 2Rules, 2019.
W ro for promotion
r y of siviks reAnts to all posts in Basic
P ua
These rules shall apply
qe -

a n for promotion kthVis

Pay Scales 18 to 21 for the time being reserved roSespective cadres or services.
J
2 1 come into foree at fie.
These rules shall

2. Definitions. a y,these rules, unle,§41Iters is anything repugnant in the subject or

- In
s d
context-
u e
T
"Act" means the Ci tits Act, 1973(LXXI of 1973); PM
1 8
:
8 upon promotion;
ir f
"actualizatiorkrpeg assumption of charge of the higher post
: 3
/ a
h sameemeaning
"appointi g aothority" shall have the
2
r 1as assigned thereto in rule 2 of
r S m 5 ,
the Civil Servants (Appointment,
q m 02and Transfer) Rules, 1973;
a aPromotion
a gr , 2
W ro ry
P ua
a n
J
2 1
y ,
d a
e s
Tu
Page 1 of 34
"Central Selection Board" or "CSB" means a board constituted under clause (b) of
rule 2 of the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973 to
consider promotion of civil servants to BPS-20/21 and equivalent;
"consideration for promotion" means consideration of a civil servant for promotion
by the CSB, respective DSB or DPC irrespective of the recommendations made by

PM
such CSB, DSB or DPC resulting in his/her promotion, acting charge appointment,
deferment or supersession;
8
(0
8:1
"Departmental Selection Board" or "DSB" means a board constituted under clause

r if
(b) of rule 2 of the Civil Servants (Appointment, Promotion and Transfer) Rules,
:3
1973 to consider promotion of civil servants to BPS 19 and equivalent;
"Departmental Promotion Committee"
a r
h ore"DPC",means 2
1 a committee constituted
(g)
r
under clause (d) of rule 2 of the S m
Civil Servants5 (Appointment, Promotion and
Transfer) Rules, 1973 to a
q considerm
0
promotion 2 of civil servants to BPS 18 and
equivalent; a gr , 2 a
(h) "deferment" means Wdeferment
ro ofaraycivilofservant for "notion, approved by the
appointing authority onP recommendations the'.,C kB or DPC, as the case
u
n in writing;t, "
may be, for reasons to be recorded
"dossier" means the detailed
a
J record and in4'9,fi4fewith regard to an officer;
2
"field posting" means 1the posting of o celVbf Police Service of Pakistan or any

departmentsa
y, group or serNp ahifist any particular post and in specified
particular occupational
or organizations as nfitted by the Establishment Division through
s d
policy instructions;
(k) u e means the FeMatGovernment;
"Government"
(1)
T M
"mandatory trainingne;as,the training of an officer required for consideration of
his/her promotion ta'<bariStlilar post or basic pay scale as provided P in rule 19;
N°N.N .‘ 8
"promotion" mvnglgpointment by promotion as provided in1the Civil Servants
f 8 :
ri [1]
(AppointmenWr'eotion and Transfer) Rules, 1973;
dCao.„"*.
a 2 :3
(n) "sched e" esis schedule to these rules;
h e r 1
"superses'Ese means the decision
r S m of ,
the appointing
5 authority on the
recommendations of the CSB, DSB or DPC,2as the case may be, to supersede an
officer for promotion toq
a m pay0scale or post on a particular occasion;
a higherabasic
and [2] a gr , 2
W o rymeans an agency as approved by the Prime
"special vetting agency"ror "SVA"
a and screening of officers being considered for
Pverification
u
Minister and notified for
promotion under these rules.; a n[3]
J used but not defined in these rules shall, unless the
(2) 1
All other words and expressions
2the same meanings assigned thereto in the Constitution of the
context otherwise requires, have,
y Servants Act, 1973 (LXXI of 1973) and rules made thereunder.
a
Islamic Republic of Pakistan, Civil
d
e s
1[l ] T u
The word "and" omitted vide SRO dated 5th August, 2022
Substituted vide SRO dated 5th August, 2022
Clause "P" inserted vide SRO dated 5th August, 2022
Page 2 of 34
3. Composition of CSB, DSB and DPC.- (1) The constitution of CSB and DSB shall
be notified by the Establishment Division with the approval of Prime Minister.

(2) The DPC shall be constituted in accordance with rule 4 of the Civil Servants
(Appointment, Promotion and Transfer) Rules, 1973.

PM
4. Consideration by CSB, DSB and DPC.- (1) The CSB, DSB or DPC, as the case
may be, shall consider a civil servant for promotion in order of seniority and in accordance with
8
these rules or the recruitment rules or the criteria specified for promotion to the particular post.
1
f 8 :
(2) While making consideration under sub-rule
may be, shall follow the provisions of these rulesa
r i (1), the CSB, 3
: DSB or DPC, as the case

h r
and guidelines set
1 2 out in Schedule-I to these
rules.
S e ,
(3) Subject to availability of aapost
m
r formthe time being2 5 reserved for promotion, a civil
servant shall be considered for promotion
a q and rafter 0
a such2consideration, he shall be recommended
for-
W ro ry g ,
promotion; or
P ua basis; or,
deferment; or a n
appointment on acting charge

(e) supersession. J
1
2of Civil Servants (Appktilment, Promotion and Transfer) Rules,
(4) Subject to rule 8-B,
ywell as recommendAh8 of a civil servant for acting charge
1973, the consideration as a
d in accordance wit ei,„jilanner of consideration of a civil servant for
appointment shall be made
promotion. e s
T u
[1] The CSB may besiclUtAr information consider intelligence reports
P M of SVA
to arrive at a decision.;
1 8
5. Approval
f
ilmendations by the appointing authority.- 8 : (1) The
recommendations madeth eNdB, DSB or DPC shall i
r have no effect :3unless approved by the
4r /
appointing authority cdikeeint . a
h er , 1 2
S
r mmfor promotion 5 by the CSB, DSB or DPC
a
In case a civil servant is recommended
2
conditionally and such recommendations
a after 2the0required
aqbe notified
have been approved
r by the appointing authority, the
promotion of such a civil servant shall
W ro ry g , conditions are fulfilled.

The appointing authority Pshall have

u a the powers to approve or reject or remand back
the recommendations of the CSB, DSB or DPC.
a n
J
1
In case of rejection or remand back of any particular recommendations, the
2 for doing so.
appointing authority shall record reasons
y ,
d a
e s
1 [I]
u
inserted vide SRO dated 5th August, 2022
T
Page 3 of 34
(5) Recommendations of the CB, DSB or DPC duly approved by the appointing
authority if not actualized shall lapse after one year reckoned from the date of such approval by
the appointing authority and such cases shall require re-submission for consideration by the CSB,
DSB or DPC concerned, provided that the delay in such actualization is attributable to the officer
recommended for promotion.

6. PM
Eligibility criteria for consideration for promotion.- (1) The minimum criteria
for consideration of promotion to various posts shall be -
: 18
r if to any particular 3 8 post or basic pay
fulfillment of length of service for promotion
a specified; :
scale or grade that has been separately
h e r 12
Provided that the conditions made
r S by m 5
the President , as reproduced in Scheduled-II
shall apply while calculating
q a am 02 of the civil servant for his/her
the length of service
promotion;
g r training;
a of mandatory , 2
W ro ry
satisfactory completion
possession of qualification a
P anduexperience and ofligko ditions as prescribed in the
relevant recruitment rules, ifnnotified separately•r`
fulfillment of mandatory Jaconditions oL,,,tfieTat4 ton policy so specified for any
2
service, group or cadre;1
(e) y , for field posting,ifp specified for any service, group or cadre;
fulfillment of policy 'co' d •

and
d a k"

(0 e s of other terms and. tions for the time being in force.

fulfillment
Tu
sub-rule(1) in no way shall vest the rightM
(2) The minimum crite
P whatsoever
for promotion to a particular post."...
1 8
f
Conditions 0r,,,ae-4-4"erment. — On consideration 8 :
7.
ded for deferment, rif- i for promotion
: 3 in order of seniority,
a civil servant shall be
a
h criteria r 2
1 in rule 6;
S e as ,contained
the officer has not submitted
a r Part-ImandmPart-II
the officer es not meet the eligibility
2 5of his/her performance evaluation
q reporting
report (PER) form to his/her
aconsidersr athat service
2 0
officer;
the CSB, DSB or DPC
W o g y , record of the officer is incomplete in
any aspect; r further
the CSB, DSB or DPCPwants toa
r watch performance of the officer for any
n
reason to be recorded in writing:
u
a
provided that period ofJperformance to be watched under this clause shall not
exceed twelve months;
2 1
y ,
disciplinary or departmental proceedings are pending against a civil servant:
provided that
d aof the civil servantnotforbepromotion,
this clause shall applicable in cases, where on the date of

more e
s
consideration such proceedings are pending for

T
the u than a year and the delay has not been caused by any reason attributable to
officer;

Page 4 of 34
f the civil servant is for a period of noi less than one year on deputation to a foreign
government or international agency irrespective of whether it is located abroad or
within the country: [1]

Provided that this clause shall not be applicable to those civil servants who have
been appointed or nominated for deputation to international organizations against

PM
reserved and specified posts, as defined in the relevant rules and are representing
Government of Pakistan therein; and [']
1 8
8:
the civil servant is availing ex-Pakistan leave including extra ordinary leave or
r if 3 :
study leave as well as similar leave within Pakistan for a period of not less than one
year; a
h e ,1 r 2
S
the civil servants who have availed ex-Pakistan leave including extra-ordinary
r mm 25
leave or study leave as well as similar leave within Pakistan for a period of not less
a
q ra 20
than one year and have not earned one full year PER on return from such leave;
a , is pendinmainst any civil servant in
gor a reference
W
an inquiry, investigation, case
Anti-Corruption Establishment, o r y
r a Federal IwstiiitkOtt Agency, National
Accountability Bureau P or such u other organizatiog,„04,vylatever name called for:
Provided that this clauseJshall
n
a not be applieablkh,,tich cases, where on the date of
consideration of a1civil servant for p):& 12] the total period of pendency
comprising inquiry,2investigation, cake bc,,ference is more than three years and
the delay has not y ,been caused by an,y<e4son attributable to the officer;
d a
(i) e
the civil sservant has not subnged4A/her
Cfr.
annual declaration of assets forms for the
last u
(k) T fiveis any
there
years; or
other rea,song '41%corded in writing by the CSB, DSB orM DPC as the
case may be. >, Ovor",
P
8
e session. - A civil servant shall be:1
8. Conditions
i f 8 recommended for
supersession, if -
a r 2 :3 to a particular post or
he/she co meet the requisite
grade in an particular service,S
h er , 1
threshold
group or post;
for promotion

a r mhe/she m fails 2 5thrice for any reason to attend the

subject to the provisions of
mandatory training; oraq a 20
rule 22,
r
there is any otherW og shall
reasonrwhich r y,be recorded in writing by the CSB, DSB
or DPC as the case may P be. ua
a n
J
2 1
y ,
d a
e s
3[ I ] Inserted vide SRO
[2] Substituted vide
udated 13th October, 2020
TSRO dated 12' August, 2021
Page 5 of 34
Consideration of promotion in case seniority is sub-judice. — (1) A civil servant
whose seniority is sub-judice may be considered for promotion subject to final outcome of the
court case.
(2) The promotion if approved under sub-rule (1) shall be considered a temporary
promotion and the juniors so promoted on the basis of a sub-judice seniority shall be assigned
seniority as per final court orders and in case no vacancy remains available in the cadre, the junior
most shall be reverted to lower post or grade, as the case may be.

PM
Consideration of promotion of civil servants who were deferred/superseded. —
1 8
:
8 beceases
promotion again after the reason on the basis of whichrthe if deferment took:3place
A civil servant deferred, except under clause (d) of rule 7, shall considered for
to exist.
h a r 1 2
The civil servants falling in the category e
S m 5, in clauses (g) and (h) of rule 7
mentioned
shall be considered for promotion only on a r m
return to a cadre post2 and:Irrlijng at least one PER for
q
a gra , 2
full year before consideration for promotion. 0
The one full year PER W referred
r r y (2) eang'a
o in sub-rule report of twelve complete
P
months inclusive of period spent on mandatoryu a
training:
„.,

a n %
J has notvarheOPER of complete one year (twelve
'eeie

Provided that if an officer

months) and has earned only part PER1in that ca,letiaa&• year for reasons beyond his/her control,
then his/her special report, for the , 2period of defipitey, earned subsequently shall be taken into
account to complete the twelve a ymonths reqgileinenf for the purpose.
sd
<
In a caseewhere an officp‘04'eturned from deputation abroad or joined duty after
availing leave of oneuyear or mor645010 PER is due in the present grade, his/her overall PER
T
grading for the previous grade V14counted, for the purpose of quantification in the M present
grade: PAP P
Provided that o4y :144 ga j tes
shall be covered under this sub-rule wherein 1 8an officer after
f
such return from depeal,i(rObroad or leave has served within the cadre 8:for a period of one
complete year reckoned the
'the date the officer assumesi
r may 3
: return till the date of
duty after such
holding the meeting of the CSB, DSB or DPC, as h acase r be. 2
S
the
e ,1
Provided further that in such casesaarsatisfactory m special2 5 report of the officer in present
q but a m 0 shall not be quantified under any
a
basic pay scale shall invariably be required
r 2
the same
circumstances.
W rog ry,
P uafor promotion under rule 8 shall be eligible for
PIA civil servant when superseded
reconsideration only after he earns one more n
J a PER for one full year.
Ell Illustration I.- 1
If an officer 'A' is considered by the2Selection Board in January, 2019 when his PER for the year
y , the Selection Board and superseded, he shall be reconsidered
after earning PER for one fulld ayear 2018.
2018 is neither due nor placed before

e s
Tu
[] substituted vide SRO dated 12t h November, 2024
Page 6 of 34
MIllustration
If an officer `13' is considered by the Selection Board in May, 2019 when his PER for the year
2018 was due and placed before the Selection Board and superseded, he shall be reconsidered after
earning PER for one full year 2019.

11. Consideration for promotion of civil servants who are on deputation abroad. - (1)

PM
Promotion of a civil servant on deputation to an international agency or foreign government abroad
or within the country for a period not less than one year shall only be considered after the officer
1 8
resumes duty on his/her cadre post.
f 8 :
(2) i
Before consideration for promotionr a civil servant upon :3(3) his/her return from
deputation shall be required to earn PER for perioda r 2
relation to period of deputation as mentioned in
h mentioned
e in
1
column
Scolumnm(2) of 5that, Table, namely:-
of the table below in

r
a TABLE m 02
S. No.
q a
a gr , 2 Minimum period of PER
Period of deputation
W(2) ro ry
(1)
P ua Three. ..,COM ,
One year
Between one to threeayears
n .„ 4tArl
., onths

J S ic,944te months
Above three years
2 1 (M04, domplete months

111 Provided that the a y, of mandatory trOiti, hall not be accounted for the purpose for
period
calculation of mandatory
s d periods of three m(540,, gix months and one year on return from
deputation abroad, and
case be quantified. u
e the Special Report pefheidUrrent year obtained in such cases shall in no
T M
(3) In case the period of depufkbijss than one year, the civil servant shall be P considered
for promotion but the officer shairc't a ize his/her promotion on return from such
: 18 a deputation on
a cadre post.
r i f 3 8
a 2 : for deputation to
[2] (4) Civil Rrvaills7who have been appointed
international organizationVgainst reserved andh
r or nominated
ebeposts, as1defined in relevant rules, and
are representing Government of Pakistan rtherein S specified
m
shall 5 ,
considered for promotion subject to
fulfillment of eligibility criteria.
q a am 0 2
r who
aof civil servants
g , 2are on leave.- (1) A civil servant having
12. Consideration for promotionW rowithin Pakistan r y including extra ordinary leave or study leave
availed or availing ex-Pakistan leave or leave
shall be considered for promotion by the P CSB or u a
concerned DSB or DPC, provided such leave is less than
one year. However, on approval of recommendation
a n of promotion by the appointing authority, the
promotion shall be actualized on return from J leave.
(2) 2
A civil servant having1availed or availing ex-Pakistan leave or leave within Pakistan
including extra ordinary leave or, study leave for a period of not less than one year shall be required
to earn a PER for one full year a y after the officer joins back:
s d
u e
5 [I] Inserted vide T
SRO dated 12th November, 2024
[2] Inserted vide
SRO dated 13th October, 2020

Page 7 of 34
Provided, that the training period and the training evaluation report (TER) shall also be included
for the purpose of computation of twelve complete months period and evaluation.

Provided further, that one full year shall start from the date the officer joins back.

Provided further that civil servants availing scholarships after a competitive process and
through Technical Assistance Program shall only be required to produce the evidence of successful
completion of the course and the provision of sub-rule (2) of rule 12 shall not apply to such cases.

PM
Reservation of vacancies. - In case of deferment of seniors, particularly in small cadres,
8
the CSB, DSB or the DPC may, as it may deem fit, recommend to reserve a vacancy or vacancies
1
for future promotions in the cadre for reasons to be recorded in writing.
8:
r if 3: shall be selection posts,
Promotion to various posts. - (1) The postsa 2
h e ,1
in BPS-19r to BPS-21
while the posts in BPS-18 shall be non-selection S posts.
r mm 25
a a of the20csB'
For selection posts, PERsqand TERs shall be given clriNtportance as prescribed
a judgmentr Q,43 shall also be taken into
W rog ry,
under these rules. Dossier and collective
account.
P uapogs,s,11a 43e on seniority-cum-fitness, based
V*1

Promotion from BPS-17 to BPS-18

a n ex maati)3, successful completion of training
'*4

on PERs score, passing of the departmental J

1
courses, as the case may be, if so prescribed.
2
Specialist cadres. - (1) y ,
The conditiow9 ndatory training as contained in clause (b) of
d
sub rule (1) of rule 6 shall notabe strictly api'.alMe to civil servants belonging to specialist cadres
e
such as doctors, engineers,s teachers,ANgors, research scientists and incumbents of purely
T u
technical posts, for promotion wiihijcitheir own lines of specialization under their respective
service rules.
(2) In case of int rept,* of this rule and to declare any particular post P M
or cadre as
"specialist cadre" for the u
1 8 Division
exemption of mandatory training, the Establishment
shall examine such cas, 'dtCide the same as deemed appropriate.
8 :
,
ttf,
ir f :3 minimum threshold of
Efficiency index for promotion, deferment and a
h einr column
supersession.-2
1 (2) of the Table below shall
The
marks for promotion to various basic pay scalesS mentioned
be as mentioned in column (3) of that Table, rnamely:- m 5 ,
a m 2
aq TABLE r a 20
Basic PayW
g y,
Scale ro Aggregate
S. No.
P a r marks of efficiency index
(1) (2)
n u (3)

Ja
I. BS-18 60
2. BS-19 65
BS-20 1
3.
4. , 2 70

a y
BS-21 75

s d
e
Tu
Page 8 of 34
Panel of officers per vacancy. — (1) A panel consisting of a minimum of two officers per
vacancy shall be submitted for consideration of the CSB, DSB or DPC depending on availability
of the eligible officers in the cadre.

(2) The panel of officers under sub-rule (1) shall be in addition to cases of officers
superseded in previous meetings of the CSB, DSB or DPC.
PM
Quantification of PERs, training evaluation reports and CSB, DSB and DPC
1 8
8:
r if
evaluation. - (1) For the purpose of consideration by the CSB, DSB and DPC, the PERs shall be
quantified in accordance with the formula as set out in Schedule 111. 3 :
a
h e the PERsr 2
1 shall have the weightage of
For the purposes of promotionS to BPS-18,
r mm 25 ,
hundred percent.
a
aq grtoathe ,posts
For the purposes of promotion 20in BPS-19, BPS-20 and BPS-21, the
following quantification method shall W berfollowed
o rnamely:-y
a
P u BPS or the.,I,? r ,e-ti years whichever is more
PERs in respect of two preceding
shall be quantified. If the a
n
service of an ofc.er‘bREdsent and previous BPS is less
Jdeficiency sla1it1:6Zirkt by taking into account the PERs
than fifteen years then the
1
of next lower BPS,2which shall be brftelcettoT'vvith the PERs of preceding BPS.
Quantification of, PERs relating to pfesenWnd previous BPS will have a ratio of
60%:40%; a
y
s dmentioned in co,Ifitl..5g) of the table below shall be allocated for
u e of PERs, ,t4144.0aluation report and CSB and DSB evaluation as
the marks
quantification
T
PM
mentioned in columi(2):60?Table namely:-
TABLE
S. No. Factor : 18 Marks
r if 3 8
./,v.,.. .
a
(2)
2 : (3)
h
Quantification of PERs
e r (TERs)
1 40%
..., Training EvaluationS m DSB 5,
Evaluationrby CSB and
Reports 30%

a m 2 30%

a gra , 20
Total q 100%
the objective assessment W r o
form
r y
as set out in Schedule-IV to these rules shall be
placed before the CSBPand DSBaalong with panel proforma of every officer for
objective evaluation. The CSBuand DSB shall assess each officer on the panel on
the basis of parametersa
n
J and attributes as given in the respective objective
1
assessment form for promotion;
the CSB or DSB,2as the case may be, shall apply its collective judgment to
determine the y
,
fitness for promotion to selection posts as per parameters given in
d
the objective aassessment form and shall award marks to an officer and place him
e s A, B or C in accordance with the classification given in the following
in category

Tu namely:-
Table,

Page 9 of 34
TABLE
Category Marks
(1) (2)
A 21 to 30
11 to 20
01 to 10
in such cases whereby a civil servant [i] belonging to a specialist cadre was not
(e)
PM
required to undergo mandatory training, weightage of PERs shall be 50% and
marks out of 50% shall be awarded by the CSB and DSB; [2]
8
:1
in case, a civil servant has been appointed in the cadre in the present scale, his/her
8
(f)
r if
PERs of the present scale shall be given the total weightage assigned to the PERs
3 :
in the Table under clause (b) [3] ; and a
h being r 2
1 compile the objective
S
] the CSB or DSB may, in respect of officers e considered,
,
(g) [3
assessment form in a tabulatedrform which
a m may25conta. arameters and attributes
as set out in Schedule IV inqterms of a m
clauses 0 (c) andd
r 2
a g , , gpti f cadres, every civil servant
19. Trainings. - Except W
civil
ro belonging
servants
r y to
shall successfully undergo the mandatoryPtrainings
u a lY (3) of the table below for
mentio_nklbkofumn
promotion to next higher BPS as mentioned innthat T
JaTABU, .%
2 1 AP?

For promotion fromy,

Name of course

d a (3)
(2)
e s
u
BPS-18 to BPS-19
T
,Mit-Gareer Management Course (MCMC)
- ior Management Course (SMC)
BPS-19 to BPS-20
ational Management Course (NMC)/ National PMSecurit
18
4
7 )
3. BPS- to BPS-2 and War Course (NSWC) at NDU
f thirty marks shall :
8be allocated to the last
Trainingl4uati011 reports. — A a
r i
total : 3
two training evaluation reports (18 marks @ 60%hfor the e r in1the2 present scale and 12 marks
training
@ 40% in the previous scale). In case of promotion r S m to BPS-19, 5 ,there is only one training, hence
calculation shall be made out of 30 marks.aEvaluation
q m of reports0 2 from the training institutions shall
be worked out as set out in Schedule-V. a gr , 2 a
W ro ry Subject to provisions of clause (b) of rule
Exemption from mandatory P a
training.
u -

anmandatory training.
8, an officer who is likely to retire within two years from service on attaining the age of
superannuation shall be exempted fromJthe

2 1
y ,
d a
e s 25th January, 2020
Inserted vide SRO dated
6
[11

T u with ";" and the word "and" vide SRO dated 25th August, 2022
Full stop substituted
Inserted vide SRO dated 25th August, 2022
Page 10 of 34
Declining to proceed on mandatory training. - (1) The provincial governments or
as the case may be, the ministries, divisions and departments concerned may make a request for
deferment from training of a civil servant only once.
(2) Any relaxation of sub-rule (1) shall require specific approval of the Prime Minister.

PM
Communication of reasons of deferment and supersession. - The civil servants
deferred or superseded shall, immediately after the recommendations of the CSB, DSB and DPC
1 8
have been approved by the respective appointing authority, invariably be informed about the
reasons of their deferments and supersessions.
8:
r if 3
: While forwarding
a
Responsibilities of the Departmental
r 2
Representative.-
h theeadministrative
1 Ministries, Divisions
S
proposals for consideration of CSB, DSB and DPC
and Departments shall follow the guidelinesrset out inm 5 ,
Schedule-VI.
a
q ramincluding 2
0 promotion policy, issued by the
Repeal. - The policyainstructions 2
, policy instructN related to promotion of
g all other
Establishment Division from time W o
to time and
r y
r andaBPS-21, in so faNspecNsistent to these rules, are
P
civil servants in BPS-18, BPS-19, BPS-20
u
hereby repealed.
a n "
J
[F. No. 1/1/2018-CP-II]
2 1
y, DR. ALI RAZA,
Section Officer (CP-II/Policy),
d a Establishment Division, Islamabad
e s
T u
PM
: 18
r if 3 8
a 2 :
h e ,1 r
S
r mm 25
a
aq gra , 20
W ro ry
P ua
a n
J
2 1
y,
d a
e s
T u
Page 1 1 of 34
SCHEDULE-I
[See rule 4(2)]
Guidelines for CSB/DSB/DPC
While considering cases of officers on the panel, the CSB, DSB and DPC concerned shall adhere
to the following guidelines, namely:—
performance evaluation reports shall be given due importance but shall not be the
sole criterion for promotion to selection posts;

PM
a civil servant shall only be promoted within his/her own group, service or cadre,
8
as the case may be, against the vacancies allocated thereof. Those posted out of
:1
their group, service or cadre shall be considered for promotion on their turn but if
8
r if
selected, the actual promotion shall take place only when they rejoin their parent
3 :
group, service or cadre.
a r
h be considered 2
S
111a civil servant superseded shall not e , 1for promotion unless he earns
PERs as specified in sub-rule r(5) of rulem 10. 5 i
Posts carrying basic pay q
a m 2
0 super,ik posts. Supervision can
a scale 19r aare generally
2
W
be effective only if the supervisor
o g has y , the reteval44rience. These officers are
also required to make contribution
a r to policyMyit at the lowest rung of the
PrFor promotio
policy-making hierarchy.
n u fo,,,110s8•Tosts, therefore, a civil servant

relevance of experience, J
a
must fulfill qualifying service, eligili \tlir' eshold, qualifications, training,
quality anO,utptit I work and integrity.
Posts carrying basic2
1 .r .
pay scale 29,4v facile management posts. Field offices are
generally headed y,by the offi9e,reitthis scale. It is, therefore, essential that in
addition to thearelevance offtOrcence these officers must also have a sufficient
s dwidth of expeaaN gO that:
u e
variety and ,
(i) Tthey acquire kbc'' xyview of the functions performed by these organizations
within the Widtr6t ramework of government's overall objectives/
to ensurs: 93 P M activities
and effective management at the field level; and
n-,, -**
(ii) th 6an/.:tond pragmatism to policy formulation in:assignments 18 at the
Setdiad. Variety of experience iwould
r f include
3 8
experience in the field,
N
corpdtlons,
t attached departments, a different 2 :
Ministries/Divisions and in our
Missions abroad. h r
e , 1
S m 2posts,
r management 5 a civil servant must fulfill
For promotion to middle
a m 0 qualifications, relevance of
qualifying service,
experience, quality aqandeligibility
g r a ofthreshold,
output , 2
work and integrity, variety of experience
and training. W o
r ar y
P udue consideration to the nature of duties, duration
Selection Board should give
a n
and location of posts previously held by the officer. Depending on the post to
J
be filled, an officer possessing well rounded experience should normally be
2 1 if he/she has served with distinction in unattractive
preferred particularly
areas. While ,some exposure to a corporation, autonomous body or an ex-cadre
assignment a ymay be considered a positive feature, this would not be so where
s d has stayed away from his/her parent cadre for too long.
an officer
u e
T
[1] inserted vide SRO dated 12th November, 2024
Page 12 of 34
0 Posts carrying basic pay scale 21 fall in senior management involving important
policy-making or extensive administrative jurisdictions. In addition to the
circulation value and variety of experience the incumbents must possess proven
analytical competence, breadth of vision, emotional maturity and such other
qualities as determine the potential for successfully holding posts in top
management. This potential cannot be judged by mathematical formula. The
M
Selection Board will have to apply its collective judgment to determine the same.
P
For promotion to senior management posts, a civil servant must8fulfill qualifying
: 1 quality and
service, eligibility threshold, qualifications, relevance of experience,

r f
output of work and integrity, variety ofiexperience,
3
training8and Top Management
:
hamay beercalled,upon
12to hold independent charge
Potential.
Since officers promoted to this Slevel
r a major
of a Ministry/Division or to head
a mcorporation,
2 5 the Board should satisfy itself
m
q a 20 to assume such top management
about the officer's maturity, balance and ability
positions even at shortanotice. r
W rog ry,
P ua
a n
J
2 1
y ,
d a
e s
T u
PM
: 18
r if 3 8
a r 12 :
S h e ,
a r mm 25
aq gra , 20
W ro ry
P ua
a n
J
2 1
y ,
d a
e s
T u
Page 13 of 34
SeHEDULE-II
[See rule 6(1)(a)]

MINIMUM LENGTH OF SERVICE FOR ELIGIBILITY FOR PROMOTION TO POSTS

IN VARIOUS BPS

In pursuance of rule 8-A of the Civil Servants (Appointment, Promotion and Transfer)
P M
Rules, 1973 and in supersession of the instructions laid down in the Establishment
1 8 Division's
f
0.M.No.1/9/80 R.II(A), dated the 12th January, 1981, the President is pleased 8 : to decide that the
i pay scales shall
rbasic :3 be as follows:-
minimum length of service for promotion to various
h a r 1 2
-For BPS 18 Sin BS m
5 years in BS 17 e ,
r 5
- For BPS 19
- For BPS 20 q
17
a aBS
12 years
years in m17 and02above
17 and above

-For BPS 21 a22 yearsgrin BS 17, 2and above

- For BPS 22 W 25 ryears
o in BSry17 & above and ' ears in BS 21
P ua
Provided that:-
a n
J of a person
(i)
2 1
Where initial appointment a person in government service,
e length of service specified in this
y
Office Memorandum, shall be reduced e following periods;
takes place in a post in BPS 18, 19%9r

d a
s
First appointment
e in Reduced by

Tu
BPS-18 5 years
BPS-19 12 years
BPS-20 17 years
PM
ent of a person already in government1 8 takes place,
Where initiai am)
f 8 : service
on recomme ''aiitty8 of the Federal Public
i Service Commission,
r in this Office 3 in a post in BPS
: Memorandum shall be
ina
18, 19 e2 of service specified
periods specified h provisor(i); 2
reducedli,
S e ,1
Where first appointment ofaarperson other m than25a person covered by proviso (ii) was
q inrBPS a m 16 or 0
a
made to government service
and one fourth in BPS 15 and gfor below 2 below, one-half of the service in BPS 16
, may ofbepromotion
counted as service in BPS 17 for
computing lengthW o y
Pr uar
of service the purpose only.

a n
J
2 1
y ,
d a
e s
T u
Page 14 of 34
SCHEDULE-III
[See rule 18(1)]

QUANTIFYING THE PERFORMANCE EVALUATION REPORTS

1. In accordance with clause (a) of sub-rule 3 of rule 18 of Civil Servants Promotion

PM
(BPS-18 to BPS-21) Rules, 2019, Performance Evaluation Reports (PERs) of an officer will be
considered for promotion to posts carrying basic pay scales 18 to 21 or equivalent.
1 8
8 : marks:
ir f
2. (a) The overall gradings in the PERs are allocated the following

a Marksr 2 :3
Outstanding Sh 10 e
Overall Grading
, 1
Very Good r m 5
7 02
8
Good q a m
a gra 5, 2
Average
W Average
Below
r o ry1
P uaaPER is ambig
If the overall gradingnin placed between 'Good'
and 'Average', the a
J PER will be retvrecl„tcR.OIC.O for clarification.
:

1
2 in anyofPER,OeINfitification
In case the assessment the coftiIiiigifing officer differs from that of the
reporting,officer will be based on the overall
gradingyrecorded by the cottfit4signing officer.
d a where there is a 'lid countersigning officer, the quantification
e
Ins case

T u will be based on the

officer.
grading recorded by the second countersigning

Where two
M
performance evaluation reports werePinitiated in a
calendar "ItZtiZe‘ marks for that year shall be quantified8 as the sum of the
weightenkdarges of these PERs. : 1
f
,berS4'oofficer, appointed toria higher post on
8
a :3acting charge basis, is
torthat post,2the PERs earned during his
hwill be eadded to, the
"6-o,gicrded for regular promotion
ac( charge appointment S 1 PERs earned in the lower
a r mmarks.
post for calculating average m 25
The marks for PERs shall be a
q a 20for each grade/level of posts carrying
computedrseparately
og rscore y, will be worked out as follows:
3.
W raggregate
the same basic pay scale and a weighted
P a
For each calendar year earningu02 or more PERs vide para 2 (e), part reports in a
a n on the basis of weightage average proportionately,
calendar year will be quantified
instead of their arithmeticJ mean/average, to determine the yearly score of PERs.
1
2 scores in a Basic Pay Scale/Grade, the average of all the yearly
y ,
To calculate the PER
scores will be taken.
a
Weightagedwill be applied to the PER score and training score for computing the
e
aggregate
sscore, as per clauses (a), (b) & (e) of sub-rule 3 of rule 18 and as per rule
20. u
T
The following addition/deductions shall be made in the total marks worked out:
Page 15 of 34
A. Additions
Officers who serve as members of the faculty in the government training
institutions for a minimum of one year in continuity, shall be awarded extra points
(maximum upto five points) towards their "blood count" for the purpose of
promotion as per the following criteria:-

National Management College National

Management Wing (NMW)(NMC) PM
1 8
3 Marks (a) to (d)
Executive Development Institute
8:
National Institute of Public Policy
r if 3:
National Defence University
National Management
a
h e ,1
College r
Senior 2
S
r mm 25
Management Wing (SMW) (SMC)
2 Marks for (e) to (0
a
aq gra , 20
0 Or any other place where Senior Management
Course is conducted.
g) W ro ry
NIMs, Civil Service Academy and all ottgt,,,,, ,
P ua
Government Training Institutions in0 i 1 Mark for (g)
n
those meant for Specialized training
a
The officers whoJhad served in oehinént training institution, including
those meant2for1 specialized trinlug, ligny particular cadre for a period of 2
, before 02-01-,2110,6, would continue to get 2 additional marks
years orymore
as perapolicy in force at thAt4me.
ee

s d
u eThe officers who, are"tai on or after 02-01-2006 in the institutions, would
T get additional nikrst:411 The completion of one year in terms of modified
M but
policy. Simi00:40, Officers who were serving in training institutions
P
had not compTeteni years on 02-01-2006 would not get 2 additional marks,
1 8 the modified
but get 3 "o "' mark, as the case may be, in accordance
8 : with
polic
r if 3
:five points) to the "blood
(iii) ddition of extra pointsa r
hserves eas a member
(maximum 2
1 of faculty in government
upto
cou t" of an officer who S ,
min the25above Table, shall be awarded only
ras described
a
training institutions,
q grade m 0 case of the officer comes up for
a i.e. 2when
a
once in the existing r
g yto,the next higher grade. Once the officer has
W
consideration
been promotedP r o
for promotion
to highera
r
grade, no addition of extra points shall be made
subsequently, until he n userves afresh in next higher grade as a member of
J
faculty in governmenta training institutions for a period specified as
aforesaid. 1
, 2
a y
s d
u e
T
[1] inserted vide SRO dated 31st July, 2024
Page 16 of 34
111 Illustration I.- An officer in BS-18 who served as a member of faculty in government
training institutions shall be awarded additional points (maximum upto five points) in his
total quantification whenever his case comes up for consideration for promotion to BPS-
19.

11) Illustration II.- The officer to whom additional points have already been awarded
PM
8
under Illustration I shall not be entitled for subsequent award of additional points at the
1
:
time of consideration of his case for promotion to BPS-20 unless he serves afresh in BPS-
8
r if
19 as a member of faculty in government training institutions for a period specified as
3 :
aforesaid.
a
h Deductions: r 2
S e ,1
a r mm 25
B.
For each major
a q a
penalty imposed
r 2 0 under the Govt. 5 Marks

og imposed y, under
Servants (Efficiency and Discipline) Rules, 1973
For eachW minorrpenalty r -di pvt. 3 Marks
P and
Servants (Efficiency
u aDiscipline) Rules„4 ,-,
- ,, •
For adverse remarks n deductions b A tar such 1 Mark per PER
a duly con%y.q.,; tolhe officer containing
remarks only asJwere
concerned 1 and were notreN544 ,,, . ged on his adverse remarks
, 2
representation, or the
,,,
officetilidlap erepresent
a y •
s d
The deduction of marks due to p Or adverse remarks shall be done only once

u eOncean the
i.e. when officer's case coTeNfdr consideration for promotion to the next higher
T subsequently.
grade.
made
officer has9beepi'omoted to the higher grade no deduction shall be
r
.441/44 M
P
Example No. 1
: 18awarded a minor
An officer is be nsidered for promotion to BPS 19. He was
penaltyii,a,Btp, eduction of 3 marks shall
r i f be made from:3his 8 total quantification
whenev4s eage comes for promotion
h acase) r
to BPS 19. Till such
1 2 time thatshall
he is promoted
to the nextVde (i.e. BPS 19 in this
S e
his
,
overall quantification worked out
with deduction of 3 marks. r
a m 25
q ra 20 m
Example No. 2
The same officerW
a , for promotion to BPS-20. He was
g considered
is now o
awarded minor penalty in BPS ar being
r y
P u
18 and was subsequently promoted to BPS-19.
n
While calculating his quantification for promotion to BPS-19, deduction of 3 marks
a
J
was made from his total quantification. However, now that the officer has been
1
promoted to BPS 19 and is being considered for promotion to BPS-20 no deduction
shall be made from2his total quantification.
y ,
d a
e s
9
Tu
[1 ]inserted vide SRO dated 31" July, 2024

Page 17 of 34
Exemption from Training

Subject to clause (e) of sub-rule (3) of rule 18, if an officer is exempted from one or both
trainings on the basis of either belonging to a specialist cadre or on attaining a certain age
as given in rule 21 of these rules, his training score for the respective training or trainings
shall be placed at the disposal of the CSB or the DSB, as the case may be.; and
PM
1 8
Omitted
8:
r if : 3
Endorsement of Quantification Score a r
h e quantification 2
1 of the PERs, following
To maintaining 100% accuracy in the S
r mm 25
process of ,
process shall be adopted: a
q ra 20
a gbe signed, by the official.:1-;Ognated
Wby a responsible
the quantification sheets shall
o r y to do so, besides

Pr ua
its countersignature supervisingd:?f NA

a n identified d&t,,,,
that any incorrect quantification course of inspection or re-
J
verification shall be treated as an act of,inAgency and misconduct punishable
under the Efficiency1and Discipline R4s,%e es liability under the criminal law.
, 2
a y
s d
u e
T
PM
: 18
r if 3 8
a r 12 :
S h e ,
a r m 25 m
aq gra , 20
W ro ry
P ua
a n
J
2 1
y ,
d a
e s
io ri,
T u
L j Inserted vide SRO dated 25th January, 2020
[2] The Heading "Single Training" and the provision 'thereunder Omitted vide SRO dated 25' January, 2020

Page 18 of 34
Schedule-IV
[See rule 18(3)(c)]
CONFIDENTIAL
GOVERNMENT OF PAKISTAN
MINISTRY/DIVISION

fl OBJECTIVE ASSESSMENT FORM TO BE SIGNED BY ALL MEMBERS INCLUDING

M THE
CHAIRMAN AND THE SECRETARY OF CSB OR DSB AFTER THEIR ASSESSMENT
P
Officer's Name: Seniority No: 18 :
Group/Service/Cadre:
i f
Present Scale: 8
Sr. Parameters/Attributes r
a 2 :3 Marks
Total Marks
No
h e r 1 Assigned

Output and quality of work

S
r m 25 m , 30

I.
q a
Proficiency/productivity/objectivity/effectiveness
a 0 3
Dossier and documentary evidence a gr , 2
W ro ryGovernment gastille, 3
Variety and Relevance of Experience

P ua Postings
Secretariat/Field postings: Federal/Provincial
Leadership/Routine Postings; Deputation/Foreign
Professional Expertise
Organization/methodical/reliabilityJunder an pressure/ Icno,wAlgeable/level
,
headedness. 1
2 TERs
. C , ',4 3

Personality Profile y,
Based on dossier and career profile,

(As known to theaBoard Members girrly on the basis of

.a%

d
s Behavior
dossier/documentary evidence)
3

e
Observation u
Conduct, Discipline,
T by RO/CO during thel'arOtNears OR as known to the Board 3 M
Members primarily on the basisAcke'r/documentary evidence
Leadership P
•,,„ e,, ,N%
Functional ability/confidendt/ ecMon-making; based on dossier, TERS,
..,.,,r • •.-0 1 8
3
PERs :
Estimated Potential g *die/ Higher Management
, Management Skills,aAbilityrif to take decisions,
: 38
Based on PERs
Strategic Thinkingilseadership Qualities,h Drive for r Results1 2 and 3
Accomplishments in BPS-19 and 20Sin policy formulation
e , and
implementation. r
a am 02 m 5
q 2
athe basisgrof PERs/TERs/Opinion
Integrity/ General Reputation/Perception
Professional Ethics/Conduct; On
Wdossier/documentary
o y , of the 3
Board primarily based on the
Commitment to Public Service;P
r ar evidence.

Devotion to duty/drive/motivation based on

n uPERs, Career Profile, Dossier 3
Teamwork;
Communication/motivation/interpersonal Ja relations based on Career 3
profile, PERs, TERs
2 1
y, TORAL MARKS

d a Overall Category
e s
Tu
11 11 substituted vide SRO dated 5th August, 2022
Page 19 of 34
[I] Notes.-

The form shall be circulated amongst all members of the Board. While considering the case of
an officer for promotion to higher pay scale, after deliberation based on record placed before it, all
the members shall apply their collective judgment as provided in clause (d) of sub-rule (3) of rule

PM
18 and award marks collectively against each attribute given in the objective assessment form and
afterwards append their signatures at appropriate place given at the end of objective assessment
form.
1 8
8 :
if making collective
In case of any disagreement amongst the membersrwhile
: 3 judgment in respect

h a member
of any attribute of objective assessment form, each may 2
rindividually.
1 separately give his/her own
S
assessment and may sign the objective assessment forme , In such a case, the final
marks shall be calculated after taking average
a m
r ofmthe whole 2 5marks given by all the members,
namely:—
a q ra 20
+M2+ og
WTotal y ,
Average= MI Mn
r
r ofamembers of thelBoactN,
Pnumber
(Marks given by all members Of41b?arcl)

n u r

Ja rIA e,

2 1 Al, N1
' 4
'

y,
d a
e s
Tu
PM
1 8
8 :
ir f :3
h a r 1 2
S m 5, e
r
a am 02
q
a gr , 2
W ro ry
P ua
a n
J
2 1
y,
d a
e s
T u
12 111 substituted vide SRO dated 5th August, 2022

Page 20 of 34
SCHEDULE-V
[See rule 20]
Evaluation of reports from the training institutions shall be worked out as under:
(a) it shall be on the basis of grade percentage already awarded by the National School
of Public Policy (National Management College and Senior Management Wing)

PM
and its allied training institutions and NS&W Course at NDU as provided in their
reports;
1 8
(b)
8:
in respect of reports of former Pakistan Administrative Staff College and former

r if
NIPAs where no such percentage has been awarded, points shall be worked out on
3 :
a
h e ,1
institutions as reflected in Table A below: r 2
the basis of weighted average of the percentage range of grades followed by these

S
r Amm 25
a
TABLE
q ra Weighted 0 Points of Points of NIPAs
a , 2
S.No. Category
W rRange og ryAverage PASC@
@ 40%=12
(2)
a
P (3) u .(4) , ?•,.., (' '1' 60%=18
(1)
1. A Outstanding 91 a n (6)

2. B Very Good J80toto100%

90%
95.0%i.19
k5
)4(1-9Ze- i,' 15.3
11.46

3. C Good 1
2 50 to 65% V,1573'00%0 10.26
66 to 79% 72,, 5%';'''
, 13.05
10.20
8.70
4. D Average ,
y 35 to 495:200% , c. 6.84
5. E Below Average
d a 7.56 5.04
(c)
e s National Defe.Opp7a4Versity sha I be computed according to the
grades from

Tu inaverage
weighted
reflected
basedv,c,Shegrading key for the range provided by the NDU as
Table B be1ovit7 M
P
Table B
1 8
8:
ir f
S. No. Category Range Weighted Points @ 60% =

a
Average : 3 18
(1) 4',,se (-W h (3) r
1 2
(4) (5)
e
A ''Outstanding
Very Good ar m 25,88.00%
S 76-100% 15.84
B-Plus
m
66-75.99%
q ra61-65.99% 0 63.50%
71.00% 12.78
B-High
B-Average
Good
Average a ,
g 51-55.99% 2
56-60.99% 58.50%
11.42
10.52
B-Low BelowWAverager o r y 53.50% 9.62
P a
Below Averagenu 40-45.99%
B-Minus Below Average 46-50.99% 48.50% 8.72
C 43.00% 7.74
F
J
Below Average a 35-39.99% 37.50% 6.74

2
(d) subsequent to introduction
1 of rationalized grading system by NDU with that of NMC
grades with effect from ,
y the National Security and War Course (NSWC) 2012-13, the
rationalized result a
s dreports (TERs) in respect of the officers who undergo NSWC at NDU,
(%age) awarded by the NDU shall be taken for quantification of the

u
provided that ethe previous system of quantifying the TERs on the basis of weighted
training evaluation

average Tgrading as tabulated in clause(c) shall continue in respect of such officers who
attend mandatory training at NDU prior to NSWC 2012-13.
Page 21 of 34
SCHEDULE-VI
[See rule 24]

Guidelines for Ministries, Divisions, Departments and Responsibilities of Departmental

Representative

PM
The Administrative Ministries, Divisions and Departments shall submit their cases of
8
promotion for placing before CSB, DSB or DPC on following prescribed forms specimen
of which are given at annexures:-
8:1
Proposal form (CP-I) r if
Annex-I 3 :
Panel form (CP-II) a
h e ,1
Annex-II r 2
Synopsis form (CP-III) S
r mm 25 Annex-III
Seniority form (CP-IV)
a Annex-IV

aq gra , 20
Quantification form (CP-V) Annex-V

W Divisions
The Administrative Ministries, r o rand y Departments s(a1kensure that documents
P uareaprepared with dtmPit,ate so that the information
related to the proposals for promotion
submitted to the CSB, DSB and DPC
a n is complete andtacalAit all respects and shall also
ensure that: J
2 1
Proposal form is signed by the Secrecectlitional Secretary incharge of the
Division. ,
y rules are fumstiecr.
d a
Complete recruitment
s
ICP Charts/PER dossiers ar.goOp,Ibte.
,
e in the dossier and,-'414mns haveExplanation about the missing reports is
T u
available been accurately filled in the synopsis
form.
P M
Full particulars of
18
dare furnished in the seniority list which is final after
circulation, un-dis
tr.
, complete and duly authenticated.
:
8 form is enclosed in
f and 'quantification
QuantificatipiNta R gradings is correct
r i : 3
respect4„e'
eldrorficer on the panel..
h a r 12
S me 5,
Number of1,4ar vacancies is indicated.
r
aofficeronam
Training status of the officers the panel 2 is indicated and training reports are
q
a gr , 2
enclosed in respect of each on the 0
panel.
W rwho
The departmental representatives attendythe meetings of the CSB, DSB and DPC shall
owhether r or not any departmental proceedings or
apprise the CSB, DSB and DPC P a
u etc. are pending against the government servants
investigations/trial by NAB, FIA, ACE
whose cases are being considered a
n
by the CSB, DSB and DPC.
Any benefit derived by any1
J
person in pursuance of a judgment, conviction or sentence
passed under section 31A , 2
of the National Accountability Ordinance, 1999 declared by the
Supreme Court as voidyab-initio, shall not hold the field.
d a
e
While forwarding s proposals for consideration of CSB, DSB and DPC the administrative
Ministries, u
T Divisions
certificates, namely:-
and Departments shall provide the following additional details and

Page 22 of 34
details of penalties, if any, aWarded to the officers on the panel during the entire•
career (BPS-17 and above);
details of punishments under any criminal laws including National
Accountability Ordinance, 1999, if any, awarded to the officers on the panel during
the entire career (BPS-17 and above);

PM
certificate to the effect that none of the officers on the panel derived any benefit in
pursuance of National Reconciliation Ordinance, 2007 (NRO) in the entire career
1 8
:
(BPS-17 and above) within the meaning of the Supreme Court of Pakistan judgment
8
dated 16-12-2009 on NRO; and
r if : 3
a
h e ,1 r 2
certificate to the effect that no punishment has been awarded to any of the officers
on the panel under any criminal law including National Accountability Ordinance,
S
r mm 25
1999 in the entire career (BPS-17 and above).
a
aq gra , 20
W ro ry
P ua
a n
J
2 1
,
d ay
s
T ue
PM
1 8
8:
r if : 3
a
h e ,1 r 2
S
r mm 25
a
aq gra , 20
W ro ry
P ua
a n
J
2 1
,
d ay
s
T ue
Page 23 of 34
Annex-I
PROPOSAL FORM
Ministry/Division/Department
1. Name of the post(s) to be filled in by promotion
Basic Pay Scale and the Occupational Group/ Ex-

PMTransfer
cadre
2. Total sanctioned strength of the cadre Direct Promotion
Percentage of share
1 8
8:
r if
Number of posts allocated to each category
:
Present occupancy position List of officers to be 3
attached a
h e ,1 r 2
S
r mm 25
Number of vacant post(s) in each category
a
Whether any roster is being maintained for
aq gra , 20
allocation to each category? If so, copy to be
enclosed
W ro ry
P ua
(0 How the post(s) under promotion quota fell vacant 4t,

papers be enclosed a n
and since when? In case of more details separate,„

J .."

2 1
(g) Whether to be promoted on regular basis ripe"'
limited period due to deputation/long
,
ay
3. Recruitment Rules framed or not. If so, cinly ta',
attached
s d r,
ue
In the absence of Recruitment Rtr1e•49elher the
method of recruitment t ' 41:s. ed by the
T gpON
' . be attached

PM
Establishment Divisionjf so,Nop, 'to
Person(s) eligible for ôii against vacant
post(s) .,._
1 8
Prescribed len c,ervice/experience for
8:
promotion r if : 3
Prescribed v(Wlillation, if any a
h e ,1 r 2
S
(0 Mandatory Traieing/ Course, if any
r mm 25
a
(g) Minimum required qualification
4.
aq gra , 20
Seniority list(s) duly verified to be attached
5.
W ro ry
Panel of eligible officer(s) duly signed by a

P ua
responsible officer to be prepared on the
prescribed form
6. Number of PERs/ICP Charts a n
7. J
Certificate that the officers included in the panel
2 1
are eligible in all respect and possess the required
,
ay
length of service required for promotion
8. Certificate that no disciplinary action under Govt.
s d
Servants (E&D) Rules 1973, proceeding on

T ue
criminal charges in the court of law is pending
against any officer including in the panel.

Page 24 of 34
Annex-II

PANEL PROFORMA FOR CENTRAL SELECTION BOARD

FOR PROMOTION TO BS-21 POSTS
(AS ON

In respect of Personnel No. PM

1 8 I Sen. No.:
Domicile: I Service/Group:
8 : Date of superannuation
Educational Qualification ir f Date of Birth :3
h a r 1 2
SERVICE PARTICULARS e
S m 5,Length of Service Eligibility for
Date ofjoining Date of Promotion r in
a aRanks m 02 Total In Present consideration
Academy Present Scale BS- q Lower
aBS-19gr BS-18 2
(CSA)/
SERVICE
20
W ro ry , ,%•,,
Scale

P u a -,,
Important Appointments held in the present Rank/Post: n
1. Ja 2.'-
3.
2 1 4. c .'
5. ,
y (if any)
d
Penalties / Adverse Remarks in BS-20 a
e
Training Courses (other than smandatory Training
,

Gradings of mandatory T u trainings at

, a'''A
.e. „ • j,
P M
_Nu,mlieetirPERs
18 Adverse Report/
, , in BS-19 & BS-20
Basic Out- Very '', ' Average Below Cumulative :Period
Scale standing Good 4,, , , . i f
Average
r 3
of PERs (in8month) Remarks
BS-18/19 ccw.
a r 12 : -
BS-20 .,,,
S h e , -
Total
a r mm 25
aq gra , 20
Awaited Reports Additional Information (if any)
(PERs)
W ro ry
P ua INDEX
EFFICIENCY
Required Score of PERs + Training
a n Marks awarded by CSB Total
Threshold Reports J
75 1
2Recommendations of CSB
y ,
Promoted
d a Deferred Superseded

e s
u
Prepared by: T Checked by:

Page 25 of 34
PANEL PROFORMA FOR
CENTRAL SELECTION BOARD
FOR PROMOTION TO BS-20 POSTS
(AS ON
In respect of Mr. Personnel No.

Domicile: Service/Group:
P M Sen. No.
Educational Qualification Date of Birth 8Date of superannuation
: 1
if 8
a r
SERVICE PARTICULARS
2 :3
Date of Promotion in h e r Length 1 of Service
Date of joining
r S m 5 , Eligibility for
Academy (CSA)/
SERVICE Present Scale BS-19 a
q
Lower
m 2Total In Present Scale
Ranks
BS-18 a BS-17 0
consideration

a gr , 2
W ro held r y in the presedeRank/Post:
,
P ua 2.
Important Appointments
1.
a n 4.
3.
J
5.
2 1 6, '•-•
"....
7.
y , • )
9.
Extra Ordinary Leave (EOL)d
a
s (if any):
e inOrganizations
Deputation with International (itaiiy0
u
T than mandatory ;LT/Miring):
Penalties/Adverse Remarks BS-19 (If any)*\
Training Courses (other
Gradings of mandatory trainings at \\:"'"-,:";'' MCMC: P M
SMC:
: 18
b,„()S
, Number of PERs in BS-17/18 & BS-19
Averagerif Below 3 8
Basic Outstanding Very Good
a : Cumulative
Average 2 period of PERs
Adverse Report/
Scale Good
h r
e , 1 Remarks in

BS-17
S
r mm 25
(in Months) BS-19

a -
BS-18
BS-19 aq gra , 20 -

Total W ro ry
Awaited PERs P ua Additional Information (if any)
- a n
Service in the Province of Balochistan:
J
Required Threshold
1 EFFICIENCY INDEX
2 + Training Reports Marks awarded by CSB Total
Score of PERs
70 ,
y Recommendations of CSB
d a
Promoted
es Deferred Superseded

Tu
Prepared by Checked by
Page 26 of 34
Wing Name
CONFIDENTIAL
PANEL PROFORMA
FOR PROMOTION TO BS-19
(As on 00-00-00)

PM
1 8
8:SENIORITY NO --
r if 3 : PRESENT DATE OF
a
h DOMICILE r 2
NAME CADRE
S e , 1 SCALE BIRTH
a r m 2 5
XYZ -
m - BS-18 -
Educational Qualification:-
DATE OF JOINING SERVICE
- q
a gra ,LENGTH 20 OF SERVICE IN PRESENT CADRE
W ro ry In BS-17 ,A.A, -Years -Months
In other Group/Service/Cadre
P ua In BS-18.. * ' '''' -Years -Months
4 -Years - Months
In present Cadre in BS-17
a n Total ,etwAce,...,

Date of Promotion in BS-18 1

J EOLAgyl
,.4.iPshirce
00 Years 00 Months
Years Months
,
Important Appointments held in the2 BS-17/18 Rank/hos,et
a y •,

s d
Penalties imposed u
e
GRADING OF MCMC:-
T under E&D rules (if ti;
<c. .. M
GRADINDIZQVANTIFICATION OF PERs IN BS-18. P
-• Below 18
Basic
Scale
Out-
standing
Veryu Good Average
f 8
Average: Adverse Report/

r i : 3 Remarks
BS-18
a
h Additional r 2
1Information (if any)
Awaited Re sorts PER'
S e ,
- D Fresh
a r mm 25
aqEFFICIENCY
r a 2INDEX 0
Required Threshold Score ofW oTraining ,
g yReports
PERs + r
P Training= a r Marks awarded by DSB Total
65 PER+
n u
Promoted J a
Recommendations
Deferred
of DSB
Superseded
2 1
y,
d a
Prepared by e
s
T u Checked by

Page 27 of 34
PANEL PROFORMA

CONFIDENTIAL
FOR PROMOTION TO BS-18

PM
Seniority No. -
AS ON 00-00-00

1 8
8: OF JOINING
NAME
r if
SERVICE/GROUP DOMICILE DATE
:3OF SERVICE
h a r 12
S e ,
a r m 25 m
Date of Birth: -
aq gra Date, 2of0Superannuation:-
W ro ry
P ua
a n
J SCORE ORistilr
QUANTIFIED
Prescribed 2 1 ".6% .

PER Score, Adverse Remarks Awaited Reports

Threshold
a y
s d r 1. /
.

e .. -

['] 60
Tu
Conditions Of Eligibility
PM
Length of Servi(ears): Required (5 Years)
1 8
:
'4 4
Clearance of/F)'
r if to cleared:38
Required

h a need tor be terminated

1 2
ProbatiAkieriod:
e
S [1]m60 Marks ,
Minimum Threshold: r
a am 02 5
EOL availed during service: q
a gr , 2
If on deputation/training abroad, Wperiod
r othereofry
P ua
Penalties imposed under E&D Rules, if any:
a n
Postings held: J
2 1
Note:-
y ,
d a
es
13
T u
[II substituted the number "50" with "60" vide SRO dated 25th January, 2020

Page 28 of 34
Annex-III

SYNOPSIS OF PERs
Seniority No.

Name of the officer : Mr. (Group/Service)

Educational Qualification • PM
1 8
Year Ic'cg
i Overall Fitness of
8:
Pen picture
Grading Promotion
r if Reporting officer
: 3 Countersigning Officer
a
h e ,1 2
(with Name and Designation)
r
(With Name and
Designation)
1. 2. 3. 4. S
r mm 25 5. 6.
a PERFORMANCE
aq gra , 20 -Sd-
W ro ry Counter Signing
a
P uINTEGRITY ..
4
-
Officer.

a n ,
J
2 1
y,
d a PEN4Ic
,....,,
4% TURE
s
ue
e4 .
. 1"J. .>

T
PM
,, ''SPECIAL APTITUDE /
AREA OF PROFESSIONAL
. ,
.4.
EXPERTISE.
1 8
4,440 . i :
a r if : 38
„*
r
h e , 1 AND
TRAINING
2
r S m
DEVELOPMENT5 NEEDS:

q a am 02
a gr , 2 Sd/-
W ro ry Reporting Officer
P ua
a n
J
2 1
,
d ay
s
T ue
Page 29 of 34
Annex-IV

SENIORITY LIST

PM
SI. Name Domicile Promotee Date Date of first Date of Date of Present
of appointment regular regular posting
No of / Direct
1 8
Officer Birth in Govt.
8:
appointment appointment
service
r if in Basic Pay in present
: 3
(1) (2) (3) (4) (5) (6)
a
h e ,1 r 2 Scale-17
(7)
pay scale
(8) (9)
S
r mm 25
a
aq gra , 20
W ro ry
P ua iature

a n es i gnation
J
2 1 Date

y,
d a
es
T u
PM
1 8
:
a r if : 38
h e ,1 r 2
S
r mm 25
a
aq gra , 20
W ro ry
P ua
a n
J
2 1
,
d ay
s
T ue
Page 30 of 34
Annex-V
For Promotion to BS-21

PER GRADING & QUANTIFICATION FORM

Name: - MR. (Group/BS ) Seniority No.

Date of Birth: 00-00-0000 M
PFitness
PER'S for Score
18
Year Post held Min/Div/Deptt Period of PER

8: Assessment promotion

ir fTo From
:3
By RO By CO
Previous Scale (BS-18)
h a r 1 2
S m 5, e
r
a am 02
q
a gr , 2
W ro ry „
, Aarkate Score =
Previous Scale (BS-19) P ua ,,,, f•>, .3, -,'

a n . plo-... -•..,'''.*,,Y

J ' •,, ,.. ' ''.>

2 1 4f ' '

,
, /

ay
..n. '.1'
"".•

s d Aggregate Score =
Present Scale (BS-20)
T ue
„G....,..x.,N,,
PM
,

,
1 8
e
.0.,„ ,
'.• 4-
8 :
ir f
7•
A,
a : 3 Score =
Aggregate
2
,Air
- '" -'''

CALCULATION h OF SCORE
e r 1
PERs Quantified ' Basic Scale
.14
r S m 5, 1[1] Weightage Points Obtained
Aggregate
Score:
q a am Score02 Factor
60 : 40
@40 °A a
Present Scale
Previous scale g
r , 2 0.24
0.16
W(If any)
Additions r o r y
Deletions (IfPany) ua
Total :-
a n
Training: NMC/NDU J 0.18
@ 30 %
2
SMC 1 0.12
LHR KAR
y, IBD PSI-I
Total : 70 %
d a Total : (A+B)
s
14
[ T ue
substituted vide SRO dated 25' January, 2020

Page 31 of 34
For Promotion to BS-20

PER GRADING & QUANTIFICATION FORM

Name: - MR. (Group/BS ) Seniority No.

Date of Birth: 00-Dec-0000

Year Post held Min/Div/Deptt Period of PER PER'S Assessment

M for
PFitness Score

1 8 promotion
From To By RO
8:
By CO
Previous Scale (BS-17)
r if : 3
a
h e ,1 r 2
S
r mm 25
a
aq gra , 20
W ro ry Aggregate SRN.=
Previous Scale (BS-18) P ua
a n , ,,...r.

J
2 1
, ,,

d ay ' -,,... "

Aggregate Score =
s
ue
Present Scale (BS-19) ,-,4, •.c...,4. .,„,„/
.4 N,
T ”,,,,,
.o. , , r., •;,.
J̀ PM
1 8
:
38
Aggregate Score =
if
A 'ex

a r 2 :
h Aggregater
CALCULATION OF SCORE
e , pjl1 Weightage
PERs Bic Scale S
r mmScore 25 Factor Points Obtained
Quantified
a
Score:
60 : 40
Present Scale q
a gra , 20 0.24

@ 40 % W
Previous scale
Additions (If any) r o r y 0.16

Deletions (If any)P u a

n
Ja
Total :-
Training: SMC 0.18
MCMC 1
@ 30 %
LHR KAR , 2QTA PSH
0.12

Total : 70 %
a y Total : (A+B)
s d
e
Tu
15 [I] substituted vide SRO dated 25' January, 2020
Page 32 of 34
For Promotion to BS-19

PER GRADING & QUANTIFICATION FORM

Name: - (Group /BS Seniority No.

Date of Birth: 00-00-0000
Year Post held Min/Div/Deptt Period of PER PER'S Fitness for Score
Assessment
PM
promotion
From To By RO By CO
1 8
Previous Scale (BS-17)
:
a r if : 38
h e ,1 r 2
S
r mm 25
a
aq gra , 20
W ro ry v,.-,,,,..._

P ua AggregrateSt6re .'• . r--;>, *" t:

n =

Ja
. .4 , (7%
Present Scale (BS-18) , NJ

2 1
y, e ,

d a • *,.‘•,/,

s
T ue
PM
Aggregate Score =
1 8
•• CALCULATION OF SCORE 8
f :
r i : 3
PERs ''" ;WScale
4
h aAggregate
r 12Factor
IL] Weightage Points Obtained
Quantified Score:
4,,,e,
S m 5, 0.24
Score e
60 : 40 Present Scale
Previous scale a
r m 02
@ 40 %
q
a r , a 2
0.16

any) og
Additions (If any)
Deletions (IfW r r y
Total :-
P u a
Training:
a n
@ 30 % MCMC
J 0.30

Total : 70 `)/0
LHR
2 1
ICAR QTA PSH
Total : (A+B)
y,
d a
e s
16 [11
T u
substituted vide SRO dated 25th January, 2020

Page 33 of 34
For Promotion to BS-18
• PER GRADING & QUANTIFICATION FORM

Name: - MR. (Group----/BS--) Seniority No.

Date of Birth: 00-00-0000
Fitness for Score
PM
Year Post held Min/Div/Deptt Period of PER PER'S
Assessment promotion
From To By RO By CO 8
Present Scale (BS-17)
8:1
r if : 3
a
h e ,1 r 2
S
r mm 25
a
aq gra , 20
W ro ry ,
4,74.*•

P ua
a n ,
J 4.t.-..,..
2 1 '.

y, ,
e

d a '' , 'Aggregate Score =

s
T ue „ CAV(ULATION OF SCORE

PERs Quantified Basic Scalgee, C.,.7,>,,, Aggregate Weightage M Obtained

PPoints
vi.F.,."<\,
, : 1 4,, j
Score: Score Factor
8
100 %
,,,,,,5
Preset* Sefifr* 1.00
8:1
if
@

a r : 3
'• A
s:i ff an))
Ad:nit tO
h e ,1 r 2
Deletions (If any) S
r mm 25
a
aq gra , 20Total: (A)
Total :-

Total: 100 4Y0

W ro ry
P ua
a n
J
2 1
y ,
d a
s
T ue
Page 34 of 34