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P-22 Nursing PTO Policy (1)

The Nursing PTO Policy at Jones Memorial Hospital outlines the expectations for employee attendance, including the need to avoid unscheduled absences and the process for requesting time off. Employees must submit a Paid Time Off request in advance and receive approval from their department manager, with specific guidelines for tardiness and unscheduled absences. Failure to comply with attendance policies may result in disciplinary action, including termination.

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16 views

P-22 Nursing PTO Policy (1)

The Nursing PTO Policy at Jones Memorial Hospital outlines the expectations for employee attendance, including the need to avoid unscheduled absences and the process for requesting time off. Employees must submit a Paid Time Off request in advance and receive approval from their department manager, with specific guidelines for tardiness and unscheduled absences. Failure to comply with attendance policies may result in disciplinary action, including termination.

Uploaded by

Noel Dasta
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Jones Memorial Hospital

191 N. Main Street


Wellsville, NY 14895

POLICY TITLE: NURSING PTO POLICY POLICY # P-22

BOOKS: NURSING POLICY / PROCEDURES Effective Date: 08/2022


BOOK; GENERAL POLICIES Review Date: 08/2022
Previous Review Date:
Next Review: 08/2025
APPROVAL: V.P. Patient Care Services Committee Approval, if necessary:

UR/Jones expects employees to be at work as scheduled and to avoid unscheduled absences whenever
possible. It is the responsibility of each employee to follow his/her assigned schedule and arrive with
enough time to start working at the schedule time. Absence and tardiness without previous permission or
without notifying the Nursing Office or Administrative Coordinator may be subject to corrective
disciplinary action up to and including termination. All employees must coordinate time off with their
Department Director. Attendance (including unscheduled absences or tardiness) will be monitored on an
ongoing basis. The Department

Tardiness
Definition: Swiping in later than your scheduled shift.
 Employee should be at their assigned area and ready to work at the start of their shift. In order to allow for
this, an employee can swipe in up to 7 minutes prior to their scheduled start time.
 If an employee swipes in after their scheduled start time, they will not be allowed to extend their shift to
make up for lost time. An employee cannot clock in prior to seven minutes starting their regular shift.
 PTO/Vacation time will be used to cover all occurrences of tardiness reaching and exceeding 15 minutes.
This is not to be interpreted as a grace period and will be considered a performance issue.
 Employee is responsible for notifying supervisor in the event they will be tardy.

Hourly employee’s scheduled time off (excluding holidays)


Employees must ordinarily schedule time off in advance in order to satisfy the coverage requirements of the
department/unit.

Employees must submit a completed Paid Time Off request to their department director/supervisor in a
reasonable amount of time, according to department guidelines, prior to anticipated time off.

All scheduled time off requires prior approval. The department managers must approve and the Paid Time
Off request to the employee within a reasonable time frame indicating approval or denial. Every effort shall
be made to grant time off that is requested in advance. However, staffing constraints and/or department
activity may result in denial of time off as requested or previously approved .2C, ICU, OB, ED one person
will be granted time off with each shift rotation (i.e. Day/ Night) unless Per Diem staff have agreed to
work the shifts. Time granted will go by date requested.

No employee may take paid time off in excess of the amount of benefit hours accrued as of the date/pay
period the time off is taken. Accrued benefit hours must be applied when taking off a day or more from
scheduled work.
2 | P a g e Nursing PTO Policy

Requesting time off


A Paid Time Off must be submitted and approved to the department manager when applying benefit hours
to an absence. Each employee is responsible for initiating and submitting a Paid Time Off request in order
to receive accurate paychecks. If an employee continually overlooks the responsibility of submitting a Paid
Time Off request he/she will be counseled. PTO requested time off is only approved when the managing
director of that unit approves prior to taking PTO.

Unscheduled Paid Time Off


When an employee is unexpectedly absent, the absence must be reported to the Nursing Office/ Clinical
Coordinator 2 hours prior to the time the employee is scheduled to report to work for day shift and 4 hours
for night shift. The department managers may waive requirements for prior reporting of an absence after
considering the circumstances causing the absence.

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