Delegation of Authority Matrix for the University of West Georgia

BOR Additional
Primary Secondary
Category Delegated Authority Policy Delegator Approvals
Designee Designee
Reference Required
Purchasing — General 7.7 President All VPs Deans General Counsel
All purchases over $24,999 are required to go through the BPM 3.1 ($50,000)
Request for Proposal (RFP) process. Directors/Chairs* Director of Purchasing
($1,000)
General Counsel & Director of Purchasing
Athletics Director
($24,999)
AA Budget Director
($50,000)
Director
of Purchasing
($125,000)
Assistant Director
of Purchasing
($75,000)
Procurement
Managers
($50,000)
AVP, ITS
($150,000)
PURCHASING
Purchasing — Construction: 7.7 President VPAS Director of General Counsel
Professional Services 9.4 VPBFS Purchasing
BPM 3.0; 7.1 ($125,000)
Assistant Director Director of Purchasing
of Purchasing
($75,000)
AVP, FD&S
($150,000)

Purchasing — Construction: 7.7 President VPAS Director of General Counsel

Construction Contracting 9.4.1 VPBFS Purchasing
Any above $1,000,000 must be approved by BOR. BPM 3.0 ($125,000)
Assistant Director Director of Purchasing
of Purchasing
($75,000)
Procurement
Managers
($50,000)
AVP, FD&S
($150,000)
Purchasing – Auxiliary 7.7 President VPBFS Food Services:
Enterprises: Inventory for Resale 7.2 Buyer General Counsel
BPM 3.0 ($4,999)
Associate Director Director of Purchasing
($24,999)
Director
($49,999)
Bookstore:
Buyer
($4,999)
Manager
($24,999)
Associate Director
($49,999)
AVP, Auxiliary
($150,000)
Purchasing - Student Affairs & 2.6.4 President VPSA AVPs General Counsel
Strategic Enrollment Management 7.7 VPSEM ($9,999)
PURCHASING Directors Director of Purchasing
(CONTINUED) ($4,999)
Dir. Supervisees
($999)
Contracts for Daily Operations 2.6.4 President All VPs AVP, FD&S General Counsel
This does not impact the issuance of purchase orders which 7.7 ($24,999) ($24,999) Director of Purchasing
will continue to be issued and signed in accordance with
Purchasing guidelines.
All Other Contracts 2.6.4 President All VPs Director General Counsel
7.7.1 of Purchasing
($125,000)

Assistant Director Director of Purchasing

of Purchasing (as applicable)
($75,000)
Procurement
Managers
($50,000)
AVP, Auxiliary
AVP, FD&S
Accepting Gifts, Bequests, Agreements or 7.4 BOR President VPUA
Declarations of Trust, except Gifts of Real Property. VPBFS General Counsel
Does not include gifts given to the UWG Foundation or any
other affiliated entity.
GIFTS
Gifts of Real Property 9.8.1 Chancellor
USG Chief
Facilities
Officer
Tuition Agreements with External Entities 2.6.4 President SVPAA Director of General Counsel
Agreements for the delivery of credit and non-credit courses 7.3.1.5 Continuing
and programs. 7.3.2.2 Education
($50,000)
w/notice to the
SVPAA
Waiver of Out of State Tuition 7.3.4.1 President SVPAA AVP, SAEM
VPSA Registrar
TUITION VPSEM Director
of Admissions
Director of
Graduate Programs
Athletics Director
Director of
International
Student Admissions
& Programs
Mandatory Fees 7.3.2.1 Approval by
Creation, increase, or change in purpose of mandatory fees. BOR
Also includes fees that support debt service.

Elective Fees and Special Charges Examples include: 7.3.2.2 President

parking, library fines, lab fees, supplemental course materials,
etc. Does not include fees that support debt service.

Waiver of Mandatory Fees Institution can waive 7.3.4.2 President VPBFS Course Fees are
mandatory fees for students, excluding technology fees for the VPSA recommended by
reasons cited in 7.3.4.2. VPSEM Academic Departments
& the Fee Committee,
and approved by the
VPBFS
FEES

Waiver of Fees for Dual Enrollment 7.3.4.4 BOR

Waiver of Mandatory Fees for US Military Reserve 7.3.4.3 BOR

and Georgia National Guard Combat Veterans 7.3.4.2

Waiver of Elective Fees for US Military Reserve and 7.3.4.3 President VPBFS
Georgia National Guard Combat Veterans Applies to 7.3.2.2 VPSA
housing, food service, and other elective, special, and other VPSEM
fees.

Continuing Education Fees 2.6.4 President SVPAA Director of

7.3.1.5 Continuing
7.3.2.2 Education
Open Bank Accounts 2.6.4 BOR President
7.5.2
Investments 2.6.4 BOR VPBFS
7.5.2
Sale of Securities 7.5.2 USG Chief
Fiscal Officer
Georgia Eminent Scholars Endowment Trust Fund 7.5.4 BOR

FINANCE Institutional Budget Amendments 7.2.4 President VPBFS Budget Director

($100,00) ($50,000)
w/notice to w/notice to VPBFS
President
Travel Advances 7.6 President All VPs Deans/Directors
Employees, student teams, or groups BPM 4.8
Job Applicant Travel 7.6 All VPs
BPM 19.9;
4.0
Trademarks 2.6.4 BOR President VPUA General Counsel
Management of trademarks, renewals, licensing, distribution 6.2 VPBFS Executive Director of
of services or goods with the Institution logo. Notice of 6.3.5 General Counsel Creative Services
trademark and service mark applications shall be sent to the 6.3.2.5
Chancellor within 10 days after filing.

Use of State Property in Political Campaigns 6.4 President VPSA

6.5 VPSEM
6.14.1 General Counsel
CAMPUS AVP, FD&S
AFFAIRS Use of State Property by Outside Parties 6.5 President All VPs AVP, Auxiliary General Counsel
Facilities Use Agreements (FUA) 6.14.2 Athletics Deputy/Assoc. AD
Director Directors of
Campus Center,
Housing, Coliseum, &
Newnan Campus
Passenger Automobiles 2.6.4 BOR President VPAS General Counsel
6.20.1 VPBFS Director of Purchasing
AVP, FD&S

Leasing Authority as a Tenant 9.10.1 Chancellor

Lease of Residential Facilities 9.9.3 Chancellor President

FACILITIES (as Lessor) may
recommend
up to 2,000
sq. feet
Data Sharing Agreements 2.6.4 President All VPs General Counsel General Counsel
7.7.1 Chief Information
Officer
Research and Sponsored Project Agreements 2.6.4 President SVPAA VPIR Assistant Director
($100,000) ($100,000) for ORSP
General Counsel
Medical Agreements related to Academic 2.6.4 President SVPAA Deans General Counsel
Requirements (except for new ALEs)
Applied Learning Experiences, Clinical Agreements, etc. with
hospitals or medical facilities.

Reciprocal Emergency Law Enforcement Agreements 2.6.4 President Chief of General Counsel
Mutual Aid Agreements Police
(w/notice to
President)

MISC. Agreements for Student Employment by Outside 2.6.4 President SVPAA Deans/Directors General Counsel
Organizations VPSA
Billing to outside organizations for federal work study VPSEM
program.
Agreements for Clinical and/or Internship 2.6.4 President SVPAA Deans General Counsel
Placements
Where there are standard terms.
Settlement of Grievances & Complaints 2.6.4 President General General Counsel
up to $100,000 Counsel
($10,000)
Governmental Forms 2.6.4 President All VPs General Counsel
MOUs, Inter-agency Agreements, etc. AVP, FD&S
IRS Forms 2.6.4 BOR VPBFS

Revised 9/22

($__) = Dollar amounts in parentheses represent the upward limit of authority VPBFS = Vice President, Business & Financial Services
AD = Athletics Director VPIR = Vice President for Innovation & Research
BPM = USG Business Procedure Manual VPSA = Vice President, Student Affairs
SVPAA = Senior Vice President, Academic Affairs VPSEM = Vice President, Strategic Enrollment Management
VPAS = Vice President, Administrative Services VPUA = Vice President, University Advancement
AVP FD&S = Associate Vice President for Facilities Development & Sustainability * = Unless Otherwise Noted