Tpl_Application Form (Part B) (CREA CULT)
Tpl_Application Form (Part B) (CREA CULT)
(CREA)
Application Form
Technical Description (Part B)
Version 2.0
15 January 2022
Call: [insert call identifier] — [insert call name]
IMPORTANT NOTICE
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Call: [insert call identifier] — [insert call name]
COVER PAGE
Part B of the Application Form must be downloaded from the Portal Submission System, completed and then assembled
and re-uploaded as PDF in the system.
Note: Please read carefully the conditions set out in the Call document (for open calls: published on the Portal). Pay
particular attention to the award criteria; they explain how the application will be evaluated.
PROJECT
TABLE OF CONTENTS
ADMINISTRATIVE FORMS (PART A)........................................................................................................................3
TECHNICAL DESCRIPTION (PART B)......................................................................................................................4
COVER PAGE................................................................................................................................................................4
PROJECT SUMMARY...................................................................................................................................................5
1. RELEVANCE..............................................................................................................................................................5
1.1 Background and objectives...................................................................................................................................5
1.2 Needs analysis......................................................................................................................................................5
1.3 Complementarity with other actions and innovation — European added value.....................................................5
1.4 Cross-cutting priorities...........................................................................................................................................6
2. QUALITY OF CONTENT AND ACTIVITIES...............................................................................................................6
2.1 Concept and methodology....................................................................................................................................6
2.2 Partnership and consortium..................................................................................................................................7
2.3 Target groups and audiences................................................................................................................................7
2.4 Project design.......................................................................................................................................................7
3. PROJECT MANAGEMENT........................................................................................................................................8
3.1 Consortium management and decision-making....................................................................................................8
3.2 Project teams, staff and outside resources............................................................................................................8
3.3 Cost effectiveness and financial management......................................................................................................9
3.4 Project management, quality assurance, risk management and monitoring and evaluation strategy....................9
4. DISSEMINATION.......................................................................................................................................................9
4.1 Impact and ambition..............................................................................................................................................9
4.2 Communication, dissemination and visibility.......................................................................................................10
4.3 Sustainability and continuation............................................................................................................................10
5. WORK PLAN, WORK PACKAGES, TIMING AND SUBCONTRACTING................................................................11
5.1 Work plan............................................................................................................................................................11
5.2 Work packages and activities..............................................................................................................................11
Work Package 1.................................................................................................................................................11
Work Package …................................................................................................................................................15
Overview of Work Packages (n/a for Lump Sum Grants: Creative Europe Desks, Circulation of European Literary
Works, European Cooperation Projects)............................................................................................................15
Events and trainings...........................................................................................................................................16
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Call: [insert call identifier] — [insert call name]
5.3 Timetable.............................................................................................................................................................17
5.4 Subcontracting....................................................................................................................................................18
6. OTHER.....................................................................................................................................................................19
6.1 Ethics..................................................................................................................................................................19
6.2 Security...............................................................................................................................................................19
7. DECLARATIONS......................................................................................................................................................19
ANNEXES.................................................................................................................................................................20
PROJECT SUMMARY
Project summary
1. RELEVANCE
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Needs analysis
Describe how the objectives of the project are based on a sound needs analysis in line with the objectives of the call.
What issue/challenge/gap does the project aim to address?
The objectives should be clear, measureable, realistic and achievable within the duration of the project. For each
objective, define appropriate indicators for measuring achievement (including a unit of measurement, baseline value
and target value).
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Call: [insert call identifier] — [insert call name]
number of EU countries; possibility to use the results in other countries, potential to develop mutual trust/cross-border
cooperation among EU countries, etc.
Which countries will benefit from the project (directly and indirectly)? Where will the activities take place?
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Environment
Explain what in the project design and its implementation will specifically contribute to tackling environmental
challenges?
For Creative Europe Desks: How will the Desk support and promote this cross-cutting priority and stimulate potential
applicants to address it in their proposals?
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Project design
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Call: [insert call identifier] — [insert call name]
If financial support to third parties is allowed in the Call document, set out the conditions for managing this. Define the
objectives and results to be obtained with financial support. Include also the complete list of activities that are eligible
for financial support, the types of entity or categories of persons which may receive financial support, the criteria for
selecting these entities and the criteria for determining the amount of financial support for each third party as well as
the maximum amount which may be given. This total must be the same as the amount included in the budget annex.
If it exceeds EUR 60 000, complete also the declaration in section 6.
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3. PROJECT MANAGEMENT
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Call: [insert call identifier] — [insert call name]
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4. DISSEMINATION
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Call: [insert call identifier] — [insert call name]
Impact and ambition — Progress beyond the state-of-the-art (n/a for Creative Europe Desks)
Define the short, medium and long-term effects of the project.
Does the project aim to trigger change/innovation? If so, describe the changes / innovations envisaged and the
degree of ambition (progress beyond the status quo/state-of-the-art).
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Impact on non-EU countries (if applicable) (n/a for Creative Europe Desks)
Please specify which country(ies) will benefit from the project and explain why the project is important for this (those)
country(ies)? Specify the ways the project aims to improve the situation the country(ies) concerned?
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Sustainability, long-term impact and continuation (n/a for Creative Europe Desks)
Describe the follow-up of the project after the EU funding ends. How will the project impact be ensured and
sustained?
What will need to be done? Which parts of the project should be continued or maintained? How will this be
achieved? What resources will be necessary to continue the project? How will the results be used?
Are there any possible synergies/complementarities with other (EU funded) activities that can build on the project
results?
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Call: [insert call identifier] — [insert call name]
Work plan
Provide a brief description of the overall structure of the work plan (list of work packages or graphical presentation (Pert chart or similar)).
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WORK PACKAGES
WORK PACKAGE 1
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Call: [insert call identifier] — [insert call name]
Ensure consistence with the detailed budget table/calculator (if applicable). (n/a for prefixed Lump Sum Grants)
Objectives
List the specific objectives to which this work package is linked.
T1.1
T1.2
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Call: [insert call identifier] — [insert call name]
Milestone No Milestone Name Work Package Lead Beneficiary Description Due Date Means of Verification
(continuous numbering No (month number)
not linked to WP)
MS1 1
MS2 1
Deliverable No Deliverable Name Work Package Lead Beneficiary Type Dissemination Due Date Description
(continuous numbering No Level (month number) (including format and
linked to WP) language)
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Call: [insert call identifier] — [insert call name]
[DMP — Data
Management Plan]
[ETHICS]
[SECURITY]
[OTHER]
Estimated budget — Resources (n/a for Lump Sum Grants: Creative Europe Desks, Circulation of European Literary Works, European Cooperation Projects)
Costs
Participant
A. Personnel B. C.1a Travel C.1b C.1c C.2 C.3 Other D.1 Financial support E. Indirect Total costs
Subcontrac Accomod Subsist Equipment goods, to third parties costs
ting ation ence works and
services
[name] X person X EUR X EUR X X X EUR X EUR X EUR X EUR X EUR X grants X EUR X EUR X EUR
months travels persons
travellin
g
[name] X person X EUR X EUR X X X EUR X EUR X EUR X EUR X EUR X prizes X EUR X EUR X EUR
persons
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Call: [insert call identifier] — [insert call name]
Total X person X EUR X EUR X X X EUR X EUR X EUR X EUR X EUR X grants X EUR X EUR X EUR]
months travels persons
travellin X prizes
g
For Lump Sum Grants (Creative Europe Desks, Circulation of European Literary Works, European Cooperation Projects) , see detailed budget table/calculator (annex 1 to Part B; see Portal Reference
Documents).
WORK PACKAGE …
OVERVIEW OF WORK PACKAGES (N/A FOR LUMP SUM GRANTS: CREATIVE EUROPE DESKS, CIRCULATION OF EUROPEAN
LITERARY WORKS, EUROPEAN COOPERATION PROJECTS)
Work Work Package Lead Lead Participant Start Month End Month Person-Months
Package No Title Participant No Short Name
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Call: [insert call identifier] — [insert call name]
Total Person-
Months
[name]
[name]
Total Person-Months
Events and trainings (including performances, residencies, exhibitions, workshops, conferences, etc. both face to face and virtual events are to be included).
This table is to be completed for events organised by the applicants as part of the activities in the work packages above
Complete the table below with realistic estimates in terms of the number of attendees / participants / audience size. This data will be used in part to assess the success of the implementation of
the project. Use your risk assessment to explain your mitigating measures.
Description Attendees
Event No
(continuous Participant
numbering
linked to WP) Name Type Area Location Duration Number
(days)
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Call: [insert call identifier] — [insert call name]
E1.1 [name] [name] [insert type, e.g. [insert topics [city,country] [number] [number]
training, workshop, addressed, types of
conference, event, etc.] skills/knowledge
acquired, etc]
E1.2 [name] [name] [insert type, e.g. [insert topics [city,country] [number] [number]
training, workshop, addressed, types of
conference, event, etc.] skills/knowledge
acquired, etc]
5.3 TIMETABLE
MONTHS
ACTIVITY
M M M M M M M M M M M M M M M M M M M M M M M M
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Task 1.1 - …
Task 1.2 - …
Task …
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Call: [insert call identifier] — [insert call name]
Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q
ACTIVITY 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Task 1.1 - …
Task 1.2 - …
Task …
5.4 SUBCONTRACTING
SUBCONTRACTING
GIVE DETAILS ON SUBCONTRACTED PROJECT TASKS (IF ANY) AND EXPLAIN THE REASONS WHY (AS OPPOSED TO DIRECT IMPLEMENTATION BY THE BENEFICIARIES/AFFILIATED
ENTITIES).
SUBCONTRACTING — SUBCONTRACTING MEANS THE IMPLEMENTATION OF ‘ACTION TASKS’, I.E. SPECIFIC TASKS WHICH ARE PART OF THE EU GRANT AND ARE DESCRIBED IN
ANNEX 1 OF THE GRANT AGREEMENT.
NOTE: SUBCONTRACTING CONCERNS THE OUTSOURCING OF A PART OF THE PROJECT TO A PARTY OUTSIDE THE CONSORTIUM. IT IS NOT SIMPLY ABOUT P URCHASING GOODS
OR SERVICES. WE NORMALLY EXPECT THAT THE PARTICIPANTS HAVE SUFFICIENT OPERATIONAL CAPACITY TO IMPLEMENT THE PROJECT ACTIVITIES THEMSELVES.
SUBCONTRACTING SHOULD THEREFORE BE EXCEPTIONAL.
INCLUDE ONLY SUBCONTRACTS THAT COMPLY WITH THE RULES (I.E. BEST VALUE FOR MONEY AND NO CONFLICT OF INTEREST; NO SUBCONTRACTING OF COORDINATOR
TASKS).
S1.1
S1.2
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Call: [insert call identifier] — [insert call name]
If subcontracting for the project goes beyond 30% of the total eligible
costs, give specific reasons.
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Call: [insert call identifier] — [insert call name]
6. OTHER
6.1 ETHICS
Ethics
Not applicable.
6.2 SECURITY
Security
Not applicable.
7. DECLARATIONS
Double funding
We confirm that to our best knowledge neither the project as a whole nor any parts of it have
benefitted from any other EU grant (including EU funding managed by authorities in EU
Member States or other funding bodies, e.g. Erasmus, EU Regional Funds, EU Agricultural
Funds, European Investment Bank, etc). If NO, explain and provide details.
We confirm that to our best knowledge neither the project as a whole nor any parts of it are
(nor will be) submitted for any other EU grant (including EU funding managed by authorities
in EU Member States or other funding bodies, e.g. Erasmus, EU Regional Funds, EU
Agricultural Funds, European Investment Bank, etc). If NO, explain and provide details.
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Call: [insert call identifier] — [insert call name]
ANNEXES
LIST OF ANNEXES
Standard
Detailed budget table/Calculator (annex 1 to Part B) — mandatory (see Portal Reference Documents)
CVs (annex 2 to Part B) — mandatory if required in the Call document
Annual activity reports (annex 3 to Part B) — not applicable
List of previous projects (annex 4 to Part B) — mandatory, if required in the Call document
Special
Other annexes (annex X to Part B) — mandatory, if required in the Call document
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Call: [insert call identifier] — [insert call name]
Participant Project Reference No Period (start Role Amount Website (if any)
and Title, Funding and end date) (COO, (EUR)
programme BEN, AE,
OTHER)
[name]
[name]
HISTORY OF CHANGES
PUBLICATION
VERSION CHANGE
DATE
1.0 15.04.2021 Initial version (new MFF).
2.0 15.01.2022 Update for 2022 calls.
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