BIDDING DOCUMENTS

SUPPLY AND DELIVERY OF

VARIOUS PAPER PRODUCTS
FOR THE PROCUREMENT SERVICE

(FRAMEWORK AGREEMENT)

PUBLIC BIDDING NO: 21-053-1

Sixth Edition
July 2020

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Table of Contents

Glossary of Acronyms, Terms, and Abbreviations 4

Section I. Invitation to Bid 7
Section II. Instructions to Bidders 11
1. Scope of Bid 12
2. Funding Information 12
3. Bidding Requirements 12
4. Corrupt, Fraudulent, Collusive, and Coercive Practices 12
5. Eligible Bidders 12
6. Origin of Goods 13
7. Subcontracts 13
8. Pre-Bid Conference 13
9. Clarification and Amendment of Bidding Documents 14
10. Documents comprising the Bid: Eligibility and Technical Components 14
11. Documents comprising the Bid: Financial Component 14
12. Bid Prices 15
13. Bid and Payment Currencies 15
14. Bid Security 16
15. Sealing and Marking of Bids 16
16. Deadline for Submission of Bids 16
17. Opening and Preliminary Examination of Bids 17
18. Domestic Preference 17
19. Detailed Evaluation and Comparison of Bids 17
20. Post-Qualification 18
21. Signing of the Contract 18
Section III. Bid Data Sheet 20
Section IV. General Conditions of Contract 24
1. Scope of Contract 25
2. Advance Payment and Terms of Payment 25
3. Performance Security 25
4. Inspection and Tests 26
5. Warranty 26
6. Liability of the Supplier 26
Section V. Special Conditions of Contract 27
Section VII. Technical Specifications 35

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Section VIII. Checklist of Technical and Financial Documents 43
Annex “A” 46
Bid Form 46
Annex B 50
STATEMENT OF SINGLE LARGEST COMPLETED CONTRACT SIMILAR TO
THE CONTRACT TO BE BID 53
Statement of: (i) Ongoing Contracts and; (ii) Awarded But Not Yet Started Contracts 54
Framework Agreement 55
“Annex E” 59
JOINT VENTURE AGREEMENT 59
MISCELLANEOUS PROVISIONS 62
“Annex I” 68
REQUIREMENTS FOR SIMILAR CONTRACT 73

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Glossary of Acronyms, Terms, and
Abbreviations
ABC –Approved Budget for the Contract.

BAC – Bids and Awards Committee.

Bid – A signed offer or proposal to undertake a contract submitted by a bidder in response to and
in consonance with the requirements of the bidding documents. Also referred to as Proposal and
Tender. (2016 revised IRR, Section 5[c])

Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who

submits a bid in response to the requirements of the Bidding Documents. (2016 revised IRR,
Section 5[d])

Bidding Documents – The documents issued by the Procuring Entity as the bases for bids,
furnishing all information necessary for a prospective bidder to prepare a bid for the Goods,
Infrastructure Projects, and/or Consulting Services required by the Procuring Entity. (2016
revised IRR, Section 5[e])

BIR – Bureau of Internal Revenue.

BSP – Bangko Sentral ng Pilipinas.

Consulting Services – Refer to services for Infrastructure Projects and other types of projects or
activities of the GOP requiring adequate external technical and professional expertise that are
beyond the capability and/or capacity of the GOP to undertake such as, but not limited to: (i)
advisory and review services; (ii) pre-investment or feasibility studies; (iii) design; (iv)
construction supervision; (v) management and related services; and (vi) other technical services
or special studies. (2016 revised IRR, Section 5[i])

CDA - Cooperative Development Authority.

Contract – Refers to the agreement entered into between the Procuring Entity and the Supplier
or Manufacturer or Distributor or Service Provider for procurement of Goods and Services;
Contractor for Procurement of Infrastructure Projects; or Consultant or Consulting Firm for
Procurement of Consulting Services; as the case may be, as recorded in the Contract Form
signed by the parties, including all attachments and appendices thereto and all documents
incorporated by reference therein.

CIF – Cost Insurance and Freight.

CIP – Carriage and Insurance Paid.

CPI – Consumer Price Index.

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DDP – Refers to the quoted price of the Goods, which means “delivered duty paid.”

DTI – Department of Trade and Industry.

EXW – Ex works.

FCA – “Free Carrier” shipping point.

FOB – “Free on Board” shipping point.

Foreign-funded Procurement or Foreign-Assisted Project–Refers to procurement whose

funding source is from a foreign government, foreign or international financing institution as
specified in the Treaty or International or Executive Agreement. (2016 revised IRR, Section
5[b]).

Framework Agreement – Refers to a written agreement between a procuring entity and a

supplier or service provider that identifies the terms and conditions, under which specific
purchases, otherwise known as “Call-Offs,” are made for the duration of the agreement. It is in
the nature of an option contract between the procuring entity and the bidder(s) granting the
procuring entity the option to either place an order for any of the goods or services identified in
the Framework Agreement List or not buy at all, within a minimum period of one (1) year to a
maximum period of three (3) years. (GPPB Resolution No. 27-2019)

GFI – Government Financial Institution.

GOCC –Government-owned and/or –controlled corporation.

Goods – Refer to all items, supplies, materials and general support services, except Consulting
Services and Infrastructure Projects, which may be needed in the transaction of public businesses
or in the pursuit of any government undertaking, project or activity, whether in the nature of
equipment, furniture, stationery, materials for construction, or personal property of any kind,
including non-personal or contractual services such as the repair and maintenance of equipment
and furniture, as well as trucking, hauling, janitorial, security, and related or analogous services,
as well as procurement of materials and supplies provided by the Procuring Entity for such
services. The term “related” or “analogous services” shall include, but is not limited to, lease or
purchase of office space, media advertisements, health maintenance services, and other services
essential to the operation of the Procuring Entity. (2016 revised IRR, Section 5[r])

GOP – Government of the Philippines.

GPPB – Government Procurement Policy Board.

INCOTERMS – International Commercial Terms.

Infrastructure Projects – Include the construction, improvement, rehabilitation, demolition,

repair, restoration or maintenance of roads and bridges, railways, airports, seaports,
communication facilities, civil works components of information technology projects, irrigation,
flood control and drainage, water supply, sanitation, sewerage and solid waste management
systems, shore protection, energy/power and electrification facilities, national buildings, school

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buildings, hospital buildings, and other related construction projects of the government. Also
referred to as civil works or works. (2016 revised IRR, Section 5[u])

LGUs – Local Government Units.

NFCC – Net Financial Contracting Capacity.

NGA – National Government Agency.

PhilGEPS - Philippine Government Electronic Procurement System.

Procurement Project – refers to a specific or identified procurement covering goods,

infrastructure project or consulting services. A Procurement Project shall be described, detailed,
and scheduled in the Project Procurement Management Plan prepared by the agency which shall
be consolidated in the procuring entity's Annual Procurement Plan. (GPPB Circular No. 06-2019
dated 17 July 2019)

PSA – Philippine Statistics Authority.

SEC – Securities and Exchange Commission.

SLCC – Single Largest Completed Contract.

Supplier – refers to a citizen, or any corporate body or commercial company duly organized and
registered under the laws where it is established, habitually established in business and engaged
in the manufacture or sale of the merchandise or performance of the general services covered by
his bid. (Item 3.8 of GPPB Resolution No. 13-2019, dated 23 May 2019). Supplier as used in
these Bidding Documents may likewise refer to a distributor, manufacturer, contractor, or
consultant.

UN – United Nations.

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Section I. Invitation to Bid

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INVITATION TO BID
FOR THE
SUPPLY AND DELIVERY OF VARIOUS PAPER PRODUCTS
FOR THE PROCUREMENT SERVICE

PUBLIC BIDDING NO. 21-053-1

FUNDING SOURCE:
PROCUREMENT SERVICE FUNDS
1. The PROCUREMENT SERVICE invites PhilGEPS registered suppliers to bid for the following
items in accordance with the provisions of the Revised IRR of R.A. 9184 on the use of the
Approved Guidelines on the use of a Single Year Framework Agreement (Outright
Determination of Lowest Calculated and Responsive Bid) under GPPB Resolution No. 27-
2019:

Approved
Lot Price of Bid Delivery
Quantity Item/Description Budget for the
No. Documents Period
Contract

Please refer to
1 9,016 packs WRAPPING PAPER ₱ 1,397,480.00 ₱1,000.00 Section VI.
Schedule of
Requirements
(Framework
THERMAL, PAPER Agreement
2 33,275 rolls
216mm
₱ 2,029,775.00 ₱1,000.00 List)

Bidders should have completed, within five (5) years prior to the date of submission and receipt
of bids, a contract similar to the Project.

2. The summary of the bidding activities is as follows:

Advertisement/Posting of Invitation to Bid 27 April 2021

Issuance and Availability of Bid Documents 27 April 2021
Pre-Bid Conference 04 May 2021; 1:30 P.M.
Last day of Submission of Written
07 May 2021
Clarification
Last day of Issuance of Bid Bulletin 10 May 2021
Deadline for Submission 18 May 2021; 10:00 A.M.
Immediately after the Deadline of
Opening of Bids
Submission of Bids

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3. Bidding will be conducted through open competitive bidding procedures using a non-
discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations
(IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement
Reform Act”.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations

with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of
the Philippines, and to citizens or organizations of a country the laws or regulations of which
grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

4. Interested Bidders may obtain further information from the Procurement Service and inspect
the Bidding Documents through the BAC Secretariat (Procurement Division V) at PS
Complex, Cristobal St., Paco, Manila during Mondays to Fridays, except holidays, from
8:00AM to 4:00PM.

5. A complete set of Bidding Documents may be acquired by interested bidders from the BAC
Secretariat (Procurement Division V) and upon payment of a non-refundable fee in amounts
pursuant to this Invitation. The Procuring Entity shall allow the bidder to present its proof of
payment for the fees in person, by facsimile, or through electronic means.

It may also be downloaded free of charge from the websites of the Procurement Service –
DBM (PS-DBM) and PhilGEPS, provided that Bidders shall pay the non-refundable fee for
the Bidding Documents not later than the submission of their bids.

6. The Procurement Service will hold a Pre-Bid Conference on 04 May 2021; 1:30 PM, which
shall be open to all interested parties. Pursuant to the health and safety protocols issued by
the Inter Agency Task Force for the management of emerging Infectious Diseases, the
scheduled meeting may be accessed through this link: https://meet.google.com/tjv-gdoi-
ygt via Google Meet.

7. Bids must be duly received by the BAC Secretariat through manual submission at the office
address indicated below on or before 18 May 2021; 10:00 AM.

Late bids shall not be accepted. Unsealed or unmarked bid envelopes shall also be
rejected.

8. All bids must be accompanied by a bid security in any of the acceptable forms and in the
amount stated in ITB Clause 14.

9. Bid opening shall be on 18 May 2021; 10:00 AM at PS Conference Room, Procurement

Service, Cristobal St., Paco, Manila. The scheduled meeting may be accessed through this
link: https://meet.google.com/pdw-tecp-rey via Google Meet. Bids will be opened in the
presence of the bidders’ representatives who choose to attend the activity.

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10. Bidders shall drop their duly accomplished eligibility requirements, technical and financial
proposals in two separate sealed envelopes in the designated bid box located at the 2 nd Floor
of the Procurement Service.

11. The Procurement Service reserves the right to reject any and all bids, declare a failure of
bidding, or not award the contract at any time prior to contract award in accordance with
Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring
any liability to the affected bidder or bidders.

12. For further information, please refer to:

Bids and Awards Committee I

Procurement Service
RR Road, Cristobal St., Paco, Manila
8290-6300 loc. 8031
[email protected]

DICKSON T. PANTI
Chairperson, Bids and Awards Committee I

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Section II. Instructions to Bidders

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1. Scope of Bid

The Procuring Entity, Procurement Service - DBM wishes to receive Bids for the Supply
and Delivery of Various Paper Products for the Procurement Service under a
Framework Agreement, with Public Bidding No. 21-053-1.

The Procurement Project (referred to herein as “Project”) is composed of Two (2) lots,
the details of which are described in Section VII (Technical Specifications).

2. Funding Information

2.1. The GOP through the source of funding as indicated below for 2021 in the amount
of ₱ 3,427,255.00

2.2. The source of funding is: Procurement Service Funds

3. Bidding Requirements
The Bidding for the Project shall be governed by all the provisions of RA No. 9184 and
its 2016 revised IRR, including its Generic Procurement Manuals and associated policies,
rules and regulations as the primary source thereof, while the herein clauses shall serve as
the secondary source thereof.

Any amendments made to the IRR and other GPPB issuances shall be applicable only to
the ongoing posting, advertisement, or IB by the BAC through the issuance of a
supplemental or bid bulletin.

The Bidder, by the act of submitting its Bid, shall be deemed to have verified and
accepted the general requirements of this Project, including other factors that may affect
the cost, duration and execution or implementation of the contract, project, or work and
examine all instructions, forms, terms, and project requirements in the Bidding
Documents.

4. Corrupt, Fraudulent, Collusive, and Coercive Practices

The Procuring Entity, as well as the Bidders and Suppliers, shall observe the highest
standard of ethics during the procurement and execution of the contract. They or through
an agent shall not engage in corrupt, fraudulent, collusive, coercive, and obstructive
practices defined under Annex “I” of the 2016 revised IRR of RA No. 9184 or other
integrity violations in competing for the Project.

5. Eligible Bidders
5.1. Only Bids of Bidders found to be legally, technically, and financially capable will
be evaluated.

5.2. Foreign ownership exceeding those allowed under the rules may participate
pursuant to:

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i. When a Treaty or International or Executive Agreement as provided
in Section 4 of the RA No. 9184 and its 2016 revised IRR allow
foreign bidders to participate;

ii. Citizens, corporations, or associations of a country, included in the

list issued by the GPPB, the laws or regulations of which grant
reciprocal rights or privileges to citizens, corporations, or
associations of the Philippines;

iii. When the Goods sought to be procured are not available from local
suppliers; or

iv. When there is a need to prevent situations that defeat competition or

restrain trade.

5.3. Pursuant to Section 23.4.1.3 of the 2016 revised IRR of RA No. 9184, the Bidder
shall have an SLCC that is at least one (1) contract similar to the Project the value
of which, adjusted to current prices using the PSA’s CPI, must be at least
equivalent to:

The Bidder must have completed a single contract that is similar to this
Project, equivalent to at least twenty-five percent (25%) of the ABC.

5.4. The Bidders shall comply with the eligibility criteria under Section 23.4.1 of the
2016 IRR of RA No. 9184.

6. Origin of Goods
There is no restriction on the origin of goods other than those prohibited by a decision of
the UN Security Council taken under Chapter VII of the Charter of the UN, subject to
Domestic Preference requirements under ITB Clause 18.

7. Subcontracts
7.1. The Bidder may subcontract portions of the Project to the extent allowed by the
Procuring Entity as stated herein, but in no case more than twenty percent (20%)
of the Project.

The Procuring Entity has prescribed that:

Subcontracting is not allowed.

7.2. Subcontracting of any portion of the Project does not relieve the Supplier of any
liability or obligation under the Contract. The Supplier will be responsible for the
acts, defaults, and negligence of any subcontractor, its agents, servants, or
workmen as fully as if these were the Supplier’s own acts, defaults, or negligence,
or those of its agents, servants, or workmen.

8. Pre-Bid Conference

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The Procuring Entity will hold a pre-bid conference for this Project on the specified date
and time and either at its physical address as indicated in paragraph 6 of the IB.

9. Clarification and Amendment of Bidding Documents

Prospective bidders may request for clarification on and/or interpretation of any part of
the Bidding Documents. Such requests must be in writing and received by the Procuring
Entity, either at its given address or through electronic mail indicated in the IB, at least
ten (10) calendar days before the deadline set for the submission and receipt of Bids.

10. Documents comprising the Bid: Eligibility and Technical Components

10.1. The first envelope shall contain the eligibility and technical documents of the Bid
as specified in Section VIII (Checklist of Technical and Financial Documents).

10.2. The Bidder’s SLCC as indicated in ITB Clause 5.3 should have been completed
within five (5) years prior to the deadline for the submission and receipt of bids.

10.3. If the eligibility requirements or statements, the bids, and all other documents for
submission to the BAC are in foreign language other than English, it must be
accompanied by a translation in English, which shall be authenticated by the
appropriate Philippine foreign service establishment, post, or the equivalent office
having jurisdiction over the foreign bidder’s affairs in the Philippines. Similar to
the required authentication above, for Contracting Parties to the Apostille
Convention, only the translated documents shall be authenticated through an
apostille pursuant to GPPB Resolution No. 13-2019 dated 23 May 2019. The
English translation shall govern, for purposes of interpretation of the bid.

11. Documents comprising the Bid: Financial Component

11.1. The second bid envelope shall contain the financial documents for the Bid as
specified in Section VIII (Checklist of Technical and Financial Documents).

11.2. If the Bidder claims preference as a Domestic Bidder or Domestic Entity, a

certification issued by DTI shall be provided by the Bidder in accordance with
Section 43.1.3 of the 2016 revised IRR of RA No. 9184.

11.3. Any bid exceeding the ABC indicated in paragraph 1 of the IB shall not be
accepted.

11.4. For Foreign-funded Procurement, a ceiling may be applied to bid prices provided
the conditions are met under Section 31.2 of the 2016 revised IRR of RA No.
9184.

11.5. Financial proposals for single or multi-year Framework Agreement shall be

submitted before the deadline of submission of bids as prescribed in the IB. For
multi-year Framework Agreement, evaluation of the financial proposal during this
stage is for purposes of determining eligibility and whether or not such financial
proposal is within the ABC.

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12. Bid Prices

12.1. Prices indicated on the Price Schedule shall be entered separately in the following
manner:

a. For Goods offered from within the Procuring Entity’s country:

i. The price of the Goods quoted EXW (ex-works, ex-factory, ex-

warehouse, ex-showroom, or off-the-shelf, as applicable);

ii. The cost of all customs duties and sales and other taxes already paid
or payable;

iii. The cost of transportation, insurance, and other costs incidental to

delivery of the Goods to their final destination; and

iv. The price of other (incidental) services, if any, listed in e.

b. For Goods offered from abroad:

i. Unless otherwise stated in the BDS, the price of the Goods shall be
quoted delivered duty paid (DDP) with the place of destination in the
Philippines as specified in the BDS. In quoting the price, the Bidder
shall be free to use transportation through carriers registered in any
eligible country. Similarly, the Bidder may obtain insurance services
from any eligible source country.

i. The price of other (incidental) services, if any, as listed in Section

VII (Technical Specifications).

12.2. For Framework Agreement, the following should also apply in addition to Clause
12.1:

a. For a single year Framework Agreement, the prices quoted by the Bidder
shall be fixed during the Bidder’s performance of the contract and not subject
to variation or escalation on any account. Price schedules required under
Clause 12.1 shall be submitted with the bidding documents.

b. For a multi-year Framework Agreement, the prices quoted by the Bidder

during submission of eligibility documents shall be the ceiling and the price
quoted during mini-competition must not exceed the initial price offer. The
price quoted during call for mini-competition shall be fixed during the
Bidder’s performance of that Call-off and not subject to variation or
escalation on any account. Price schedules required under Clause 12.1 shall
be submitted with the bidding documents.

13. Bid and Payment Currencies

13.1. For Goods that the Bidder will supply from outside the Philippines, the bid prices
may be quoted in the local currency or tradeable currency accepted by the BSP at
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the discretion of the Bidder. However, for purposes of bid evaluation, Bids
denominated in foreign currencies, shall be converted to Philippine currency
based on the exchange rate as published in the BSP reference rate bulletin on the
day of the bid opening.

13.2. Payment of the contract price shall be made in Philippine Pesos.

14. Bid Security

14.1. The Bidder shall submit a Bid Securing Declaration1 or any form of Bid Security
in the amount indicated in the BDS, which shall be not less than the percentage of
the ABC in accordance with the schedule in the BDS.

14.2. The Bid and bid security shall be valid until 15 September 2021 (120 calendar
days from the opening of bids)]. Any Bid not accompanied by an acceptable bid
security shall be rejected by the Procuring Entity as non-responsive.

14.3. In the case of Framework Agreement, other than the grounds for forfeiture under
the 2016 revised IRR, the bid security may also be forfeited if the successful
bidder fails to sign the Framework Agreement, or fails to furnish the performance
security or performance securing declaration. Without prejudice on its forfeiture,
bid securities shall be returned only after the posting of performance security or
performance securing declaration, as the case may be, by the winning Bidder or
compliant Bidders and the signing of the Framework Agreement..

15. Sealing and Marking of Bids

Each Bidder shall submit one copy of the first and second components of its Bid.

The Procuring Entity may request additional hard copies and/or electronic copies of the
Bid. However, failure of the Bidders to comply with the said request shall not be a
ground for disqualification.

If the Procuring Entity allows the submission of bids through online submission or any
other electronic means, the Bidder shall submit an electronic copy of its Bid, which must
be digitally signed. An electronic copy that cannot be opened or is corrupted shall be
considered non-responsive and, thus, automatically disqualified.

16. Deadline for Submission of Bids

16.1. The Bidders shall submit on the specified date and time and either at its physical
address or through online submission as indicated in paragraph 7 of the IB

16.2. For multi-year Framework Agreement, the submission of bids shall be for the
initial evaluation of their technical and financial eligibility. Thereafter, those
declared eligible during the said initial eligibility evaluation and entered into a
Framework Agreement with the Procuring Entity shall submit anew their best

1
In the case of Framework Agreement, the undertaking shall refer to entering into contract with the Procuring Entity
and furnishing of the performance security or the performance securing declaration within ten (10) calendar days from
receipt of Notice to Execute Framework Agreement.
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financial offer at the address and on or before the date and time indicated in the
Call for each mini-competition.

17. Opening and Preliminary Examination of Bids

17.1. The BAC shall open the Bids in public at the time, on the date, and at the place
specified in paragraph 9 of the IB. The Bidders’ representatives who are present
shall sign a register evidencing their attendance. In case videoconferencing,
webcasting or other similar technologies will be used, attendance of participants
shall likewise be recorded by the BAC Secretariat.

In case the Bids cannot be opened as scheduled due to justifiable reasons, the
rescheduling requirements under Section 29 of the 2016 revised IRR of RA No.
9184 shall prevail.

17.2. The preliminary examination of bids shall be governed by Section 30 of the 2016
revised IRR of RA No. 9184.

18. Domestic Preference

18.1. The Procuring Entity will grant a margin of preference for the purpose of
comparison of Bids in accordance with Section 43.1.2 of the 2016 revised IRR of
RA No. 9184.

18.2. For multi-year Framework Agreement, determination of margin of preference

shall be conducted every call for Mini-Competition.

19. Detailed Evaluation and Comparison of Bids

19.1. The Procuring BAC shall immediately conduct a detailed evaluation of all Bids
rated “passed,” using non-discretionary pass/fail criteria. The BAC shall consider
the conditions in the evaluation of Bids under Section 32.2 of the 2016 revised
IRR of RA No. 9184.

a. In the case of single-year Framework Agreement, the Lowest Calculated Bid

shall be determined outright after the detailed evaluation;

b. For multi-year Framework Agreement, the determination of the eligibility

and the compliance of bidders with the technical and financial aspects of the
projects shall be initially made by the BAC, in accordance with Item 7.4.2 of
the Guidelines on the Use of Framework Agreement.

19.2. If the Project allows partial bids, bidders may submit a proposal on any of the lots
or items, and evaluation will be undertaken on a per lot or item basis, as the case
maybe. In this case, the Bid Security as required by ITB Clause 15 shall be
submitted for each lot or item separately.

19.3. The descriptions of the lots or items shall be indicated in Section VII (Technical
Specifications), although the ABCs of these lots or items are indicated in the BDS
for purposes of the NFCC computation pursuant to Section 23.4.2.6 of the 2016
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revised IRR of RA No. 9184. The NFCC must be sufficient for the total of the
ABCs for all the lots or items participated in by the prospective Bidder.

19.4. The Project shall be awarded as follows:

One Project having several items grouped into several lots, which shall be
awarded as separate contracts per lot.

19.5. Except for bidders submitting a committed Line of Credit from a Universal or
Commercial Bank in lieu of its NFCC computation, all Bids must include the
NFCC computation pursuant to Section 23.4.1.4 of the 2016 revised IRR of RA
No. 9184, which must be sufficient for the total of the ABCs for all the lots or
items participated in by the prospective Bidder. For bidders submitting the
committed Line of Credit, it must be at least equal to ten percent (10%) of the
ABCs for all the lots or items participated in by the prospective Bidder.

20. Post-Qualification
20.1. For multi-year Framework Agreement, all bidders initially determined to be
eligible and financially compliant shall be subject to initial post-qualification.
The BAC shall then recommend the execution of a Framework Agreement among
all eligible, technically and financially compliant bidders and the Procuring Entity
and shall be issued by HoPE a Notice to Execute Framework Agreement. The
determination of the Lowest Calculated Bid (LCB) shall not be performed by the
BAC until a Mini-Competition is conducted among the bidders who executed a
Framework Agreement. When a Call for Mini-Competition is made, the BAC
shall allow the bidders to submit their best financial proposals on such pre-
scheduled date, time and place to determine the bidder with the LCB.

20.2. Within a non-extendible period of five (5) calendar days from receipt by the
Bidder of the notice from the BAC that it submitted the Lowest Calculated Bid, or
in the case of multi-year Framework Agreement, that it is one of the eligible
bidders who have submitted bids that are found to be technically and financially
compliant, the Bidder shall submit its latest income and business tax returns filed
and paid through the BIR Electronic Filing and Payment System (eFPS) and other
appropriate licenses and permits required by law and stated in the BDS. For
every mini-competition in Framework Agreement, the LCB shall likewise submit
the required documents for final Post Qualification.

21. Signing of the Contract

21.1. The documents required in Section 37.2 of the 2016 revised IRR of RA No. 9184
shall form part of the Contract. Additional Contract documents are indicated in
the BDS.
21.2. At the same time as the Procuring Entity notifies the successful Bidder that its bid
has been accepted, the Procuring Entity shall send the Framework Agreement
Form to the Bidder, which contract has been provided in the Bidding Documents,
incorporating therein all agreements between the parties.

21.3. Within ten (10) calendar days from receipt of the Notice to Execute Framework
Agreement with the Procuring Entity, the successful Bidder or its duly authorized
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representative shall formally enter into a Framework Agreement with the
procuring entity for an amount of One Peso to be paid to the procuring entity as a
consideration for the option granted by the procuring entity to procure the items in
the Framework Agreement List when the need arises.

21.4. The Procuring Entity shall enter into a Framework Agreement with the successful
Bidder within the same ten (10) calendar day period provided that all the
documentary requirements are complied with.

21.5. The following documents shall form part of the Framework Agreement:

a. Framework Agreement Form;

b. Bidding Documents;
c. Call-offs;
d. Winning bidder’s bid, including the Technical and Financial Proposals, and
all other documents/statements submitted (e.g., bidder’s response to request
for clarifications on the bid), including corrections to the bid, if any, resulting
from the Procuring Entity’s bid evaluation;
e. Performance Security or Performance Securing Declaration, as the case may
be;
f. Notice to Execute Framework Agreement; and
g. Other contract documents that may be required by existing laws and/or
specified in the BDS.

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Section III. Bid Data Sheet

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Bid Data Sheet
ITB
Clause
5.3 For this purpose, contracts similar to the Project shall be:

a. those in Section VIII. Annex “K” but may include other contracts similar to
those classified as Paper Products.

b. Completed within five (5) years prior to the deadline for the submission and
receipt of bids.

7.1 Subcontracting is not allowed.

12 The price of the Goods shall be quoted DDP PS Warehouse, PS Complex, RR Road
Cristobal St., Paco, Manila; and End-User Agencies within Metro Manila, Antipolo,
Imus, Cavite and Pampanga the applicable International Commercial Terms
(INCOTERMS) for this Project.
14.1 The bid security shall be in the form of a Bid Securing Declaration, or any of the
following forms and amounts:
Surety bond
Amount callable upon
Cash, Cashier’s demand issued by
Bid Securing
/ Manager’s a surety or
Declaration
Check, Bank insurance
(Pursuant to
Lot Item/Description Draft/ company duly
GPPB
No. Guarantee/ certified by the
Resolution No.
Irrevocable Insurance
03-2012
Letter of Credit Commission
(2%) (5%)

1
Wrapping Paper ₱ 27,949.60 ₱ 69,874.00 Please see
Section VIII
attached as
Annex “H”
2 Thermal Paper ₱ 40,595.50 ₱ 101,488.75

15 Each bidder shall submit one (1) original and one (1) copy of the first and second
components of its bid.

The duplicates – i.e. copy 1 must include documents as that of the original set of
documents. In case, however a bidder opts to submit cash as bid security, copy 1 need
not contain photocopies of the same.

21
19.3 The NFCC computation, if applicable, must be sufficient for all the lots or contracts to
be awarded to the Bidder:

Approved Budget
Lot No. Quantity Item/Description
for the Contract

1 9,016 packs Wrapping Paper ₱ 1,397,480.00

2 33,275 rolls Thermal Paper ₱ 2,029,775.00

20.2 No other licenses and permits required.

For purposes of Post-qualification the following document(s) shall be required:

1. Income Tax Returns for year 2020 (BIR Form 1701 or 1702).

2. Latest Value Added Tax Returns (Forms 2550M and 2550Q) or Percentage Tax
Returns (Form 2551M). For this requirement, covering the last six (6) months
prior to the opening of bids.

The income tax and business tax returns stated above should have been filed
through the Electronic Filing and Payment System (EFPS).

3. Proof of completion of the single largest contract as identified in the Statement

of Single Largest Contract, which shall be copy of any verifiable document(s)
such as but not limited to the following: (a) Contract/s or Purchase Order/s; (b)
corresponding Sales Invoice/s; (c) Official Receipt/Cash Receipt/Collection
Receipt; and (d) Certificate of Satisfactory Completion.

4. Submission of proof of evidence as proof of compliance with the bidder’s

actual offer, if applicable.

In the column "Bidder's Compliance", the bidder must state "comply" against
each of the individual parameters of each specification corresponding to
performance parameter of equipment offered. Statement of "comply" must be
supported by evidence in a bidders bid and cross-referenced to that evidence.
Evidence shall be in the form of manufacturer's or distributor's un-amended
sales literature, unconditional statements or specification and compliance issued
by the manufacturer or distributor, samples, independent test data etc., as
appropriate.

5. Valid and updated PhilGEPS Certificate of Registration (Platinum

Membership)

22
Bidders with overdue deliveries as of the date of opening of bids are not allowed to
participate in the bidding for same items.

N.B. Documents submitted during post-qualification as part of post-qualification

documents must be certified by the authorized representative to be true copy/ies from
the original.

21.2 No further instructions.

21.5(g) The awardee must submit a soft copy (JPEG or PNG format, Picture- 640 x 480 pixel
with white or plain background) of the color picture of the product/s upon receipt of the
Notice to Execute Framework Agreement.

Please email to: [email protected]

23
Section IV. General Conditions of Contract

24
1. Scope of Contract

This Contract shall include all such items, although not specifically mentioned, that can
be reasonably inferred as being required for its completion as if such items were
expressly mentioned herein. All the provisions of RA No. 9184 and its 2016 revised
IRR, including the Generic Procurement Manual, and associated issuances, constitute the
primary source for the terms and conditions of the Contract, and thus, applicable in
contract implementation. Herein clauses shall serve as the secondary source for the terms
and conditions of the Contract.

This is without prejudice to Sections 74.1 and 74.2 of the 2016 revised IRR of RA No.
9184 allowing the GPPB to amend the IRR, which shall be applied to all procurement
activities, the advertisement, posting, or invitation of which were issued after the
effectivity of the said amendment.

Additional requirements for the completion of this Contract shall be provided in the
Special Conditions of Contract (SCC).

2. Advance Payment and Terms of Payment

2.1. Advance payment of the contract amount is provided under Annex “D” of the
revised 2016 IRR of RA No. 9184.

2.2. The Procuring Entity is allowed to determine the terms of payment on the partial
or staggered delivery of the Goods procured, provided such partial payment shall
correspond to the value of the goods delivered and accepted in accordance with
prevailing accounting and auditing rules and regulations. The terms of payment
are indicated in the SCC.

2.3. For a single-year Framework Agreement, prices charged by the Supplier for
Goods delivered and/or services performed under a Call-Off shall not vary from
the prices quoted by the Supplier in its bid.

2.4. For multi-year Framework Agreement, prices charged by the Supplier for Goods
delivered and/or services performed under a Call-Off shall not vary from the
prices quoted by the Supplier during conduct of Mini-Competition.

3. Performance Security

Within ten (10) calendar days from receipt of the Notice to Execute Framework
Agreement by the Bidder from the Procuring Entity but in no case later than prior to the
signing of the Contract by both parties, the successful Bidder shall furnish the
performance security in any of the forms prescribed in Section 39 of the 2016 revised
IRR of RA No. 9184. In the case of Framework Agreement, the Bidder may opt to
furnish the performance security or a Performance Securing Declaration as defined under
the Guidelines on the Use of Framework Agreement.

25
4. Inspection and Tests
The Procuring Entity or its representative shall have the right to inspect and/or to test the
Goods to confirm their conformity to the Project or Framework Agreement specifications
at no extra cost to the Procuring Entity in accordance with the Generic Procurement
Manual. In addition to tests in the SCC, Section IV (Technical Specifications) shall
specify what inspections and/or tests the Procuring Entity requires, and where they are to
be conducted. The Procuring Entity shall notify the Supplier in writing, in a timely
manner, of the identity of any representatives retained for these purposes.

All reasonable facilities and assistance for the inspection and testing of Goods, including
access to drawings and production data, shall be provided by the Supplier to the
authorized inspectors at no charge to the Procuring Entity.

5. Warranty
6.1. In order to assure that manufacturing defects shall be corrected by the Supplier, a
warranty shall be required from the Supplier as provided under Section 62.1 of the
2016 revised IRR of RA No. 9184.

6.2. The Procuring Entity shall promptly notify the Supplier in writing of any claims
arising under this warranty. Upon receipt of such notice, the Supplier shall, repair
or replace the defective Goods or parts thereof without cost to the Procuring
Entity, pursuant to the Generic Procurement Manual.

6. Liability of the Supplier

The Supplier’s liability under this Contract shall be as provided by the laws of the
Republic of the Philippines.

If the Supplier is a joint venture, all partners to the joint venture shall be jointly and
severally liable to the Procuring Entity.

26
Section V. Special Conditions of Contract

27
Special Conditions of Contract
GCC Clause

1 The Project Sites are:

PS Warehouse, PS Complex, RR Road Cristobal St., Paco, Manila; and

End-User Agencies within Metro Manila, Antipolo, Imus, Cavite and
Pampanga

Delivery and Documents –

For purposes of the Contract, “EXW,” “FOB,” “FCA,” “CIF,” “CIP,”

“DDP” and other trade terms used to describe the obligations of the parties
shall have the meanings assigned to them by the current edition of
INCOTERMS published by the International Chamber of Commerce, Paris.
The Delivery terms of this Contract shall be as follows:

[For Goods supplied from abroad, state:] “The delivery terms applicable to
the Contract are DDP delivered [indicate place of destination]. In
accordance with INCOTERMS.”

[For Goods supplied from within the Philippines, state:] “The delivery
terms applicable to this Contract are delivered [indicate place of
destination]. Risk and title will pass from the Supplier to the Procuring
Entity upon receipt and final acceptance of the Goods at their final
destination.”

Delivery of the Goods shall be made by the Supplier in accordance with the
terms specified in Section VI (Schedule of Requirements).

For purposes of this Clause the Procuring Entity’s Representative at the

Project Site is Ms. Catherine Anne Mirabel, OIC-Chief WADD.

Incidental Services –

The Supplier is required to provide all of the following services, including

additional services, if any, specified in Section VI. Schedule of
Requirements:
a. performance or supervision of on-site assembly and/or start-up of
the supplied Goods;
b. furnishing of tools required for assembly and/or maintenance of
the supplied Goods;
c. furnishing of a detailed operations and maintenance manual for
each appropriate unit of the supplied Goods;

28
d. performance or supervision or maintenance and/or repair of the
supplied Goods, for a period of time agreed by the parties,
provided that this service shall not relieve the Supplier of any
warranty obligations under this Contract; and
e. training of the Procuring Entity’s personnel, at the Supplier’s
plant and/or on-site, in assembly, start-up, operation,
maintenance, and/or repair of the supplied Goods.

The Contract price for the Goods shall include the prices charged by the
Supplier for incidental services and shall not exceed the prevailing rates
charged to other parties by the Supplier for similar services.

Spare Parts –

The Supplier is required to provide all of the following materials,

notifications, and information pertaining to spare parts manufactured or
distributed by the Supplier:

a. such spare parts as the Procuring Entity may elect to purchase from the
Supplier, provided that this election shall not relieve the Supplier of
any warranty obligations under this Contract; and

b. in the event of termination of production of the spare parts:

i. advance notification to the Procuring Entity of the pending

termination, in sufficient time to permit the Procuring Entity to
procure needed requirements; and

ii. following such termination, furnishing at no cost to the

Procuring Entity, the blueprints, drawings, and specifications of
the spare parts, if requested.

The spare parts and other components required are listed in Section VI
(Schedule of Requirements) and the cost thereof are included in the
contract price.

The Supplier shall carry sufficient inventories to assure ex-stock supply of

consumable spare parts or components for the Goods for a period of 3
months.

Spare parts or components shall be supplied as promptly as possible, but in

any case, within 3 months of placing the order.

29
Packaging –

The Supplier shall provide such packaging of the Goods as is required to

prevent their damage or deterioration during transit to their final destination,
as indicated in this Contract. The packaging shall be sufficient to withstand,
without limitation, rough handling during transit and exposure to extreme
temperatures, salt and precipitation during transit, and open storage.
Packaging case size and weights shall take into consideration, where
appropriate, the remoteness of the Goods’ final destination and the absence
of heavy handling facilities at all points in transit.

The packaging, marking, and documentation within and outside the

packages shall comply strictly with such special requirements as shall be
expressly provided for in the Contract, including additional requirements, if
any, specified below, and in any subsequent instructions ordered by the
Procuring Entity.

A packaging list identifying the contents and quantities of the package is to

be placed on an accessible point of the outer packaging if practical. If not
practical the packaging list is to be placed inside the outer packaging but
outside the secondary packaging.

Transportation –

Where the Supplier is required under Contract to deliver the Goods CIF,
CIP, or DDP, transport of the Goods to the port of destination or such other
named place of destination in the Philippines, as shall be specified in this
Contract, shall be arranged and paid for by the Supplier, and the cost thereof
shall be included in the Contract Price.

Where the Supplier is required under this Contract to transport the Goods to
a specified place of destination within the Philippines, defined as the Project
Site, transport to such place of destination in the Philippines, including
insurance and storage, as shall be specified in this Contract, shall be
arranged by the Supplier, and related costs shall be included in the contract
price.

30
Where the Supplier is required under Contract to deliver the Goods CIF, CIP
or DDP, Goods are to be transported on carriers of Philippine registry. In
the event that no carrier of Philippine registry is available, Goods may be
shipped by a carrier which is not of Philippine registry provided that the
Supplier obtains and presents to the Procuring Entity certification to this
effect from the nearest Philippine consulate to the port of dispatch. In the
event that carriers of Philippine registry are available but their schedule
delays the Supplier in its performance of this Contract the period from when
the Goods were first ready for shipment and the actual date of shipment the
period of delay will be considered force majeure.

The Procuring Entity accepts no liability for the damage of Goods during
transit other than those prescribed by INCOTERMS for DDP deliveries. In
the case of Goods supplied from within the Philippines or supplied by
domestic Suppliers risk and title will not be deemed to have passed to the
Procuring Entity until their receipt and final acceptance at the final
destination.

Intellectual Property Rights –

The Supplier shall indemnify the Procuring Entity against all third-party
claims of infringement of patent, trademark, or industrial design rights
arising from use of the Goods or any part thereof.
2.2 Progress payment shall be made after acceptance and completion of
each delivery.

4 The inspections and tests that will be conducted shall be in accordance with
Section VII. Technical Specifications. A visual comparison will be made
with the approved sample for purposes of consistency in the physical
appearance and color.
Additional
quantity for
every batch Testing
Lot
Quantity Item/Description of delivery and
No. Evaluation
for
acceptance
test

1 9,016 Five (5)

Wrapping Paper
packs Sheets
In-House
Testing

33,275 Two (2)

2 Thermal Paper
rolls rolls

31
Note:

- Continuous random post acceptance testing shall be conducted on

deliveries nationwide.
- Supplier shall restitute to the PS all payments otherwise previously
made for the deliveries later found to be rampantly defective.

5.1 Warranty Retention:

Three (3) months after acceptance by the Procuring Entity of the delivered
Goods or after the Goods are consumed, whichever is earlier.

Consistent with GPPB Resolution No. 30-2017, the obligations of the

warranty shall be covered by either retention money in an amount
equivalent to one percent (1%) of each payment, or special bank guarantee
equivalent to one paercent (1%) of the total contract price. The said
amounts shall only be released after the lapse of the warranty period.

32
Section VI. Schedule of Requirements
FRAMEWORK AGREEMENT LIST
(INDICATIVE CALL-OFF SCHEDULE)
Year 2021

ITEM DESCRIPTION: Wrapping Paper

QUANTITY: 9,016 packs
LOT
DELIVERY PERIOD AND DELIVERY SITES
NO.

PS Warehouse, PS Complex, RR Road Cristobal St., Paco, Manila:

Within ten (10) calendar days upon receipt of Call -Off.
(Quantity will be determined for each Call-Off.)
1
Direct delivery to End-User Agencies within Metro Manila, Antipolo, Imus,
Cavite and Pampanga:
Within Twenty (20) calendar days upon receipt of Call -Off.
(Quantity will be determined for each Call-Off.)

Note: Suppliers are advised to maintain revolving stocks of 1,000 packs at all times up to
the 10th month of delivery schedule.

ITEM DESCRIPTION: Thermal Paper, 216mm

QUANTITY: 33,275 rolls
LOT
DELIVERY PERIOD AND DELIVERY SITES
NO.

PS Warehouse, PS Complex, RR Road Cristobal St., Paco, Manila:

Within ten (10) calendar days upon receipt of Call -Off.
(Quantity will be determined for each Call-Off.)
1
Direct delivery to End-User Agencies within Metro Manila, Antipolo, Imus,
Cavite and Pampanga:
Within Twenty (20) calendar days upon receipt of Call -Off.
(Quantity will be determined for each Call-Off.)

Note: Suppliers are advised to maintain revolving stocks of 7,000 rolls at all times up to
the 10th month of delivery schedule.

I hereby commit to deliver the required quality and quantities upon receipt of the
Call-Off as indicated above.

Name of Company Signature Over Printed Date

Name of Authorized
Representative

33
SUBMISSION OF SAMPLES/DEMO UNITS
All bidders shall submit the following samples/demo units to the Bids and Awards
Committee (BAC) thru the Technical Working Group (TWG) on or before the deadline
of bid submission for evaluation and testing purposes:

LOT TESTING &

ITEM/DESCRIPTION REQUIREMENTS
NO. EVALUATION

1
WRAPPING PAPER 50 sheets ( pack)

In House-Testing

2 THERMAL PAPER Two (2) rolls

All deliveries shall be subject to Acceptance Test Requirements pursuant to GCC Clause
4 in which case the awardee-supplier shall include additional quantity in every batch of
delivery for acceptance and testing purposes.

Evaluation of sample/demo unit during post-qualification stage shall be conducted by the

BAC, through Technical Working Group using in-house tests.

34
Section VII. Technical Specifications

35
LOT NO. 1 : Wrapping Paper
QUANTITY : 9,016 packs

AGENCY SPECIFICATIONS BIDDER’S STATEMENT OF

COMPLIANCE*
Brand:
Wrapping Paper

Conforms to the minimum specification unless

specified. See attached Technical Specifications.

PS STANDARD NO. PP 042:2014

UNSPSC Code No. 60121124-WR-P01
Dated: 06 February 2016

*For Packaging and Marking/Labeling Requirements

based from TSRC Resolution No. 2021-001 dated
March 05, 2021. Please see attached Annexes & in
reference to Consumer Act RA 7394

We commit to deliver the goods under the new packaging and consistent with the physical
appearance and color of the sample submitted as required by the Procurement Service.

I hereby certify that the statement of compliance to the foregoing technical specifications
are true and correct, otherwise, if found to be false either during bid evaluation or post-
qualification, the same shall give rise to automatic disqualification of our bid.

Name of Company Signature Over Printed Date

Name of Authorized
Representative

*[Bidders must state here either “Comply” or “Not Comply” against each of the individual parameters of each
Specification stating the corresponding performance parameter of the equipment offered. Statements of “Comply”
or “Not Comply” must be supported by evidence in a Bidders Bid and cross-referenced to that evidence. Evidence
shall be in the form of manufacturer’s un-amended sales literature, unconditional statements of specification and
compliance issued by the manufacturer, samples, independent test data etc., as appropriate. A statement that is not
supported by evidence or is subsequently found to be contradicted by the evidence presented will render the Bid
under evaluation liable for rejection. A statement either in the Bidder's statement of compliance or the supporting
evidence that is found to be false either during Bid evaluation, post-qualification or the execution of the Contract
may be regarded as fraudulent and render the Bidder or supplier liable for prosecution subject to the applicable
laws and issuances.]

36
37
38
LOT NO. 2 : Thermal Paper, 216mm
QUANTITY : 33,275 rolls

AGENCY SPECIFICATIONS BIDDER’S STATEMENT OF

COMPLIANCE*
Brand:
Thermal Paper, 216mm

Conforms to the minimum specification unless

specified. See attached Technical Specifications.

PS STANDARD NO. PP 040:2014

UNSPSC Code No. 14111818-TH-P02
Dated: 12 January 2017

For Packaging and Marking/Labeling Requirements

based from TSRC Resolution No. 2021-001 dated
March 05, 2021. Please see attached Annexes & in
reference to Consumer Act RA 7394

We commit to deliver the goods under the new packaging and consistent with the physical
appearance and color of the sample submitted as required by the Procurement Service.

I hereby certify that the statement of compliance to the foregoing technical specifications
are true and correct, otherwise, if found to be false either during bid evaluation or post-
qualification, the same shall give rise to automatic disqualification of our bid.

Name of Company Signature Over Printed Date

Name of Authorized
Representative

*[Bidders must state here either “Comply” or “Not Comply” against each of the individual parameters of each
Specification stating the corresponding performance parameter of the equipment offered. Statements of “Comply”
or “Not Comply” must be supported by evidence in a Bidders Bid and cross-referenced to that evidence. Evidence
shall be in the form of manufacturer’s un-amended sales literature, unconditional statements of specification and
compliance issued by the manufacturer, samples, independent test data etc., as appropriate. A statement that is not
supported by evidence or is subsequently found to be contradicted by the evidence presented will render the Bid
under evaluation liable for rejection. A statement either in the Bidder's statement of compliance or the supporting
evidence that is found to be false either during Bid evaluation, post-qualification or the execution of the Contract
may be regarded as fraudulent and render the Bidder or supplier liable for prosecution subject to the applicable
laws and issuances.]

39
40
41
Additional Requirement on Packaging and Marking/Labeling
Based on TSRC Resolution No. TSRC 2021-001

PACKAGING:
On each pack or box or ream or item, the following should be legibly imprinted or stickered with
non-removable or permanent sticker or label that is binding and with residue and tearing. If
removed:
 The name and logo of the Procurement Service
 The address and contact details of the Procurement Service
 A statement which states that the item is “Government-Use Only”
 Procured by Procurement Service-DBM
(Complete details of the sticker will be given to the responsive bidder upon receipt of
Notice of Lowest Calculated Responsive Bidder (LCRB))
On each corrugated carton or outer box or outer packaging, the following should be legibly
imprinted or stickered with non-removable or permanent sticker or label that binding and with
residue and tearing, if removed.
 The name and logo of the Procurement Service
 The address and contact details of the Procurement Service
 A statement which states that the item is “Government-Use Only”
 Procured by Procurement Service-DBM
(Complete details of the sticker will be given to the responsive bidder upon receipt of
Notice of Lowest Calculated Responsive Bidder (LCRB))

Size or dimension and the location where to place the label to be determined during Pre-
bid Conference.

MARKING/LABELING:
Shall conform with the following minimum Marking and Labeling requirement,
whichever is/are applicable with reference to Consumer Act of the Philippines (RA
7394):
1. Its correct and registered trade name or brand name;
2. Its duly registered trademark;
3. Its duly registered business name;
Note: All local brand / trademark must be registered in the IPO website.
4. The address of the manufacturer, importer, repacker of the consumer products in the
Philippines;
5. Its general make or active ingredients;
6. The net quality of contents, in terms of weight, measure or numerical count rounded to at
least the nearest tenths in the metric system;
7. Country of the manufacturer;
8. If a consumer product is manufactured, refilled or repacked under license from a
principal, the label shall so state the fact.

42
Section VIII. Checklist of Technical and
Financial Documents

43
Checklist of Technical and Financial Documents
I. TECHNICAL COMPONENT ENVELOPE

Class “A” Documents

Legal Documents
⬜ (a) Valid PhilGEPS Registration Certificate (Platinum Membership) (all pages);
Or
⬜ (b) Registration certificate from Securities and Exchange Commission (SEC),
Department of Trade and Industry (DTI) for sole proprietorship, or
Cooperative Development Authority (CDA) for cooperatives or its
equivalent document,
And
⬜ (c) Mayor’s or Business permit issued by the city or municipality where the
principal place of business of the prospective bidder is located, or the
equivalent document for Exclusive Economic Zones or Areas;
And
⬜ (d) Tax clearance per E.O. No. 398, s. 2005, as finally reviewed and approved
by the Bureau of Internal Revenue (BIR).

Technical Documents
⬜ (e) Statement of the prospective bidder of all its ongoing government and
private contracts, including contracts awarded but not yet started, if any,
whether similar or not similar in nature and complexity to the contract to be
bid; and
⬜ (f) Statement of the bidder’s Single Largest Completed Contract (SLCC)
similar to the contract to be bid, except under conditions provided for in
Sections 23.4.1.3 and 23.4.2.4 of the 2016 revised IRR of RA No. 9184,
within the relevant period as provided in the Bidding Documents;
And
⬜ (g) Original copy of Bid Security. If in the form of a Surety Bond, submit also a
certification issued by the Insurance Commission;
or
Original copy of Notarized Bid Securing Declaration; and
⬜ (h) Conformity with the Technical Specifications, which may include
production/delivery schedule, manpower requirements, and/or after-
sales/parts, if applicable; and
⬜ (i) Original duly signed Omnibus Sworn Statement (OSS);
and if applicable, Original Notarized Secretary’s Certificate in case of a
corporation, partnership, or cooperative; or Original Special Power of
Attorney of all members of the joint venture giving full power and authority
to its officer to sign the OSS and do acts to represent the Bidder.

Financial Documents
⬜ (j) The Supplier’s audited financial statements, showing, among others, the
Supplier’s total and current assets and liabilities, stamped “received” by the
BIR or its duly accredited and authorized institutions, for the preceding
calendar year which should not be earlier than two (2) years from the date of
bid submission; and

44
⬜ (k) The prospective bidder’s computation of Net Financial Contracting
Capacity (NFCC);

NFCC = [(Current assets minus current liabilities) (15)] minus the value of
all outstanding or uncompleted portions of the projects under ongoing
contracts, including awarded contracts yet to be started, coinciding with
the contract to be bid.

or

A committed Line of Credit from a Universal or Commercial Bank in lieu

of its NFCC computation.

If the prospective bidder opts to submit a committed Line of Credit, it must

be at least equal to ten percent (10%) of the ABC to be bid. If issued by a
foreign universal or commercial bank, it shall be confirmed or
authenticated by a local universal or commercial bank.

Class “B” Documents

⬜ (l) If applicable, a duly signed joint venture agreement (JVA) in case the joint
venture is already in existence;

or

duly notarized statements from all the potential joint venture partners stating
that they will enter into and abide by the provisions of the JVA in the
instance that the bid is successful.

Other documentary requirements under RA No. 9184 (as applicable)

⬜ (m) [For foreign bidders claiming by reason of their country’s extension of
reciprocal rights to Filipinos] Certification from the relevant government
office of their country stating that Filipinos are allowed to participate in
government procurement activities for the same item or product.

⬜ (n) Certification from the DTI if the Bidder claims preference as a Domestic
Bidder or Domestic Entity

II. FINANCIAL COMPONENT ENVELOPE

⬜ (a) Original of duly signed and accomplished Financial Bid Form; and
⬜ (b) Original of duly signed and accomplished Price Schedule(s).

45
Annex “A”

Bid Form

Date: ______________
Invitation to Bid No: PB No. 21-053-1

To: DBM-PS BAC I Chairperson

Procurement Service
PS Complex, RR Road
Cristobal St., Paco, Manila

Gentlemen and/or Ladies:

Having examined the Bidding Documents including Bid Bulletin Numbers [_____], the
receipt of which is hereby duly acknowledged, we, the undersigned, offer to Supply and Deliver
Various Paper Products for the Procurement Service in conformity with the said Bidding
Documents.

Lot
Qty/Unit ITEMS/ DESCRIPTION UNIT PRICE TOTAL PRICE
No.
1 9,016 sheets Wrapping Paper

2 33,275 rolls Thermal Paper

Note: For purpose of bid evaluation, bidders are advised to use two (2) decimal places in setting up their bid prices.

TOTAL PRICE IN WORDS:

Lot 1: _____________________________________________________________________
Lot 2: _____________________________________________________________________

We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery
schedule specified in the Section VI. Schedule of Requirements.

If our Bid is accepted, we undertake to provide a performance security in the form,

amounts, and within the times specified in the Bidding Documents.

We agree to abide by this Bid for the Bid Validity Period specified in BDS provision for
ITB Clause 14.2 and it shall remain binding upon us and may be accepted at any time before the
expiration of that period.

46
Until a formal Contract is prepared and executed, this Bid, together with your written
acceptance thereof and your Notice to Execute Framework Agreement (NEFA), shall be binding
upon us.

We understand that you are not bound to accept the Lowest Calculated Bid or any Bid you
may receive.

We certify/confirm that we comply with the eligibility requirements as per ITB Clause 5 of
the Bidding Documents.

I/We likewise certify/confirm that the undersigned, [for sole proprietorships, insert]: as the
owner and sole proprietor or authorized representative of [Name of Bidder], has the full power
and authority to participate, submit the bid, and to sign and execute the ensuing contract, on the
latter’s behalf for the Supply and Delivery of Various Paper Products.

Or;

I/We likewise certify/confirm that the undersigned, [for partnerships, corporations,

cooperatives, or joint ventures, insert]: is granted full power and authority by the [Name of
Bidder], to participate, submit the bid and to sign and execute the ensuing contract on the latter’s
behalf for Supply and Delivery of Various Paper Products.

We acknowledge that failure to sign each and every page of this Bid Form, including the
attached Schedule of Prices, shall be a ground for the rejection of our bid.

Dated this ________________ day of ________________ 20______.

[signature] [in the capacity of]

Duly authorized to sign Bid for and on behalf of ____________________________

47
Schedule of Prices for Goods Offered From Abroad

Name of Bidder:_____________________________ PB No. 21-053-1 Page ___ of ___

1 2 3 4 5 6 7 8 9
Unit price CIF port of
Total CIF or Total Price
entry (specify port) or Unit Price Unit price
Country CIPprice per delivered
Item Description Quantity CIP named place Delivered Duty Delivered Duty
of origin item DDP
(specify border point Unpaid (DDU) Paid (DDP)
(col. 4 x 5) (col 4 x 8)
or place of destination)

[signature] [in the capacity of]

Duly authorized to sign Bid for and on behalf of ____________________________

48
Schedule of Prices For Goods Offered From Within the Philippines

Name of Bidder:_____________________________ PB No. 21-053-1 Page ___ of ___

1 2 3 4 5 6 7 8 9 10

Transportatio
n and Sales and Total Price, Total Price
Cost of delivered Final
Insurance other taxes
Incidental Destination
Country of Unit price and all other payable if
Item Description Quantity Services, if per unit
origin EXW per item costs Contract is
applicable, per
incidental to awarded, per (col 9) x (col
item (col 5+6+7+8)
delivery, per item 4)
item

[signature] [in the capacity of]

Duly authorized to sign Bid for and on behalf of ____________________________

49
Annex B
Omnibus Sworn Statement (Revised)
[shall be submitted with the Bid]
________________________________________________________________________
_

REPUBLIC OF THE PHILIPPINES )

CITY/MUNICIPALITY OF ______ ) S.S.

AFFIDAVIT

I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address
of Affiant], after having been duly sworn in accordance with law, do hereby depose and
state that:

1. [Select one, delete the other:]

[If a sole proprietorship:] I am the sole proprietor or authorized representative of [Name of

Bidder] with office address at [address of Bidder];

[If a partnership, corporation, cooperative, or joint venture:] I am the duly authorized and
designated representative of [Name of Bidder] with office address at [address of Bidder];

2. [Select one, delete the other:]

[If a sole proprietorship:] As the owner and sole proprietor, or authorized representative of
[Name of Bidder], I have full power and authority to do, execute and perform any and all acts
necessary to participate, submit the bid, and to sign and execute the ensuing contract for
[Name of the Project] of the [Name of the Procuring Entity], as shown in the attached duly
notarized Special Power of Attorney;

[If a partnership, corporation, cooperative, or joint venture:] I am granted full power and
authority to do, execute and perform any and all acts necessary to participate, submit the bid,
and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the
Procuring Entity], as shown in the attached [state title of attached document showing proof of
authorization (e.g., duly notarized Secretary’s Certificate, Board/Partnership Resolution, or
Special Power of Attorney, whichever is applicable;)];

3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the
Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign
government/foreign or international financing institution whose blacklisting rules have been
recognized by the Government Procurement Policy Board, by itself or by relation,
membership, association, affiliation, or controlling interest with another blacklisted
person or entity as defined and provided for in the Uniform Guidelines on Blacklisting;

4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic

copy of the original, complete, and all statements and information provided therein are true
and correct;

50
5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized
representative(s) to verify all the documents submitted;

6. [Select one, delete the rest:]

[If a sole proprietorship:] The owner or sole proprietor is not related to the Head of the
Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical
Working Group, and the BAC Secretariat, the head of the Project Management Office or the
end-user unit, and the project consultants by consanguinity or affinity up to the third civil
degree;

[If a partnership or cooperative:] None of the officers and members of [Name of Bidder] is
related to the Head of the Procuring Entity, members of the Bids and Awards Committee
(BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project
Management Office or the end-user unit, and the project consultants by consanguinity or
affinity up to the third civil degree;

[If a corporation or joint venture:] None of the officers, directors, and controlling
stockholders of [Name of Bidder] is related to the Head of the Procuring Entity, members of
the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC
Secretariat, the head of the Project Management Office or the end-user unit, and the project
consultants by consanguinity or affinity up to the third civil degree;

7. [Name of Bidder] complies with existing labor laws and standards;

8. [Name of Bidder] is aware of and has undertaken the responsibilities as a Bidder in

compliance with the Philippine Bidding Documents, which includes:

a. Carefully examining all of the Bidding Documents;

b. Acknowledging all conditions, local or otherwise, affecting the implementation of the
Contract;
c. Making an estimate of the facilities available and needed for the contract to be bid, if
any; and
d. Inquiring or securing Supplemental/Bid Bulletin(s) issued for the [Name of the Project].

9. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount, fee, or
any form of consideration, pecuniary or otherwise, to any person or official, personnel or
representative of the government in relation to any procurement project or activity;

10. In case advance payment was made or given, failure to perform or deliver any of the
obligations and undertakings in the contract shall be sufficient grounds to constitute criminal
liability for Swindling (Estafa) or the commission of fraud with unfaithfulness or abuse of
confidence through misappropriating or converting any payment received by a person or
entity under an obligation involving the duty to deliver certain goods or services, to the
prejudice of the public and the government of the Philippines pursuant to Article 315 of Act
No. 3815 s. 1930, as amended, or the Revised Penal Code;

11. [Name of Bidder] hereby assigns the following contact number/s and e-mail address/es as the
official telephone/fax number and contact reference of the company where the PS BAC and
PS notices may be transmitted.

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Telephone No/s.: ________________________________
Fax No/s.: ________________________________
E-mail Add/s.: ________________________________
Mobile No.: ________________________________

It is understood that notices/s transmitted in any of the above-stated telephone/fax numbers

and/or e-mail address/es are deemed received as of its transmittal and the reckoning period for
the reglementary periods stated in the bidding documents and the 2016 revised Implementing
Rules and Regulations of Republic Act No. 9184 shall commence from receipt thereof.

IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at
____________, Philippines.
_____________________________________
Bidder’s Representative/Authorized Signatory

SUBSCRIBED AND SWORN to before me this ___ day of [month] [year] at [place of execution],
Philippines. Affiant/s known to me, and known to be the same person/s in the exhibited [insert type of
government identification card used*], with his/her photograph and signature appearing thereon, with
no.________________________ issued on ______________________ at ____________________.

Witness my hand and seal this ___ day of [month] [year].

NAME OF NOTARY PUBLIC

Serial No. of Commission ___________
Notary Public for ______ unitil ___________
Roll of Attorney's No. _____________
PTR No. _______ [date issued], [place issued]
IBP No. _______ [date issued], [place issued]
Doc. No. ______
Page No. ______
Book No. _____
Series of _____.

*The identification card shall be at least one of those acceptable proofs of identity as identified under the provisions
of the 2004 Rules on Notarial Practice.

“Sec. 12. Competent Evidence of Identity – The phrase “competent evidence of identity” refers to the
identification of an individual based on:
At least one current identification document issued by an official agency bearing the photograph and
signature of the individual, such as but not limited to, passport, driver’s license, Professional
Regulations Commission ID, National Bureau of Investigation clearance, police clearance, postal ID,
voter’s ID, Barangay certification, Government Service and Insurance System (GSIS) e-card, Social
Security System (SSS) card, Philhealth card, senior citizen card, Overseas Workers Welfare Administration
(OWWA) ID, OFW ID, seaman’s book, alien certificate of registration/immigrant certificate of registration,
government office ID, certification from the National Council for the Welfare of Disabled Persons
(NCWDP), Department of Social Welfare and Development (DSWD) certification;

The Board Resolution or Secretary’s Certificate referring to the said Board Resolution designating the bidder’s
authorized representative and signatory need not specifically indicate the particular project where such authority is
given provided that the said authority covers activities by PS.

52
Annex C-1

STATEMENT OF SINGLE LARGEST COMPLETED CONTRACT SIMILAR TO THE CONTRACT TO BE BID

This is to certify that (company) has the following completed contracts for the last five (5) years.

Date of Bidder is
Date Date of
Contracting Kind of Amount of Delivery/ A. Manufacturer
of the Name of Contract Official
Party Goods Sold Contract End-user’s B. Supplier
Contract Receipt
Acceptance C. Distributor

Name and Signature of Date

Authorized Representative
Instructions:
a) Cut-off date as of:
(i) Up to the day before the deadline of submission of bids.
b) In the column under “Dates”, indicate the dates of Delivery/ End-user’s Acceptance and Official Receipt.
c) “Name of Contract”. Indicate here the Nature/ Scope of the Contract for the Procuring Entity to determine the relevance of the
entry with the Procurement at hand. Example: “Supply and Delivery of Various Paper Products”

53
Annex C-2
Statement of: (i) Ongoing Contracts and; (ii) Awarded But Not Yet Started Contracts

This is to certify that (company) has the following ongoing and awarded but not yet started contracts:

Bidder is
Date Value of
Contracting Kind of Goods Amount of A) Manufacturer
of the Name of Contract Outstanding
Party Sold Contract B) Supplier
Contract Contracts
C) Distributor

Name and Signature of Date

Authorized Representative
Instructions:
a) State all ongoing contracts including those awarded but not yet started (government and private contracts which may be similar or not
similar to the project called for bidding) as of:
i. The day before the deadline of submission of bids.
b) If there is no ongoing contract including awarded but not yet started as of the aforementioned period, state none or equivalent term.
c) The total amount of the ongoing and awarded but not yet started contracts should be consistent with those used in the Net Financial
Contracting Capacity (NFCC) in case an NFCC is submitted as an eligibility document. “Name of Contract”. Indicate here the Nature/
Scope of the Contract for easier tracking of the entries/ representations. Example: “Supply and Delivery of Various Paper Products”

54
Undersecretary / OIC-Executive Director, PS

“Annex D”
LLOYD CHRISTOPHER A. LAO

2020 Procurement Service Framework Agreement for the NEFA

Supply and Delivery of [Project] No.

Framework Agreement
For the [Title of Project]

KNOW ALL MEN BY THESE PRESENTS:

This Agreement made and entered into this ____ day of ________ 2020, by and between:

PROCUREMENT SERVICE – DEPARTMENT OF BUDGET

AND MANAGEMENT, a government agency duly organized and
Procurement Group Director, PS
ATTY. JASONMER L. UAYAN

existing under the laws of the Republic of the Philippines having its
principal office at PS Complex, Cristobal Street, Paco, Manila,
represented by LLOYD CHRISTOPHER A. LAO, Undersecretary,
OIC-Executive Director, hereinafter referred to “PS”;
and
[COMPANY NAME] a corporation duly organized and existing under
the laws of the Republic of the Philippines and having its principal
office at [Address], represented by [NAME], [Position] hereinafter
referred to as the “Supplier”;

WITNESSETH, that:

WHEREAS, the PROCURING ENTITY, decided to use Framework Agreement on its

procurement project __________________;

WHEREAS, this Agreement is for the option to purchase the goods determined to be necessary
Position, Company

and desirable to address and satisfy the needs of PS as the central source of commonly used
supplies and equipment of the Philippine Government, but by its nature, use or characteristic, the
NAME

quantity and exact time of need cannot be accurately pre-determined, viz:

Lot Maximum Unit Total

Item
No. Qty/Unit Price Price

WHEREAS, PS has the option to purchase the items provided in the Framework Agreement
List, attached and made an integral part of this Agreement as provided in Article I, on a date and
time to be determined in the Call-Off to be issued for such purpose by PS; and

WHEREAS, the Supplier which passed the eligibility screening conducted by PS, shall
maintain and update the eligibility requirements during the period of this Agreement and shall
Position, Company

honor all obligations under this Framework Agreement.

NAME

NOW, THEREFORE, the parties hereby agree as follows:

55
Undersecretary / OIC-Executive Director, PS
LLOYD CHRISTOPHER A. LAO

Article I
GENERAL CONSIDERATIONS

1. This Framework Agreement is an option contract. PS is given the option to either

purchase the identified items in the Framework Agreement or not to purchase at all. The
discretion to exercise the option falls solely with PS as the Procuring Entity. The
Supplier may not require or demand for the latter to purchase the items in the
Framework Agreement List.

2. In this Framework Agreement, words and expressions shall have the same meanings as
are respectively assigned to them in the Conditions of Contract as reflected in the Bid
Documents attending the procurement and made and integral part of this Agreement;

3. The following documents shall be deemed to form and be read and construed as part of
Procurement Group Director, PS
ATTY. JASONMER L. UAYAN

this Agreement:

a. the Supplier’s Bid, including the Technical and Financial

Proposals, and all other documents/statements submitted (e.g.
bidder’s response to clarifications on the bid), including
corrections to the bid resulting from the Procuring Entity’s bid
evaluation;
b. the Framework Agreement List and the Technical
Specifications;
c. the General Conditions of Contract;
d. the Special Conditions of Contract;
e. the Bid Documents, including the Supplemental Bid Bulletins
issued;
f. the Performance Security or Performance Securing
Declaration;
g. the Procuring Entity’s Notice to Execute Framework
Position, Company

Agreement;
NAME

h. Mini Competition, when necessary; and

i. Call-Offs.

Article II
DURATION

The term of this Agreement shall be from _____________ to ______________ unless sooner
revoked by both parties or until the full exhaustion of the maximum quantities;

Article III
CONSIDERATION

For the consideration of one peso (Php 1.00), PS has the option to purchase any or all of the
items in the Framework Agreement List through the issuance of Call-off and the Supplier
Position, Company

commits to deliver the goods and perform the services subject to the conditions of the Call-off.
NAME

56
Article IV
PERFECTION OF PROCUREMENT CONTRACT

The Framework Agreement being an option contract, a procurement contract is perfected only
when the Procuring Entity exercises the option to procure any item from the Framework
Agreement List through the issuance of a Call-off.

Article V
OBLIGATION TO ANSWER A CALL-OFF

Once PS issues a Call-off, the Supplier is bound to deliver the goods or perform the services
identified at the time and date specified in the Call-off. All rules and guidelines governing the
implementation of procurement contracts under RA No. 9184 and its revised IRR shall be
applicable.

Failure on the part of the Supplier to deliver goods or perform the services shall warrant
the forfeiture of performance security or performance securing declaration and imposition
of liquidated damages as provided for in the Guidelines on the use of Framework
Agreement by all Procuring Entities without prejudice to all other applicable sanctions.

Article VI
TERMS AND CONDITIONS

The terms and conditions of this Framework Agreement shall be governed by Guidelines on the
Use of Framework Agreement by all Procuring Entity and all relevant issuance of the GPPB.

IN WITNESS whereof, the parties hereto have caused this Agreement to be executed in
accordance with the laws of the Republic of the Philippines, on the day and year first above
written.

PROCUREMENT SERVICE [COMPANY]

By signing this Agreement, I also By signing this Agreement, I also

confirm that I am authorized to sign on confirm that I am authorised to sign
behalf of PS. on behalf of [the Company].

LLOYD CHRISTOPHER A. LAO [Name]

Undersecretary/OIC-Executive Director Authorized Representative

WITNESSES

JASONMER L. UAYAN [NAME]

Director IV, Procurement Group Representation
Procurement Service

57
ACKNOWLEDGMENT

REPUBLIC OF THE PHILIPPINES }

CITY OF MANILA } S.S

BEFORE ME, a Notary Public for and in the City of Manila this __ day of
____________ 2021 appeared the following persons presenting to me their respective
identifications, to wit:

Name Competent Evidence of Date & Place of

Identity Issue
LLOYD CHRISTOPHER A. LAO

known to me and to me known to be the same persons who executed and voluntarily
signed the foregoing FRAMEWORK AGREEMENT which they acknowledged before
me as their own free and voluntary act and deed and with full authority to sign in that
capacity.
This instrument refers to the FRAMEWORK AGREEMENT FOR THE
___________________ and consists of _____ (__) pages including this page where the
Acknowledgment is written, duly signed by the parties and their instrumental witnesses
thereof.

WITNESS MY HAND AND SEAL on the date and place above-written.

Doc. No. ___;

Page No. ___;
Book No. ___;
Series of 20

58
“Annex E”

JOINT VENTURE AGREEMENT

KNOW ALL MEN BY THESE PRESENTS:

This JOINT VENTURE AGREEMENT (hereinafter referred to as the “Agreement”), entered

into this _______ day of _________ 20__ at __________ City, Philippines by and among:

__________________________. A domestic corporation duly organized, registered and existing

under and by virtue of the laws of the Republic of the Philippines, with office address at

__________________________, represented by its _____________, _______________,

hereinafter referred to as “____________”;

- and –

________________________________. A domestic corporation duly organized, registered and

existing under and by virtue of the laws of the Republic of the Philippines, with office address at

__________________________________________, represented by its ________________,

____________________, hereinafter referred to as “_______________”;

- and –

_____________________________________________________ a foreign corporation

organized and existing under and by virtue of the laws of __________________, represented by

its ________________, ____________________, hereinafter referred to as “_______________”;

(Henceforth collectively referred to as the “Parties”

WITNESSETH: That

WHEREAS, the Procurement Service (PS) has recently published an Invitation

to Apply for Eligibility and to Bid for the Supply and Delivery of ___________________
for the ___________________ ;

59
WHEREAS, the parties have agreed to pool their resources together to form the
“_________________ Joint Venture”, hereinafter referred to as the Joint Venture, under the laws
of the Philippines, for the purpose of participating in the abovementioned procurement of PS-
DBM;

NOW, THEREFORE, for and in consideration of the foregoing premises and the
covenants hereto set forth, the Parties have agreed as follows:

ARTICLE I
ORGANIZATION OF THE JOINT VENTURE

SECTION 1. Formation – The Parties do hereby agree and bind themselves to establish, form
and organize a Joint Venture pursuant to the laws of the Republic of the Philippines, in order for
the JV to carry on the purposes and objectives for which it is created;

SECTION 2. Name – The name and style under which the JV shall be conducted is
“_________________”;

SECTION 3. Principal Place of Business – The JV shall maintain its principal place of
business at ___________________________________________________________ ;

SECTION 4. Preparation and Documentation – The Parties shall secure and/or execute such
certifications, documents, deeds and instruments as may be required by the laws of the Republic
of the Philippines for the realization of the JV and in compliance with the Project. Further, they
shall do all other acts and things requisite for the continuation of the JV pursuant to applicable
laws;

SECTION 5. The Joint Venture shall be represented by the _______ in all biddings,
related procurement transactions and other official dealings that it shall enter into with
the PS-DBM and third parties, such transactions to include, among others, the submission
of eligibility documents, bids, registration documents obtaining bonds, performing the
principal contract in the event that the contract is awarded in favor of the Joint Venture,
receipt of payment for goods delivered, and similar and related activities.

SECTION 6. The period of the Joint Venture shall begin upon execution of this
Agreement and shall continue until the complete performance of its contractual
obligations to PS-DBM, as described in Article II hereof, or upon its termination for
material breach of any term or condition of this Agreement, by service of a written
statement in English on the other Party, not less than 90 days prior to the intended date
termination

60
ARTICLE II
PURPOSE

SECTION 1. The primary purpose of the Joint Venture is to participate in the public
bidding to be conducted by the DBM-PS Bids and Awards Committee for the supply and
delivery of ________________________ for the _____________________ .

SECTION 2. If the above-described contract/s is/are awarded to the Joint Venture,

the Joint Venture shall undertake the performance thereof to PS-DBM, and such other
incidental activities necessary for the completion of its contractual obligations.

ARTICLE III
SOLIDARY LIABILITY OF THE PARTIES

SECTION 1. In the performance of the contract/s that may be awarded to the Joint
Venture by the PS-DBM, and all other related activities/obligations, as described in
Article II hereof, the Parties bind themselves jointly and solidarily, in the concept of
solidarily debtors, subject to the right of reimbursement, as provided in the relevant
provisions of the Civil Code of the Philippines.

ARTICLE IV
CONTRIBUTION AND OTHER ARRANGEMENTS

SECTION 1. Contribution – The Parties shall contribute the amount of

____________________________ (Php ) to support the financial requirements of the
Joint Venture, in the following proportion:

A. - P .00
B. - P .00

TOTAL P .00

Additional contributions to the Joint Venture shall be made as may be required for
contract implementation. In addition, ____ shall contribute any labor and contract
management requirements.

SECTION 2. Profit Sharing – The share of the Parties to the JV from any profit derived
or obtained from the implementation and execution of the Project shall be distributed pro
rata to each, in accordance with the contribution and resources each has provided to the
JV;

SECTION 3. Liquidation and Distributions – Any sum remaining after deducting from
the total of all moneys or benefits received for the performance of the contract, all costs
incurred by the JV after award of the contract for the Project pursuant to the accounting
practices established for the JV, shall be distributed in accordance with the relative
balances in the accounts of each Party pursuant to Sec.1 of this Article upon completion,
final accounting, termination and liquidation of the JV. In the event of liquidation and

61
termination of JV, and after taking into account the shares of the Parties in all income,
gain, deductions, expenses, and losses, should the account of a Party contain a negative
balance, such Party shall contribute cash to the JV sufficient to restore the said balance to
zero;

SECTION 4. Sharing of Burden of a Net Loss – In case a net loss is incurred, additional
contributions shall be made by the Parties in accordance with their respective shares.

ARTICLE V
MISCELLANEOUS PROVISIONS

SECTION 1. The provisions of the Instructions to Bidders, Supplemental Bid Bulletin,

and other bidding documents issued by the PS-DBM in relation to the contract described
in Article II hereof, shall be deemed incorporated in this Agreement and made an integral
part thereof.

SECTION 2. This Agreement shall be binding upon and inure to the benefit of the
Parties and their respective successors and assigns.

SECTION 3. The Parties herein are duly represented by their authorized officers.

SECTION 4. Governing Law – This Agreement shall be governed by and construed

according to the laws of the Republic of the Philippines. Venue of any court action
arising from this Agreement shall be exclusively laid before the proper court of the
____________, Philippines.

IN WITNESS WHEREOF, the parties have set their hands and affixed their signatures on
the date and place first above-stated.

______________________________ ______________________________
______________________________ ______________________________

________________________________
________________________________

Signed in the Presence of:

________________________________

62
ACKNOWLEDGMENT

REPUBLIC OF THE PHILIPPINES )

CITY/MUNICIPALITY OF ____________) S.S.
PROVINCE OF (in the case of Municipality)

BEFORE ME, a Notary Public for and in the City/Municipality of ___(indicate also the Province in
the case of Municipality___, this _______ day of __(month & year)__ personally appeared the
following:

Name ID Name, Number and Validity Date

Known to me and to me known to be the same persons who executed the foregoing instrument and they
acknowledge to me that the same is their free and voluntary act and deed and that of the corporation(s)
they represent.

This instrument refers to a Joint Venture Agreement consisting of _______ pages, including the
page on which this Acknowledgement is written, and signed by the parties and their instrumental
witnesses.

WITNESS MY HAND AND NOTARIAL SEAL on the place and on the date first above written.

NAME OF NOTARY PUBLIC

Serial No. of Commission ___________
Notary Public for ______ until _______
Roll of Attorneys No. _____
PTR No. __, [date issued], [place issued]
IBP No. __, [date issued], [place issued]

Doc. No. ___

Page No. ___
Book No. ___
Series of ____.

Note:
The identification card shall be at least one of those acceptable proofs of identity as identified under the provisions
of the 2004 Rules on Notarial Practice.

“Sec. 12. Competent Evidence of Identity – The phrase “competent evidence of identity” refers to the
identification of an individual based on:

At least one current identification document issued by an official agency bearing the photograph and signature of
the individual, such as but not limited to, passport, driver’s license, Professional Regulations Commission ID,
National Bureau of Investigation clearance, police clearance, postal ID, voter’s ID, Barangay certification,
Government Service and Insurance System (GSIS) e-card, Social Security System (SSS) card, Philhealth card,
senior citizen card, Overseas Workers Welfare Administration (OWWA) ID, OFW ID, seaman’s book, alien
certificate of registration/immigrant certificate of registration, government office ID, certification from the National
Council for the Welfare of Disabled Persons (NCWDP), Department of Social Welfare and Development (DSWD)
certification

63
“Annex F”

SUPPLIER’S LETTERHEAD

Date

Chairperson
DBM-PS Bids and Awards Committee I
Paco, Manila

Dear Sir:

This has reference to Public Bidding No. for (Name of Project) .

_____(Name of Company) respectfully requests for the following:

( ) Withdraw of Bid Submissions

( ) Refund of Bid Security
(Attached is a photocopy of the Procurement Service Official Receipt)
( ) Cancellation of Credit Line Certificate

It is understood that _____________________________waives its right to file any motion for

reconsideration and/pr protest in connection with the above-cited Public Bidding Project.

Thank you.

Very truly yours,

Authorized Signatory for the Company

64
“Annex G”

Form of Performance Security (Bank Guarantee)

To : Procurement Service
PS Complex, Cristobal St.,
Paco, Manila

WHEREAS, _________(Name and Address of Supplier)_______ (hereinafter called “the

Supplier”) has undertaken, in pursuance of Notice of Award No. ___________ dated
____________ to execute (Name of Contract and Brief Description) (hereinafter called “the
Contract”);

AND WHEREAS, it has been stipulated by you in the said Contract that the Supplier
shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as
security for compliance with his obligations in accordance with the Contract;

AND WHEREAS, we have agreed to give the Supplier such a Bank Guarantee;

NOW THEREFORE, we hereby affirm that we are the Guarantor and responsible to you,
on behalf of the Supplier, up to a total of [Amount of Guarantee] proportions of currencies in
which the Contract Price is payable, and we undertake to pay you, upon your first written
demand and without cavil or argument, any sum or sums within the limits of [Amount of
Guarantee] as aforesaid without your needing to prove or to show grounds or reasons for your
demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the Supplier before
presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the Contract
to be performed thereunder or of any of the Contract documents which may be made between
you and the Supplier shall in any way release us from any liability under this guarantee, and we
hereby waive notice of any such change, addition or modification.

This guarantee shall be valid until the date of issue of the Final Acceptance [Inspection,
&Certification of Acceptance Report(I.C.A.R)].

SIGNATURE AND SEAL OF THE

GUARANTOR
NAME OF BANK
ADDRESS
DATE

65
“Annex H”

BID SECURING DECLARATION FORM

REPUBLIC OF THE PHILIPPINES)

CITY OF _______________________) S.S.

x------------------------------------------------------x

BID SECURING DECLARATION

Invitation to Bid: Public Bidding No. 21-053-1

To: Procurement Service

PS Complex, RR Road
Cristobal St., Paco, Manila

I/We2, the undersigned, declare that:

(c) I/We understand that, according to your conditions, bids must be supported by a Bid
Security, which may be in the form of a Bid-Securing Declaration.

(d) I/We accept that: (a) I/we will be automatically disqualified from bidding for any contract
with any procuring entity for a period of two (2) years upon receipt of your Blacklisting
order; and, (b) I/we will pay the applicable fine provided under Section 6 of the Guidelines
on the Use of Bid Securing Declaration, within fifteen (15) days from receipt of the written
demand by the procuring entity for the commission of acts resulting to the enforcement of the
bid securing declaration under Sections 23.1(b), 34.2, 40.1 and 69.1, except 69.1(f), of the
IRR of RA 9184; without prejudice to other legal action the government may undertake.

(e) I/We understand that this Bid Securing Declaration shall cease to be valid on the following
circumstances:

(f) Upon expiration of the bid validity period, or any extension thereof pursuant to your request;

(g) I am/we are declared ineligible or post-disqualified upon receipt of your notice to such effect,
and (i) I/we failed to timely file a request for reconsideration or (ii) I/we filed a waiver to
avail of said right;

(h) II am/we are declared the bidder with the Lowest Calculated Responsive Bid, and I/we have
furnished the performance security and signed the Contract.

2
Select one and delete the other. Adopt the same instruction for similar terms throughout the document.

66
IN WITNESS WHEREOF, I/We have hereunto set my/our hand/s this ____ day of
[month] [year] at [place of execution].

[Insert NAME OF BIDDER’S AUTHORIZED

REPRESENTATIVE]
[Insert Signatory’s Legal Capacity]

Affiant

SUBSCRIBED AND SWORN to before me this ___ day of [month] [year] at [place of
execution], Philippines. Affiant/s known to me, and known to be the same person/s in the exhibited [insert
type of government identification card used*], with his/her photograph and signature appearing thereon,
with no.___________________ issued on _________________ at ____________________.

Witness my hand and seal this ___ day of [month] [year].

NAME OF NOTARY PUBLIC

Serial No. of Commission ___________
Notary Public for ______ unitil ___________
Roll of Attorney’s No. _____________
PTR No. _______ [date issued], [place
issued]
IBP No. _______ [date issued], [place issued]
Doc. No. ______
Page No. ______
Book No. _____
Series of _____.

*The identification card shall be at least one of those acceptable proofs of identity as identified
under the provisions of the 2004 Rules on Notarial Practice.

“Sec. 12. Competent Evidence of Identity – The phrase “competent evidence of identity” refers to the
identification of an individual based on:

At least one current identification document issued by an official agency bearing the photograph and
signature of the individual, such as but not limited to, passport, driver’s license, Professional
Regulations Commission ID, National Bureau of Investigation clearance, police clearance, postal ID,
voter’s ID, Barangay certification, Government Service and Insurance System (GSIS) e-card, Social
Security System (SSS) card, Philhealth card, senior citizen card, Overseas Workers Welfare
Administration (OWWA) ID, OFW ID, seaman’s book, alien certificate of registration/immigrant
certificate of registration, government office ID, certification from the National Council for the Welfare
of Disabled Persons (NCWDP), Department of Social Welfare and Development (DSWD) certification

67
“Annex I”

Performance Securing Declaration (Revised)

[if used as an alternative performance security but it is not required to be submitted with the Bid, as it
shall be submitted within ten (10) days after receiving the Notice of Award]
________________________________________________________________________
_

REPUBLIC OF THE PHILIPPINES)

CITY OF _____________________ ) S.S.

PERFORMANCE SECURING DECLARATION

Invitation to Bid: [Insert Reference Number indicated in the Bidding Documents]

To: [Insert name and address of the Procuring Entity]

I/We, the undersigned, declare that:

1. I/We understand that, according to your conditions, to guarantee the faithful performance
by the supplier/distributor/manufacturer/contractor/consultant of its obligations under the
Contract, I/we shall submit a Performance Securing Declaration within a maximum
period of ten (10) calendar days from the receipt of the Notice of Award prior to the
signing of the Contract.

2. I/We accept that: I/we will be automatically disqualified from bidding for any
procurement contract with any procuring entity for a period of one (1) year for the first
offense, or two (2) years for the second offense, upon receipt of your Blacklisting Order
if I/We have violated my/our obligations under the Contract;

3. I/We understand that this Performance Securing Declaration shall cease to be valid upon:

a. issuance by the Procuring Entity of the Certificate of Final Acceptance, subject to the
following conditions:
i. Procuring Entity has no claims filed against the contract awardee;
ii. It has no claims for labor and materials filed against the contractor; and
iii. Other terms of the contract; or

b. replacement by the winning bidder of the submitted PSD with a performance security
in any of the prescribed forms under Section 39.2 of the 2016 revised IRR of RA No.
9184 as required by the end-user.

IN WITNESS WHEREOF, I/We have hereunto set my/our hand/s this ____ day of
[month] [year] at [place of execution].

[Insert NAME OF BIDDER’S AUTHORIZED

REPRESENTATIVE]

68
[Insert Signatory’s Legal Capacity]
Affiant

SUBSCRIBED AND SWORN to before me this ___ day of [month] [year] at [place of
execution], Philippines. Affiant/s known to me, and known to be the same person/s in the exhibited [insert
type of government identification card used*], with his/her photograph and signature appearing thereon,
with no.___________________ issued on _________________ at ____________________.

Witness my hand and seal this ___ day of [month] [year].

NAME OF NOTARY PUBLIC

Serial No. of Commission ___________
Notary Public for ______ unitil ___________
Roll of Attorney's No. _____________
PTR No. _______ [date issued], [place
issued]
IBP No. _______ [date issued], [place issued]
Doc. No. ______
Page No. ______
Book No. _____
Series of _____.

*The identification card shall be at least one of those acceptable proofs of identity as identified
under the provisions of the 2004 Rules on Notarial Practice.

“Sec. 12. Competent Evidence of Identity – The phrase “competent evidence of identity” refers to the
identification of an individual based on:
At least one current identification document issued by an official agency bearing the photograph and
signature of the individual, such as but not limited to, passport, driver’s license, Professional
Regulations Commission ID, National Bureau of Investigation clearance, police clearance, postal ID,
voter’s ID, Barangay certification, Government Service and Insurance System (GSIS) e-card, Social
Security System (SSS) card, Philhealth card, senior citizen card, Overseas Workers Welfare
Administration (OWWA) ID, OFW ID, seaman’s book, alien certificate of registration/immigrant
certificate of registration, government office ID, certification from the National Council for the Welfare
of Disabled Persons (NCWDP), Department of Social Welfare and Development (DSWD) certification

69
“Annex J”

Contract Agreement Form for the Procurement of Goods (Revised)

[Not required to be submitted with the Bid, but it shall be submitted within ten (10) days after receiving the Notice
to Execute Framework Agreement (NEFA)]
_________________________________________________________________________

CONTRACT AGREEMENT

THIS AGREEMENT made the _____ day of __________ 20_____ between [name of
PROCURING ENTITY] of the Philippines (hereinafter called “the Entity”) of the one part and
[name of Supplier] of [city and country of Supplier] (hereinafter called “the Supplier”) of the
other part;

WHEREAS, the Entity invited Bids for certain goods and ancillary services, particularly
[brief description of goods and services] and has accepted a Bid by the Supplier for the supply of
those goods and services in the sum of [contract price in words and figures in specified
currency] (hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract referred to.

2. The following documents as required by the 2016 revised Implementing Rules and
Regulations of Republic Act No. 9184 shall be deemed to form and be read and construed
as integral part of this Agreement, viz.:

a. Philippine Bidding Documents (PBDs);

i. Schedule of Requirements;
ii. Technical Specifications;
iii. General and Special Conditions of Contract; and
iv. Supplemental or Bid Bulletins, if any

b. Winning bidder’s bid, including the Eligibility requirements, Technical and

Financial Proposals, and all other documents or statements submitted;

c. Bid form, including all the documents/statements contained in the Bidder’s

bidding envelopes, as annexes, and all other documents submitted (e.g., Bidder’s
response to request for clarifications on the bid), including corrections to the bid,
if any, resulting from the Procuring Entity’s bid evaluation;

70
d. Performance Security;
e. Notice to Execute Framework Agreement (NEFA) of Contract; and the Bidder’s
conforme thereto; and

f. Other contract documents that may be required by existing laws and/or the
Procuring Entity concerned in the PBDs. Winning bidder agrees that additional
contract documents or information prescribed by the GPPB that are
subsequently required for submission after the contract execution, such as
the Notice to Proceed, Variation Orders, and Warranty Security, shall
likewise form part of the Contract.

3. In consideration for the sum of [total contract price in words and figures] or such other
sums as may be ascertained, [Named of the bidder] agrees to [state the object of the
contract] in accordance with his/her/its Bid.

4. The [Name of the procuring entity] agrees to pay the above-mentioned sum in
accordance with the terms of the Bidding.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with the laws of the Republic of the Philippines on the day and year first above
written.

[Insert Name and Signature] [Insert Name and Signature]

[Insert Signatory’s Legal Capacity] [Insert Signatory’s Legal Capacity]

for: for:

[Insert Procuring Entity] [Insert Name of Supplier]

ACKNOWLEDGMENT

REPUBLIC OF THE PHILIPPINES )

CITY/MUNICIPALITY OF ____________) S.S.
PROVINCE OF (in the case of Municipality)

BEFORE ME, a Notary Public for and in the City/Municipality of ___(indicate

also the Province in the case of Municipality___, this _______ day of __(month &
year)__ personally appeared the following:

71
Name ID Name, Number and Validity Date

Known to me and to me known to be the same persons who executed the foregoing
instrument and they acknowledge to me that the same is their free and voluntary act and
deed and that of the corporation(s) they represent.

This instrument refers to a Joint Venture Agreement consisting of _______ pages,

including the page on which this Acknowledgement is written, and signed by the parties
and their instrumental witnesses.

WITNESS MY HAND AND NOTARIAL SEAL on the place and on the date
first above written.

NAME OF NOTARY PUBLIC

Serial No. of Commission ___________
Notary Public for ______ until _______
Roll of Attorneys No. _____
PTR No. __, [date issued], [place issued]
IBP No. __, [date issued], [place issued]

Doc. No. ___

Page No. ___
Book No. ___
Series of ____.

The identification card shall be at least one of those acceptable proofs of identity as identified under the provisions of the 2004
Rules on Notarial Practice.

“Sec.12. Competent Evidence of Identity – The phrase “competent evidence of identity” refers to the identification of an
individual based on:
At least one current identification document issued by an official agency bearing the photograph and signature of the individual,
such as but not limited to, passport, driver’s license, Professional Regulations Commission ID, National Bureau of
Investigation clearance, police clearance, postal ID, voter’s ID, Barangay certification, Government Service and Insurance
System (GSIS) e-card, Social Security System (SSS) card, Philhealth card, senior citizen card, Overseas Workers Welfare
Administration (OWWA) ID, OFW ID, seaman’s book, alien certificate of registration/immigrant certificate of registration,
government office ID, certification from the National Council for the Welfare of Disabled Persons (NCWDP), Department of
Social Welfare and Development (DSWD) certification

72
“Annex K”

REQUIREMENTS FOR SIMILAR CONTRACT

Similar Contract
No Item Code Item Description UOM
shall refer to:
AIR FRESHENER,
1 47131812-AF-A01 can
aerosol type
DISINFECTANT
2 47131803-DS-A01 can
SPRAY, aerosol type
Aerosol
FURNITURE Products
3 47131830-FC-A01 CLEANER, aerosol can
type
INSECTICIDE,
4 10191509-IN-A01 can
aerosol type
ALCOHOL, ethyl,
5 12191601-AL-E01 bottle
68%-70%
CLEANER, TOILET
6 47131829-TB-C01 BOWL AND bottle
URINAL
CLEANSER,
7 47131805-CL-P01 SCOURING can
POWDER

8 47131811-DE-B01 DETERGENT BAR each Cleaning

Supplies
DETERGENT
9 47131811-DE-P01 pouch
POWDER, all purpose
DISINFECTANT
10 47131800-CB-S01 container
SOLUTION
RAGS, ALL
11 47131501-RG-C01 bundle
COTTON

12 47131602-SC-N01 SCOURING PAD pack

BATTERY, dry cell,

13 26111702-BT-A02 pack
AA
BATTERY, dry cell, Dry Cell
14 26111702-BT-A01 pack
AAA Batteries
BATTERY, dry cell,
15 26111702-BT-A03 pack
D
ELECTRIC FAN, Electrical
16 40101604-EF-G01 unit
INDUSTRIAL Appliances

73
ELECTRIC FAN,
17 40101604-EF-C01 unit
ORBIT type
ELECTRIC FAN,
18 40101604-EF-S01 unit
STAND TYPE Electrical
ELECTRIC FAN, Appliances
19 40101604-EF-W01 unit
WALL TYPE

20 31201502-TA-E01 TAPE, ELECTRICAL roll

FIRE
21 46191601-FE-M01 EXTINGUISHER, unit
DRY CHEMICAL Fire Suppression
FIRE Product/Systems
22 46191601-FE-H01 EXTINGUISHER, unit
PURE HCFC
BROOM, SOFT
23 47131604-BR-S01 each
(TAMBO)
BROOM, STICK
24 47131604-BR-T01 each
(TINGTING)
FLOOR WAX,
25 47131802-FW-P02 can
PASTE, RED Floor Care
Products
26 47121804-MP-B01 MOPBUCKET unit

27 47131613-MP-H02 MOPHANDLE each

MOPHEAD, made of
28 47131619-MP-R01 each
rayon
Information and
DIGITAL VOICE Communications
29 52161535-DV-R01 unit
RECORDER Technology
Products
DOCUMENT
30 45121517-DO-C01 CAMERA, 3.2mp unit
min.

31 43202003-DV-W01 DVD REWRITABLE each

EXTERNAL HARD
32 43201827-HD-X02 DRIVE, 1TB, unit IT Products
2.5"HDD, USB 3.0
FLASH DRIVE, 16
33 43202010-FD-U01 each
GB capacity

34 43211708-MO-O01 MOUSE, OPTICAL unit

74
MULTIMEDIA
35 45111609-MM-P01 PROJECTOR, 4000 unit
ANSI Lumens min.
PRINTER, IMPACT
36 43212102-PR-D02 DOT MATRIX, 24 unit
pins, 136 column IT Products
PRINTER, IMPACT
37 43212102-PR-D01 DOT MATRIX, 9 unit
pins, 80 columns
PRINTER, LASER,
38 43212105-PR-L01 unit
MONOCHROME
FLUORESCENT
39 39101605-FL-T04 tube
LAMP, 28 WATTS Lighting
LED LIGHT BULB, 7 Supplies
40 39101628-LB-L01 each
watts max.
LED LINEAR TUBE, Lighting
41 39101628-LT-L01 tube
18 watts Supplies
PENCIL
42 44121619-PS-M01 each
SHARPENER
PUNCHER, paper,
43 44101602-PU-P01 each
heavy duty
STAPLE REMOVER,
44 44121613-SR-P01 each
PLIER TYPE
Office Device
STAPLER, BINDER
45 44121615-ST-B01 unit
TYPE
STAPLER,
46 44121615-ST-S01 each
STANDARD TYPE
TAPE DISPENSER,
47 44121605-TD-T01 each
TABLE TOP
BINDING AND
48 44101602-PB-M01 PUNCHING unit
MACHINE
CALCULATOR,
49 44101807-CA-C01 unit
COMPACT
CALCULATOR,
50 44101808-CA-S01 unit
SCIENTIFIC Office
DATING AND Equipment
51 44103202-DS-M01 STAMPING each
MACHINE
FACSIMILE
52 44101714-FX-M01 unit
MACHINE

53 44101603-PS-M01 PAPER SHREDDER unit

75
PAPER
Office
54 44101601-PT-M01 TRIMMER/CUTTING unit
Equipment
MACHINE

55 13111203-AC-F01 ACETATE roll

BINDING RING, Office Supplies

PLASTIC, 32MM
56 44122037-RB-P09 bundle
(formerly known as
Ring Binder)

57 13111201-CF-P01 CARBON FILM, A4 box

CARBON FILM,
58 13111201-CF-P02 box
LEGAL
CHALK, WHITE
59 44121710-CH-W01 box
ENAMEL
CLEARBOOK, A4
60 60121413-CB-P01 each
SIZE
CLEARBOOK,
61 60121413-CB-P02 Each
LEGAL
CLIP, BACKFOLD,
62 44122105-BF-C01 box
19MM
CLIP, BACKFOLD,
63 44122105-BF-C02 box
25MM
CLIP, BACKFOLD,
64 44122105-BF-C03 box
32MM
CLIP, BACKFOLD, Office Supplies
65 44122105-BF-C04 box
50MM

66 44121801-CT-R01 CORRECTION TAPE each

67 44121612-BL-H01 CUTTER BLADE tube

68 44121612-CU-H01 CUTTER KNIFE each

69 44111515-DF-B01 DATA FILE BOX each

70 44122011-DF-F01 DATA FOLDER each

ENVELOPE,
71 44121506-EN-X02 EXPANDING, each
PLASTIC
ERASER, FELT, FOR
72 44111912-ER-B01 BLACKBOARD OR each
WHITEBOARD

76
ERASER, PLASTIC
73 60121534-ER-P01 each
OR RUBBER

74 44122118-FA-P01 FASTENER, METAL box Office Supplies

FILE ORGANIZER,
75 44111515-FO-X01 each
LEGAL
FILE TAB DIVIDER,
76 44122018-FT-D01 set
A4
FILE TAB DIVIDER,
77 44122018-FT-D02 set
LEGAL
FOLDER, FANCY,
78 44122011-FO-F01 bundle
A4
FOLDER, FANCY,
79 44122011-FO-F02 bundle
LEGAL
FOLDER, L-TYPE,
80 44122011-FO-L01 pack
A4 SIZE
FOLDER, L-TYPE,
81 44122011-FO-L02 pack
LEGAL SIZE
FOLDER,
82 44122027-FO-P01 box
PRESSBOARD
FOLDER, with TAB,
83 44122011-FO-T01 pack
A4
FOLDER, with TAB,
84 44122011-FO-T02 pack
LEGAL
Office Supplies
85 31201610-GL-J01 GLUE, all purpose jars

86 44122008-IT-T01 INDEX TAB box

LOOSELEAF
87 14111609-LL-C01 bundle
COVER
MAGAZINE FILE
88 44111515-MF-B02 each
BOX, LARGE
NOTEPAD, STICK-
89 14111514-NP-S02 pad
ON, 2X3
NOTEPAD, STICK-
90 14111514-NP-S03 pad
ON, 3X3
NOTEPAD, STICK-
91 14111514-NP-S04 pad
ON, 3X4

92 44122104-PC-G01 PAPER CLIP, 32mm box

77
93 44122104-PC-J02 PAPER CLIP, 48mm box

PHILIPPINE
94 55121905-PH-F01 each
NATIONAL FLAG

95 44122101-RU-B01 RUBBER BAND box

RULER, PLASTIC,
96 41111604-RU-P02 each
450MM

97 44121618-SS-S01 SCISSORS pair

98 12171703-SI-P01 STAMP PAD INK bottle

99 44121905-SP-F01 STAMP PAD, FELT each

STAPLE WIRE,
100 31151804-SW-H01 box
HEAVY DUTY, 23/13
STAPLE WIRE,
101 31151804-SW-S01 box
STANDARD
TAPE, MASKING,
102 31201503-TA-M01 roll
width: 24mm Office Supplies
TAPE, MASKING,
103 31201503-TA-M02 roll
width: 48mm
TAPE, PACKAGING,
104 31201517-TA-P01 roll
width: 48mm
TAPE,
105 31201512-TA-T01 TRANSPARENT, roll
width: 24mm
TAPE,
106 31201512-TA-T02 TRANSPARENT, roll
width: 48mm

107 31151507-TW-P01 TWINE, PLASTIC roll

CARTOLINA,
108 14111525-CA-A01 ASSORTED pack
COLORS
CONTINUOUS
109 14111506-CF-L11 FORM, 1 PLY, 280 x box
241mm
Paper Products
CONTINUOUS
110 14111506-CF-L12 FORM, 1 PLY, box
280MM X 378MM
CONTINUOUS
111 14111506-CF-L21 FORM, 2 PLY, 280 x box
241mm
78
CONTINUOUS
112 14111506-CF-L22 FORM, 2 PLY, box
280MM X 378MM
CONTINUOUS
113 14111506-CF-L31 FORM, 3 PLY, 280 x box
241mm
CONTINUOUS
114 14111506-CF-L32 FORM, 3 PLY, box
280MM X 378MM
ENVELOPE,
115 44121506-EN-D01 DOCUMENTARY, box
for A4 size document
ENVELOPE,
116 44121506-EN-D02 DOCUMENTARY, for box
legal size document
ENVELOPE,
EXPANDING,
117 44121506-EN-X01 box
KRAFTBOARD, for
legal size
ENVELOPE,
118 44121506-EN-M01 box
MAILING
ENVELOPE,
119 44121504-EN-W01 MAILING, WITH box
WINDOW
NOTEBOOK,
120 14111514-NB-S01 each
STENOGRAPHER

121 14111531-PP-R01 PAD PAPER, RULED pad

PAPER,
122 14111507-PP-M01 MULTICOPY, 80gsm, ream
A4 Paper Products
PAPER,
123 14111507-PP-M02 MULTICOPY, 80gsm, ream
size: 216mm x 330mm
PAPER, Multi-
124 14111507-PP-C01 Purpose (COPY) A4, ream
70 gsm.
PAPER, Multi-
125 14111507-PP-C02 Purpose (COPY) ream
Legal, 70 gsm.
PAPER,
126 14111503-PA-P01 box
PARCHMENT
PAPER, TH ERMAL,
127 14111818-TH-P02 roll
216mm x 30m
RECORD BOOK, 300
128 14111531-RE-B01 book
PAGES

79
RECORD BOOK, 500
129 14111531-RE-B02 book
PAGES
TOILET TISSUE
130 14111704-TT-P01 pack
PAPER

131 60121124-WR-P01 WRAPPING PAPER pack

CHAIR,
132 56101504-CM-B01 each
MONOBLOC, BEIGE
CHAIR,
133 56101504-CM-W01 MONOBLOC, each
WHITE
DUST PAN, non-rigid Plastic Molded
134 47131601-DU-P01 each Products
plastic
MONOBLOC,
135 56101519-TM-S02 unit
TABLE, BEIGE
MONOBLOC,
136 56101519-TM-S01 unit
TABLE, WHITE

137 47121804-MP-B01 MOPBUCKET unit

TRASHBAG, plastic, Plastic Molded

138 47121701-TB-P01 roll/pack
gusseted type, black Products
WASTEBASKET,
139 47121702-WB-P01 NON RIGID each
PLASTIC
HANDBOOK ON Printing
140 55101524-RA-H01 book
RA9184 Services
MARKER,
141 44121716-MA-F01 FLUORESCENT, 3 set
colors per set
MARKER,
142 44121708-MP-B01 PERMANENT, bullet each
type, black
MARKER,
143 44121708-MP-B02 PERMANENT, bullet each
type, blue Writing
MARKER, Instruments
144 44121708-MP-B03 PERMANENT, bullet each
type, red
MARKER,
145 44121708-MW-B01 WHITEBOARD, each
black
MARKER,
146 44121708-MW-B02 each
WHITEBOARD, blue

80
MARKER,
147 44121708-MW-B03 each
WHITEBOARD, red
PENCIL, LEAD
148 44121706-PE-L01 box
WITH ERASER
SIGN PEN, BLACK,
149 60121524-SP-G01 liquid/gel ink, 0.5mm each
needle tip
SIGN PEN, BLUE,
150 60121524-SP-G02 liquid/gel ink, 0.5mm each
needle tip
SIGN PEN, RED,
151 60121524-SP-G03 liquid/gel ink, 0.5mm each
needle tip

81
82