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[Organization name]

ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL

Code: M-EMS-01

Version: 1.0

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Table of contents
1. ABOUT ORGANIZATION......................................................................................................................... 4

2. PURPOSE, SCOPE AND USERS................................................................................................................. 4

3. TERMS AND DEFINITIONS...................................................................................................................... 4

4. CONTEXT OF THE ORGANIZATION.......................................................................................................... 5

4.1. UNDERSTANDING THE ORGANIZATION AND ITS CONTEXT.....................................................................................5

4.2. UNDERSTANDING THE NEEDS AND EXPECTATIONS OF WORKERS AND OTHER INTERESTED PARTIES..............................5
4.3. DETERMINING THE SCOPE OF THE EMS MANAGEMENT SYSTEM.........................................................................5
4.4. EMS MANAGEMENT SYSTEM......................................................................................................................6

5. LEADERSHIP AND WORKER PARTICIPATION...........................................................................................6

5.1. LEADERSHIP AND COMMITMENT...................................................................................................................6

5.2. EMS POLICY.............................................................................................................................................6
5.3. ORGANIZATIONAL ROLES AND RESPONSIBILITIES...............................................................................................6

6. PLANNING............................................................................................................................................. 6

6.1. ACTIONS TO ADDRESS RISKS AND OPPORTUNITIES.............................................................................................6

6.1.1. General...........................................................................................................................................6
6.1.2. Environmental Aspect identification and assessment of risks and opportunities..........................7
6.1.3. Compliance Obligations..................................................................................................................7
6.1.4. Planning actions.............................................................................................................................7
6.2. EMS OBJECTIVES AND PLANNING TO ACHIEVE THEM........................................................................................7

7. SUPPORT............................................................................................................................................... 7

7.1. RESOURCES.............................................................................................................................................. 8
7.2. COMPETENCE............................................................................................................................................8
7.3. AWARENESS.............................................................................................................................................8

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7.4. COMMUNICATION........................................................................................................................................8
7.5. DOCUMENTED INFORMATION.......................................................................................................................8

8. OPERATIONAL CONTROL....................................................................................................................... 8

8.1. OPERATIONAL PLANNING AND CONTROL.........................................................................................................8

8.2. EMERGENCY PREPAREDNESS AND RESPONSE....................................................................................................9

9. PERFORMANCE EVALUATION................................................................................................................ 9

9.1.1. Monitoring, measurement, analysis and performance evaluation................................................9

9.1.2. Evaluation of compliance...............................................................................................................9
9.2. INTERNAL AUDITS......................................................................................................................................9
9.3. MANAGEMENT REVIEW.............................................................................................................................10

10. IMPROVEMENT............................................................................................................................... 10

10.1. GENERAL................................................................................................................................................10
10.2. NONCONFORMITY AND CORRECTIVE ACTIONS................................................................................................10
10.3. CONTINUAL IMPROVEMENT.......................................................................................................................10

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1. About organization
[Basic information about the organization and its production and/or service provisioning program]

2. Purpose, scope and users

Environmental Management System (EMS) is applied to all processes and locations of [organization
name] and serves to demonstrate the organization’s commitment to Environmental Management
System, ISO 14001:2015.

Users of this document are all employees of [organization name].

3. Terms and Definitions

Term Definition

Interested party person or organization that can affect, be affected by, or perceive itself
to be affected by a decision or activity

Environment surroundings in which an organization operates, including air, water,

land, natural resources, flora, fauna, humans and their interrelationships

Continual Recurring process of enhancing the environmental management system

improvement in order to achieve improvements in overall environmental performance
consistent` with the organisation’s environmental policy.

Corrective action Action to eliminate the cause of a detected nonconformity.

Document Information and its supporting media

Environment Surroundings in which an organisation operates, including air, water,

land, natural resources, flora, fauna, humans, and their interrelation.

Environmental aspect Elements of an organisation’s activities or products or services that can

(EA) interact with the environment.

Environmental impact Any change to the environment, whether adverse or beneficial, wholly
or partially resulting from an organisation’s environmental aspects.

Environmental Part of an organisation’s management system used to develop and

management system implement its environmental policy and manage its environmental
(EMS) aspects.

Environmental Overall environmental goal, consistent with the environmental policy,

objective that an organisation sets itself to achieve.

Environmental Measurable results of an organisation’s management of its

performance environmental aspects.

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Environmental policy Overall intentions and directions of an organisation related to its

environmental performance as formally expressed by top management.

Environmental target Detailed performance requirement applicable to the organisation or

parts thereof, that arises from the environmental objectives and that
needs to be set and met in order to achieve those objectives.

Interested party Person or group concerned with or affected by the environmental

performance of an organisation.

Internal audit Systematic, independent and documented process for obtaining audit
evidence and evaluating it objectively to determine the extent to which
the environmental management system audit criteria set by the
organization are fulfilled.

Nonconformity Non-fulfilment of a requirement.

Prevention of pollution Use of processes, practices, techniques, materials, products, services or

energy to avoid, reduce or control (separately or in combination) the
creation, emission or discharge of any type of pollutants or waste, in
order to reduce adverse environmental impacts.

Procedure Specified way to carry out an activity or a process.

Record Document stating results achieved or providing evidence of activities

performed.

4. Context of the organization

4.1. Understanding the organization and its context

[Organization name] determined the context of the organization according to the Procedure for
Determining the Context and Interested Parties.

4.2. Understanding the needs and expectations of workers and other interested parties

[Organization name] has determined the interested parties and their needs and expectations
according to the Procedure for Determining the Context and Interested Parties (P-EMS-01) and
listed them in EMS Context Log and list of Interested Parties (F-EMS-01)

4.3. Determining the scope of the EMS Management System

[Organization name] has created implemented and maintained Environmental Management system
manual. This manual defines and provides reference to the activities carried out as part of
establishing and implementing EMS .

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Scope and Exclusions

[Organization name] has developed an EMS for better fulfillment of the needs of its customers and to
improve the management system of the company. Scope of EMS is to Protect the Environment in all
aspects of our business and in particular to significant aspects of our operations, to prevent any
adverse environmental effects and pollution to provide a healthy working conditions for our
employees, visitor and/or contractors working within our premises and at project sites

4.4. EMS Management System

[Organization name] has established and implemented the EMS, which is maintained and continually
improved according to the requirements of ISO 14001:2015 standard.

5. Leadership and worker participation

5.1. Leadership and commitment

The top management of [organization name] takes accountability for the effectiveness of the EMS
and provides resources to ensure that the EMS Policy and EMS Objectives are compatible with the
strategic direction and the context of the organization.

The top management ensures that EMS requirements are integrated into [organization name]’s
business processes, and that the EMS is achieving the intended results.

The top management communicates the importance of an effective EMS, promotes continual
improvement, and supports relevant management roles to demonstrate leadership to their areas of
responsibility.

5.2. EMS Policy

[Organization name] has defined an EMS Policy as a separate document and made it available to
employees and all interested parties.

This Policy represents the framework for planning and improving the EMS, and setting EMS
objectives.

5.3. Organizational roles and responsibilities

Responsibilities and authorities for relevant roles are assigned by the top management and
communicated within [organization name]. The top management assigns roles and responsibilities
for ensuring that the EMS conforms to ISO 14001:2015 as well as reporting on the performance of
the EMS, including EMS performance, to the top management.

6. Planning
6.1. Actions to address risks and opportunities

6.1.1. General

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While planning the EMS, [organization name] considers the context of the organization, needs and
expectations of interested parties, and the scope of the EMS.

[Organization name] determines risks and opportunities related to EMS, environmental aspects, and
compliance obligations, context of the organization, and needs and expectations of interested parties
in order to give assurance that the EMS can achieve its intended results, prevent undesired effects,
and achieve continual improvement.

Risks and opportunities related to EMS aspects are defined in P-EMS-04 Procedure for
environmental aspect, Risk and Opportunity. The outcomes of environmenal aspect shall then
recorded in R-EMS-01 Environmental Aspect Register. The identification of legal and other
requirements for EMS is done initially during identification and evaluation of risks and Identification
and Evaluation of aspects.

6.1.2. Environmental Aspect identification and assessment of risks and opportunities

Environmental aspect identification, risk and opportunity assessment and determining controls are
defined in P-EMS-04 Procedure for environmental aspect, Risk and Opportunity.

6.1.3. Compliance Obligations

In accordance with the nature of its business activities, [organization name] complies with a certain
number of compliance obligations related to environmental aspects prescribed by legislators and
other stakeholders, relating to EMS.

These compliance obligation will be taken into consideration in establishing, implementing and
maintaining [organization name] EMS. Compliance obligation will be reviewed periodically to check
its effectiveness and will be recorded as per P-EMS-05 Compliance Obligation Procedure.

6.1.4. Planning actions

[Organization Name] plans actions to address, environmental aspects, compliance obligation and
risks and opportunities according to P-EMS-04 Procedure for environmental aspects, Risk and
Opportunity, P-EMS-01 Procedure for Determining the Context and Interested parties, P-EMS-05
Procedure for Compliance Obligation.

6.2. EMS Objectives and planning to achieve them

[Organization Name] has developed a procedure to define measurable and timed EMS objectives for
the relevant functions and levels within the organization. The objectives and plans to achieve them
are monitored by [job title] in the context of monitoring and measurement and management review.

EMS objectives are consistent with the EMS Policy and prescribed to all levels and functions in
[organization name], including commitment to prevention of injuries and impairment of health,
compliance with requirements of the law and regulations and continual improvement.

The program for realization is made for each defined EMS objective.

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Activities in programs’ realization, responsibilities, deadlines, and resources for the realization of the
objectives are defined and documented in P-EMS-02 EMS Objectives. Plans for achieving the
objectives are regularly reviewed by [job title] in order to monitor realization and to include new or
modified situations, or at least during regular management review.

7. Support
7.1. Resources

[Organization name] determines and provides resources needed for establishment, implementation,
maintenance, and continual improvement of the Environmental Management System.

7.2. Competence

Heads of departments are responsible for identifying the needs and conducting professional training
of employees who carry out activities that may have an impact on environmental aspect and to fulfil
its compliance obligation.

Each organizational part manager /process owner is responsible for suitable competency of his
workers, on the basis of education, training, and/or work experience, in accordance with the
requirements of their work.

The method of ensuring the necessary competencies for roles, responsibilities, and authorities for
implementation and control activities within the EMS was established in accordance with the P-EMS-
06 Competence, Training and Awareness Procedure. Records of completed training and training
effectiveness are kept by the management representative.

7.3. Awareness

[Organization name] ensures that persons doing work under its control are aware of the EMS Policy,
Environmental aspects, their contribution to the effectiveness of the EMS, and implications of
nonconformance with the EMS requirements.

7.4. Communication

[Organization name] uses different forms and methods of internal and external communications, as
well as communication to legislative and other interested parties, all in accordance with the P-EMS-
03 EMS Communication, Participation and Consultation Procedure.

Managing Director makes the decision for communicating confidential information and data from the
EMS scope to the external parties.

7.5. Documented information

Documentation of the EMS is carried out through the following documents:

 EMS Policy
 EMS Objectives
 EMS Manual
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 Documents, including records, required by ISO 14001:2015 are given in the R-EMS-08
Document Master Register
 Documents of external control are maintained in R-EMS-04 External Document Register

8. Operational control
8.1. Operational planning and control

In accordance with the Policy, EMS objectives for all operations and activities of [organization name]
that are estimated to be associated with the identified significant environmental aspects are treated
in accordance with the P-EMS-08 Procedure for Control of Operation and SOPs (Standard Operating
Procedures).

8.2. Emergency preparedness and response

[Organization name] has developed and implemented P-EMS-10 Procedure for Emergency
preparedness and response in order to identify, prevent, and mitigate environmental impacts from
emergency situation, prescribes the activities and responsibilities when dealing with potential
emergency situations, periodically review of process and planning, providing training to the staff
related to emergency preparedness and response taking into account the probability of their
occurrence and severity of consequences that may occur.

[Organization name] maintains the proper equipment necessary for prevention and response in case
of an emergency situation.

9. Performance evaluation

9.1.1. Monitoring, measurement, analysis and performance evaluation

Activities of monitoring and measurement refer to the qualitative and quantitative measurements
that correspond to the needs of [organization name]. Measuring and monitoring should determine
the level of fulfillment of EMS Objectives and EMS effectiveness, compliance with EMS programs,
number of incidents (including “near misses”), and other data on EMS effectiveness.

[Job title] is responsible for recording data and measuring and monitoring results that facilitate
analysis of corrective actions that follow.

[Organization name] has implemented P-EMS-09 Procedure for Calibration to ensure that calibrated
equipment is used for measurement.

Activities of measurement of significant environmental aspects that are regulated and prescribed by
legislation are carried out through external measuring, which, according to the monitoring plan,
carries an authorized institution. Environmental performance and effectiveness will be monitored
and evaluated on regular basis and it will be communicated internally and externally to relevant
interested parties.

9.1.2. Evaluation of compliance

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An activity of evaluation of compliance with legal and other requirements, with which the
organization has agreed, is conducted periodically. [Job title] evaluates and keeps adequate records
and informs top management about the evaluation of compliance with legal requirements and other
requirements to which the organization has agreed, as it is regulated by the P-EMS-11 Procedure for
Performance Monitoring and Evaluation of Compliance.

9.2. Internal Audits

EMS internal audits in [organization name] are conducted at planned intervals according to the
methodology prescribed in the P-EMS-12 Procedure for Internal Audit.

9.3. Management review

The top management of [organization name] reviews the EMS at least once a year to ensure its
permanent adequacy, appropriateness, and effectiveness. At the EMS management review meeting,
review inputs are analyzed. The management review process is described in the P-EMS-13 Procedure
for Management Review.

10. Improvement
10.1. General

[Organization name] determines opportunities for improvement and implements necessary actions
to achieve the intended outcomes of the EMS.

10.2. Nonconformity and corrective Actions

[Organization Name] has implemented Non conformity and correction action procedure P-EMS-14
Non Conformity Reporting and Corrective action to ensure that action has been taken against non-
conformities and to deal with the consequences. [Job title] is responsible for reviewing, determining
the cause and to analyze trend to see if similar non conformities exist or could potentially occur.

Corrective action are conducted according to the P-EMS-14 Non Conformity Reporting and
Corrective action at the places where it is detected that current actions and managing mechanisms
are not adequate for maintaining the required level of EMS effectiveness.

10.3. Continual improvement

[Organization name] continually improves the suitability, adequacy, and effectiveness of the EMS to
enhance EMS performance according to the P-EMS-15-Procedure for Continual Improvement.

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