RESULTS AND DISCUSSION

This chapter discusses the results of the study and states the project and

structure, project capabilities and limitations, and project evaluation.

Project Description

The Management System of Guiban Dental Clinic in Molino Bacoor,

Cavite is a web-based system used to provide access to real-time information

and keep dental patient records including its personal information, informed

consent, dental record chart and treatment record. The system was designed to

lessen the workload of the dentist and secretary in recording patient information

and managing patient appointments.

The system has two user levels. The admin and the patient: Admin can be

the dentist or the dental staff whereas they have the access thru the all modules

of the system, while the patient could only manage the system in limited manner.

The online catalogue and limited modules which includes their appointment

history, their personal information, medical history and book appointment. In case

the user forgot their password they can input the code sent to their respective

emails and it will let them change their passwords.

The system also has content management module which the admin can

customize the content of the website based on their likings. They can manage

the announcements, story, logo, gallery, feedback and their team. It generates

reports within the range set. It also has printable forms where the user was able

to print dental certificates, contracts and patient records if needed.

Project Structure

The project structure consists of detailed graphical user interface

(GUI) with descriptions of major components and system feature.

Figure 5. Log-in form of JPF Dental Clinic Patient Record Management

System

Figure 5 shows the Log-in form, wherein the user of the system must input

their username and password to open and access the system. The system has

one user level for the secretary and the dentist.

Figure 6. Forgot Password form of JPF Dental Clinic Patient Record
Management
System
Figure 6 shows the Forgot Password form where the user of the system

should input a correct username to show the security questions for the user to

change their password to retrieve the account.

Figure 7. Main Menu form of JPF Dental Clinic Patient Record Management
System

Figure 7 shows the Main Menu form where it shows the major modules of

the system. It also shows the scheduled appointment every day and the list of

orthodontics patient who didn’t visit for the last three months accurately.
Figure 8. Patient Personal Information tab of JPF Dental Clinic Patient Record
Management System

Figure 8 shows the Patient Personal Information tab where the user was

able to view and edit every patient’s personal information.

Figure 9. Patient’s Medical and Dental History tab of JPF Dental Clinic Patient
Record Management System

Figure 9 shows the Patient’s Medical and Dental History tab where the

user was able to view and edit patient’s medical and dental history
Figure 10. Orthodontic Patient’s Information and Medical and Dental History tab
of
. JPF Dental Clinic Patient Record Management System
Figure 10 shows the Orthodontic Patient’s Information and Medical and

Dental History where the user was able to edit orthodontic patient’s medical and

dental history.

Figure 11. Orthodontics Financial Recording tab of JPF Dental Clinic Patient
Record
Management System

Figure 11 shows the Orthodontics Financial Recording tab where the user

was able to record the patient’s monthly adjustment and view the remaining

balance of the patient.

Figure 12. Perform Procedure tab of JPF Dental Clinic Patient Record
Management
System

Figure 12 shows the perform procedure tab where the user was able to

add or edit the recorded dental procedure or treatment of the patient with the

specific tooth number.

Figure 13. Dental Chart of JPF Dental Clinic Patient Record Management
System

Figure 13 shows the Dental Chart where the user was able to view the

previous and current diagnosis of teeth and gums of the patient.

Figure 14. Add New Patient/Schedule form of JPF Dental Clinic Patient Record
Management System

Figure 14 shows the Add New Patient or Add Schedule form where the

user was able to add new patient to record or add schedule for new patient.

Figure 15. Schedule Existing Patient form of JPF Dental Clinic Patient Record
Management System

Figure 15 shows the Schedule Existing form where the user was able to

schedule a patient who already had patient record.

Figure 16. Appointments of Patient tab of JPF Dental Clinic Patient Record
Management
System
Figure 16 shows the Appointments of Patient tab where the user was able

to view the list of scheduled patient and able to cancel an appointment or turn it

into a regular patient.

Figure 17. Archived Appointments in Admin form of JPF Dental Clinic Patient
Record Management System

Figure 17 shows the Archived Appointments in Admin form where the user

was able to view the history of the scheduled patient which was placed in the

Archived Appointments.
Figure 18. Add Procedure in Admin form of JPF Dental Clinic Patient Record
Management System
Figure 18 shows the Add Procedure in Admin form where the user of the

system was able to add a procedure or treatment or mark it as general

procedure, restoration, dentures or orthodontics procedure.

Figure 19. Edit Procedure in Admin form of JPF Dental Clinic Patient Record
Management System

Figure 19 shows the Edit Procedure in Admin form where the user may

edit procedure and it’s amount if there is any changes happen.

Figure 20. Add Diagnosis in Admin form of JPF Dental Clinic Patient Record
Management System

Figure 20 shows the Add procedure in Admin form where the user was

able to add a diagnosis and choose either for teeth or gums.

Figure 21. Audit Trail in Admin form of JPF Dental Clinic Patient Record
Management System

Figure 21 shows the Audit Trail in Admin form where the user was able to

see the previous action of the last person who login in the system and made

changes in the system.

Figure 22. Backup in Admin form of JPF Dental Clinic Patient Record
Management
System

Figure 22 shows the Backup in Admin form where the user was able to

backup their record for future purposes.

Project Test Result

This table illustrated how the developers test the whole system and it

shows the behavior during the test and the result of the system.

Table 3. Test and results of the software

ACTIVITY BEHAVIOR RESULTS

Installed the executable The application was

file format of the system installed successfully. PASSED

Logging in the system Successfully logged into

user as administrator to the system and all the PASSED
the system modules were accessible
and manageable.

Add new patient record in New patient record was

the system successfully added to the PASSED
system.

Update/ Edit patient Patient record was

record in the system successfully updated to PASSED
the system

Add new user account The system was

successfully created new PASSED
user account
Searching records in the The task was PASSED
system successfully executed by
the system
Data Backup PASSED
The user was
successfully backup data
from the system

Project Capabilities and Limitations

The following are the capabilities of the project:

1. The system can execute the functions it requires.

2. The system has security to avoid system’s vulnerability.

3. The can add, update, search records.

4. The system can add or change procedures depend to the users wants.

5. The system can back up data from the system.

The following are the limitations of the study:

1. The system is only executable in Microsoft Windows Operating System

(Windows 7 and higher) platform.

2. The study is only a stand-alone system.

3. The system doesn’t have an inventory of the clinics stocks and

materials.

4. The system doesn’t include the payment process like printing receipts.

Project Evaluation

The system was subjected to run in series of tests to check its

functionality, reliability, usability, efficiency, maintainability and portability. It was

implemented at JPF Dental Clinic in Gahak Kawit Cavite and it was evaluated by

10 information technology experts, the clinic dentist and the dental secretary who

was the user of the system to check its overall performance.

Table 4 shows the results of evaluation regarding the functionality

performance of the system. The first indicator, sustainability, gained a mean of

4.58 standard deviation of 0.45 and rated as excellent. The second indicator,

accurateness, gained a mean of 4.50, standard deviation of 0.64, and rated as

very good. The third indicator, Interoperability, gained mean of 4.25, standard

deviation of 0.93 and rated as very good. The fourth indicator, Compliance,

gained mean of 4.58, standard deviation of 0.27 and rated as excellent. The fifth

indicator, accurateness, gained mean of 4.67, standard deviation of 0.24 and

rated as very good. The functionality performance gained overall mean of 4.52,

which was equivalent to an excellent rating.

This indicates that the system is user-friendly and provides comfort and

convenience to the user.

Table 4. Functionality performance of the software

INDICATOR MEAN STANDARD VERBAL
DEVIATION INTERPRETATION

1. Sustainability 4.58 0.45 Excellent

2. Accurateness 4.50 0.64 Very Good
3. Interoperability 4.25 0.93 Very Good
4. Compliance 4.58 0.27 Excellent
5. Security 4.67 0.24 Excellent
GRAND MEAN 4.52 EXCELLENT

Table 5 shows the reliability performance of the system. The first indicator,

maturity, gained a mean of 4.42, standard deviation of 0.63, and rated as very

good. The second indicator, Fault tolerance, gained a mean of 4.25, standard

deviation of 0.75, and rated as very good. The third indicator, recoverability,

gained a mean of 4.42, standard deviation of 0.27, and rated as very good. The

reliability performance gained an overall mean of 4.36 which is equivalent to a

very good rating.

Reliability performance signifies that the system performed well in terms of

maturity, fault tolerance and recoverability. This result is shown in table 5.

Table 5. Reliability performance of the software

INDICATOR MEAN STANDARD VERBAL
DEVIATION INTERPRETATION

1. Maturity 4.42 0.63 Very Good

2. Fault tolerance 4.25 0.75 Very Good
3. Recoverability 4.42 0.27 Very Good
GRAND MEAN 4.36 VERY GOOD

Table 6 shows the usability performance of the software. The first

indicator,

understandability, gained a mean of 4.58, standard deviation of 0.27 and rated as

excellent. The second indicator, learnability, gained a mean of 4.58, standard

deviation of 0.41 and rated as excellent. The third indicator operability gained a

mean of 4.50 and a standard deviation of 0.45, and rated as very good. The

usability performance gained an overall mean of 4.56, which was equivalent to

excellent rating.

This ascertains that the website is easy to be operated and to be learned

by the users.

Table 6. Usability performance of the software

INDICATOR MEAN STANDARD VERBAL
DEVIATION INTERPRETATION

1. Understandability 4.58 0.27 Excellent

2. Learnability 4.58 0.45 Excellent
3. Operability 4.50 0.45 Very Good
GRAND MEAN 4.56 EXCELLENT
Table 7 shows the efficiency performance of the software. The first

indicator, time behavior, gained a mean of 4.42, standard deviation of 0.63, and

rated as very good. The second indicator, resource behavior, gained a mean of

4.17, standard deviation of 0.52 and rated as very good. The efficiency

performance gained an overall mean of 4.29, which was equivalent a very good

rating.

This attests that the time of behavior and resource utilization of the
software performed well.

Table 7. Efficiency performance of the software

INDICATORS MEAN STANDRAD VERBAL
DEVIATION INTERPRETATION

1. Time behavior 4.42 0.63 Very Good

2. Resource behavior 4.17 0.52 Very Good
GRAND MEAN 4.29 VERY GOOD

Table 8 shows the maintainability performance of the software. The first

indicator, analyzability, gained a mean of 4.50, standard deviation of 0.45, and

rated as very good. The second indicator, changeability gained a mean of 4.33,

standard deviation of 0.42, and rated as very good. The third, stability, gained a

mean of 4.42, standard deviation of 0.45, and rated as very good. The fourth

indicator, testability, gained a mean of 4.42, standard deviation of 0.45, and rated

as very good. The maintainability performance gained an overall mean of 4.42,

which is equivalent a very good rating.

This indicates that the website can easily diagnose issues. And can

effortlessly change and tested.

Table 8. Maintainability performance of the software

INDICATOR MEAN STANDARD VERBAL

DEVIATION INTERPRETATION
1. Analyzability 4.50 0.45 Very Good
2. Changeability 4.33 0.42 Very Good
3. Stability 4.42 0.45 Very Good
4. Testability 4.42 0.45 Very Good
GRAND MEAN 4.42 VERY GOOD
Table 9 shows the portability performance of the software. The first

indicator, adaptability, gained a mean of 4.25, standard deviation of 0.39, and

rated as very good. The second indicator replaceability, gained a mean of 4.45,

standard deviation of 0.47, and rated as very good. The third indicator, instability,

gained a mean of 4.33, standard deviation of 0.42, and rated as very good. The

fourth indicator, conformance, gained a mean of 4.17, standard deviation of

0.52,and rated as very good. The maintainability performance gained an overall

mean of 4.30, which was equivalent a very good rating.

This indicates that the performance of the website proves that the

software is portable in conditions of adaptability, installability, conformance and

replaceability.

MEAN STANDARD VERBAL

INDICATORS
DEVIATION INTERPRETATION

1. Adaptability 4.25 0.39 Very Good

2. Replaceability 4.45 0.47 Very Good
3. Instability 4.33 0.42 Very Good
4. Conformance 4.17 0.52 Very Good
GRAND MEAN 4.30 VERY GOOD
Table 9. Portability performance of the software

Table 10 shows the over-all performance of the system. Performance of

the system is measured in terms of functionality, reliability, usability, efficiency

maintainability and portability. All the criteria got an overall mean of 4.41 and

interpreted as very good which indicates that the system is good and it can be

used to perform the functions required by the client.

Table 10. Overall performance of the software

INDICATOR MEAN VERBAL
INTERPRETATION

Functionality 4.52 Excellent

Reliability 4.36 Very Good
Usability 4.56 Excellent
Efficiency 4.29 Very Good
Maintainability 4.42 Very Good
Portability 4.30 Very Good

GRAND MEAN 4.41 VERY GOOD