Contracting Authority: EUROCHAMBRES

EU4Business: Connecting Companies Project

Reference: ENI/2019/411-865
Selection of Business Support Organisations

Application Form
PART C
Legal - Technical – Financial information
Extension of
Deadline for submission of the full application including
Part A + Part B + Part C:
on 30/09/2021 at 17:00 (Brussels date and time)

NOTICE
Online submission via e-submission is mandatory for this call for proposals (see Section 2.2.5 Where
and how to send the proposal). All dates and times are expressed in Brussels time. Applicants
should note that the IT support is open Monday to Friday from 00:00 to 12:00 and from 13:00 to
17:00 Brussels time (except for public holidays).

Application form
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PART C - Proposal

Legal - Technical – Financial information

IMPORTANT NOTICE

1) Processing of the applicants data

When EUROCHAMBRES is processing your application, any data (e.g. names, addresses, CVs
and financial data) will be processed solely for the purposes of the evaluation of the application
and for the performance management and monitoring of the action by the data controller without
prejudice to possible transmission to the bodies in charge with monitoring or inspection tasks in
application of Union law.
As the call of proposals is launched in the framework of EU4BCC, grant contract signed between
EUROCHAMBRES and the European Commission, the European Commission will also have
access to any of the data provided by your organisation in the framework of the present call for
proposals.
Please note that your data will be processed according to the General Data Protection Regulation
2016/679.
For more information on EUROCHAMBRES privacy policy please check the following link:
https://www.eurochambres.eu/privacy-policy/.

2) Format of the documents

Documents must be supplied in the form of scanned versions (i.e. showing legible stamps,
signatures and dates of the said originals).

3) English translation of documents related to the eligibility criteria .

Where these documents are in an official language of the European Union other than the language
of call for proposal, it is strongly recommended, in order to ease the evaluation, to provide a
translation of the relevant parts of the documents, proving the lead applicant's and co-applicants'
eligibility, into English.

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Table of Contents
EU4Business: Connecting Companies Project.............................................................................................. 1
PART C - Proposal......................................................................................................................................... 2
Legal - Technical – Financial information................................................................................................ 2
IMPORTANT NOTICE................................................................................................................................ 2
I. Legal capacity criteria........................................................................................................................... 4
II . Technical capacity criteria.................................................................................................................. 4
III. Financial capacity criteria.................................................................................................................... 4
IV. Check list:........................................................................................................................................... 4
Annex 1................................................................................................................................................ 5
Annex 2................................................................................................................................................ 6
Annex 3................................................................................................................................................ 9
Annex 4.............................................................................................................................................. 11
Annex 5.............................................................................................................................................. 12
Annex 6.............................................................................................................................................. 13
Annex 7.............................................................................................................................................. 14
Annex 8.............................................................................................................................................. 15
Annex 9.............................................................................................................................................. 17

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I. Legal capacity criteria
To allow EUROCHAMRES/Sectorial consortium to check the eligibility of the application, the following
documents should be provided:
 Lead Applicant’s declaration - Annex 1
 Declaration of honour for all the applicants that they are not concerned by one of the EU
listed exclusion criteria - Annex 2
 Agreement and Power of Attorney for the co-applicants - Annex 3
 Statutes of the not-for-profit organisation
II . Technical capacity criteria

Applicants must prove that they have the professional competencies in the sector and the appropriate
qualifications to manage the proposed action.
The following documents are to be provided:
 A list of previous projects and/or activities implemented and connected in the chosen economic
sector, if possible for the last 3 years: maximum of 1 page per action (all applicants) -
Annex 4
 Composition of the team in charge of implemented the proposed action (document to be signed
by the lead applicant - Annex 5
 CVs of the team staff. CVs should be sent using the Europass CV template -
Annex 6. Information on how to fill the EUROPASS CV:
https://europa.eu/europass/en/create-europass-cv

III. Financial capacity criteria

Applicants must have stable and sufficient economic resources to maintain their activity throughout the
duration of the grant and to participate in its funding.
The following documents are to be provided:
 The profit and the loss account, the balance sheet for the last two financial years for which the
accounts were closed for the lead applicant. These documents should be provided in English1;
 Lead applicant’s Financial Identification form. The document must be signed by the
representative of the holder of the bank account. Follow the other instructions in the template –
Annex 7 (link to template).
The lead applicant must use the Financial Identification form (one page):
https://ec.europa.eu/budget/library/contracts_grants/info_contracts/financial_id/fich_sign_ba_
gb_en.pdf

 For all the applicants the turnover statement for the last three financial years - Annex 8

IV. Check list:

The check list must be filled in and signed by the lead applicant - Annex 9.

1
Where these documents are in an official language of the European Union other than the language of call for
proposal, it is strongly recommended, in order to ease the evaluation, to provide a translation of the relevant
parts of the documents, proving the lead applicant's and co-applicants' eligibility, into English.
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Annex 1
On the concerned Lead Applicant headed paper
LEAD APPLICANT DECLARATION

The Lead applicant, represented by the undersigned, being the authorised signatory of the applicant, in the
context of the present call for proposals, representing any co-applicant(s), in the proposed action, hereby
declares that:

i. it has the sources of financing specified in Section 2.1 of the guidelines for applicants;
ii. it has sufficient financial capacity to carry out the proposed action or work programme (see Section
2.3 of the guidelines);
iii. it certifies the legal statutes of the lead applicant, of the co-applicant(s) are eligible in accordance with
the criteria set out under Sections 2.1 of the guidelines for applicants;
iv. the lead applicant, the co-applicant(s) have the professional competences and qualifications specified
in Section 2 of the guidelines;
v. it is directly responsible for the preparation, management and implementation of the action with the
co-applicant(s) and is not acting as an intermediary;
vi. the lead applicant and or the co-applicant(s) are not in the situations excluding them from
participating in call for proposals and listed in the declaration of honour;
vii. the lead applicant and co-applicant(s) acknowledge that if they participate in the call for proposals in
spite of being in any of the situations mentioned in the declaration of honour, they may be subject to
rejection from this procedure and to administrative sanctions in the form of exclusion and financial
penalties up to 10 % of the total estimated value of the action;
viii. this information may be published on the Commission website in accordance with the Financial
Regulation in force;
ix. the lead applicant and each co-applicant are able to deliver immediately, upon request, the
supporting documents requested by EUROCHAMBRES or the relevant Sectorial Consortium;
x. if the BSOs Partnership is selected, the lead applicant, the co-applicant(s) will be awarded a grant
contract and therefore accept the contractual conditions as laid down in the standard grant contract
annexed to the guidelines for applicants;
xi. the lead applicant is fully aware of the obligation to inform without delay the EUROCHAMBRES to
which this application form is submitted if the same application for funding made to other European
Commission departments or European Union institutions has been approved by them after the
submission of this grant application;
xii. the lead applicant and co-applicant(s) are fully aware that for the purposes of safeguarding the EU’s
financial interests, their personal data may be transferred to internal audit services, to the early
detection and exclusion system, to the European Court of Auditors, to the Financial Irregularities
Panel or to the European Anti-Fraud Office;
xiii. as co-signatories of the grant contract, the lead applicant and co-applicant(s):
 shall be jointly and severally liable towards EUROCHAMBRES for the performance of the grant
contract;
 shall comply with the terms and conditions of the grant contract and ensure the proper
execution of their respective share in the implementation of the action;
xiv. the lead applicant will have to dispatch the payments related to the implementation of the action to
the co-applicant(s) 30 days upon reception of the EUROCHAMBRES payment.

Date and place

Name

Function Legal authorized representative

Signature

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Annex 2
To be signed by all applicants (lead and co-applicant(s)) on their entity the member
headed paper

DECLARATION OF HONOUR

The undersigned [insert the name of the person signing this form],

Name of the Business Support Organisation (BSO)

Legal status

Registered address

Legal entity file number (if available)

BSO date of registration

VAT number

Hereafter referred as the entity

having the legal capacity required to act on behalf of his/her entity

 Declares that the entity

1) is eligible in accordance with the criteria set out in the specific call for proposals;
2) has the required financial and operational capacity as set out in the specific call for proposals;
3) has the required financial and operational capacity as set out in the specific call for proposals;
4) has not received any other Union funding to carry out the action subject of this grant application and
commits to declare immediately to EUROCHAMBRES any other such Union funding it would receive
until the end of the implementation of the action.
 Declares that the above-mentioned entity is not in one of the following situations:

I – Situations of exclusion concerning the entity

(a) it is bankrupt, subject to insolvency or winding-up procedures, where its assets are being administered by a
liquidator or by a court, where it is in an arrangement with creditors, where its business activities are suspended,
or where it is in any analogous situation arising from a similar procedure provided for under national laws or
regulation

(b) it has been established by a final judgement or a final administrative decision that it is in breach of its obligations
relating to the payment of taxes or social security contributions in accordance with the applicable law;
(c) it has been established by a final judgement or a final administrative decision that it is guilty of grave professional
misconduct by having violated applicable laws or regulations or ethical standards of the profession to which the
person belongs, or by having engaged in any wrongful conduct which has an impact on its professional credibity
where such conduct denotes wrongful intent or gross negligence, including, in particular, any of the following:

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(i) fraudulently or negligently misrepresenting information required for the verification of the absence of
grounds for exclusion or the fulfilment of eligibility and selection criteria or in the performance of a contract,
an agreement or a grant decision;
(ii) entering into agreement with other persons with the aim of distorting competition;
(iii) violating intellectual property rights;
(iv) attempting to influence the decision-making process of the Commission/ the Agency during the award
procedure;
(v) attempting to obtain confidential information that may confer upon it undue advantages in the award
procedure;

(d) it has been established by a final judgement that it is guilty of any of the following:

(i) fraud, within the meaning of Article 3 of Directive (EU) 2017/1371 and Article 1 of the Convention on the
protection of the European Communities' financial interests, drawn up by the Council Act of 26 July 1995;
(ii) corruption, as defined in Article 4(2) of Directive (EU) 2017/1371 or active corruption within the meaning
of Article 3 of the Convention on the fight against corruption involving officials of the European Communities
or officials of Member States of the European Union, drawn up by the Council Act of 26 May 1997, or conduct
referred to in Article 2(1) of Council Framework Decision 2003/568/JHA, or corruption as defined in the
applicable law;
(iii) conduct related to a criminal organisation, as referred to in Article 2 of Council Framework Decision
2008/841/JHA;
(iv) money laundering or terrorist financing within the meaning of Article 1(3), (4) and (5) of Directive (EU)
2015/849 of the European Parliament and of the Council;
(v) terrorist offences or offences linked to terrorist activities, as defined in Articles 1 and 3 of Council
Framework Decision 2002/475/JHA, respectively, or inciting, aiding, abetting or attempting to commit such
offences, as referred to in Article 4 of that Decision;
(vi) child labour or other offences concerning trafficking in human beings as referred to in Article 2 of Directive
2011/36/EU of the European Parliament and of the Council;
(e) it has shown significant deficiencies in complying with the main obligations in the performance of a contract, an
agreement or a grant decision financed by the Union’s budget, which has led to its early termination or to the
application of liquidated damages or other contractual penalties, or which has been discovered following checks,
audits or investigations by an Authorising Officer, OLAF or the Court of Auditors;
(f) it has been established by a final judgment or final administrative decision that it has committed an irregularity
within the meaning of Article 1(2) of Council Regulation (EC, Euratom) No 2988/95;
(g) it has been established by a final judgment or final administrative decision that the person has created an entity
under a different jurisdiction with the intent to circumvent fiscal, social or any other legal obligations of
mandatory application in the jurisdiction of its registered office, central administration or principal place of
business;
(h) it has been established by a final judgment or final administrative decision that the person has been created with
the intent provided for in point (g);
(i) for the situations referred to in points (c) to (h) above the person is subject to:
i. facts established in the context of audits or investigations carried out by the European Public Prosecutor’s
Office after its establishment, the Court of Auditors, the European Anti-Fraud Office or internal auditor, or any
other check, audit or control performed under the responsibility of an authorising officer of an EU institution,
of a European office or of an EU agency or body;
ii. non-final judgments or non-final administrative decisions which may include disciplinary measures taken by
the competent supervisory body responsible for the verification of the application of standards of professional
ethics;
iii. facts referred to in decisions of entities or persons being entrusted with EU budget implementation tasks;
iv. information transmitted by Member States implementing Union funds;
v. decisions of the Commission relating to the infringement of Union competition law or of a national competent
authority relating to the infringement of Union or national competition law; or
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vi. decisions of exclusion by an authorising officer of an EU institution, of a European office or of an EU agency or
body.
II – Situations of exclusion concerning a natural person who is essential for the award or the
implementation of the action or work programme subject to the grant application
declares that a natural or legal person who is a member of the administrative, management or supervisory body
of the above-mentioned person(s), or who has powers of representation, decision or control with regard to the
above-mentioned legal person(s) (this covers e.g. company directors, members of management or supervisory
bodies, and cases where one natural or legal person holds a majority of shares), or a beneficial owner of the
person(s) (as referred to in point 6 of article 3 of Directive (EU) No 2015/849) is not in one of the following
situations:

- situation (a) grave professional misconduct;

- situation (b) fraud, corruption or other criminal offence;
- situation (c) significant deficiencies in performance of a contract;
- situation (d) irregularity;
- situation (e) creation of an entity with the intent to circumvent legal obligations;

III – Situations of exclusion concerning beneficial owners and natural or legal persons with power of
representation, decision-making or control Not applicable to natural persons, Member States or local
developement agencies
(6) declares that a natural or legal person who is a member of the administrative, management or supervisory body
of the above-mentioned person(s), or who has powers of representation, decision or control with regard to the
above-mentioned legal person(s) (this covers e.g. company directors, members of management or supervisory
bodies, and cases where one natural or legal person holds a majority of shares), or a beneficial owner of the
person(s) (as referred to in point 6 of article 3 of Directive (EU) No 2015/849) is not in one of the following
situations. If yes, please indicate in annex to this declaration which situation and the name(s) of the concerned
person(s) with a brief explanation
- situation (c) grave professional misconduct;
- situation (d) fraud, corruption or other criminal offence;
- situation (e) significant deficiencies in performance of a contract;
- situation (f) irregularity;
- situation (e) creation of an entity with the intent to circumvent legal obligations;

The above entity must immediately inform the contracting authority of any changes in the situations as
declared.

The entity subject to this declaration may be subject to rejection from this procedure and to administrative
sanctions (exclusion or financial penalty) if any of the declarations or information provided as a condition for
participating in this procedure prove to be false.

Full name Date Signature

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Annex 3
To be signed by the co-applicant(s) on his(their) entity headed paper
AGREEMENT - POWER OF ATTORNEY

The undersigned:

Name

Function

Name of the Business Support Organisation (BSO)

Legal status

Registered address

Legal entity file number (if available)

BSO date of registration

VAT number

Hereafter referred as the entity

having the legal capacity required to act on behalf of his/her entity

HEREBY AGREES AS FOLLOWS:

1) The BSO partnership for the implementation of name of the action has designated:

Name of the EU BSO lead applicant as the BSOs Partnership Leader and authorise this company to
sign the application form following the call of proposals ENI/2019/411-865 issued by EUROCHAMBRES
in the framework of the EU4Businness: Connecting Companies (EU4BCC).

EU4BCC has been the object of a grant agreement between the European Commission and
EUROCHAMBRES.

2) In case EUROCHAMBRES awards the action described in the above mentioned call for proposals to the
BSOs partnership, the entity gives the power to BSOs partnership leader to sign on the behalf of the
co-applicant(s) the grant contract between EUROCHAMBRES and the BSOs partnership and any
further amendment.

3) If the BSOs Partnership is selected, the lead applicant, the co-applicant(s) will be awarded a grant
contract and therefore the co-applicants accept the contractual conditions as laid down in the
standard grant contract annexed to the guidelines for applicants.

4) As co-signatories of the grant contract, the entity:

a) Shall be jointly and severally liable towards EUROCHAMBRES for the performance of the grant
contract.

b) Shall comply with the terms and conditions of the grant contract and ensure the proper execution
of their respective share in the implementation of the action.

5) Payments related to the implementation of the actions on the BSOs partnership Leader. who will have
to dispatch the payment to the members of the BSOs partnership within 30 days upon reception of
the EUROCHAMBRES payment.

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6) The members of the BSOs partnership grant to the BSOs Partnership Leader all the necessary powers
to act on their behalf in connection with the implementation of the action. This mandate involves the
following tasks:
a) BSOs Partnership Leader shall sign any contractual documents and issue any invoices related to the
implementation of the action on behalf of the co-applicant(s);
b) BSOs Partnership Leader shall act as single point of contact for the Sectorial Consortium in charge
of monitoring the action and for EUROCHAMBRES. In addition, it shall co-ordinate the smooth and
timely implementation of the action and guarantee a proper administration of the grant contract.

7) The co-applicant(s) declare that they are not in the situations excluding them from participating in call
for proposals and listed in the declaration of honour.
The co- applicant() acknowledge that if they participate in the call for proposals in spite of being in
any of the situations mentioned in the declaration of honour, they may be subject to rejection from
this procedure and to administrative sanctions in the form of exclusion and financial penalties up to
10% of the total estimated value of the action.
This information may be published on the Commission website in accordance with the Financial
Regulation in force.

8) The lead applicant and co-applicants are fully aware that for the purposes of safeguarding the EU’s
financial interests, their personal data may be transferred to internal audit services, to the early
detection and exclusion system, to the European Court of Auditors, to the Financial Irregularities
Panel or to the European Anti-Fraud Office.

Any modification to the present agreement / power of attorney shall be subject to the EUROCHAMBRES
express approval.

This agreement / power of attorney shall expire when all the contractual obligations of the BSOs partnership
towards EUROCHAMBRES in connection with the implementation of the action as provided in the grant
contract have ceased to exist. The parties cannot terminate it before that date without the EUROCHAMBRES’s
consent.

Signed in ………… on ……….. ………

Name

Function

Business Support Organisation

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Annex 4
To be signed by the lead applicant and co-applicant(s) on their entity headed paper

Previous projects and activities implemented and connected in the chosen economic sector

Name of the organisation:  

Lead Applicant   Co-Applicant      

Project Title   Sector  

Role: Donors Amount

Cost of the Dates
Location of the coordinator, to the contribute
action (from..to)  
action co- action d (by
(EUR) dd/mm/yyyy
beneficiary (name) donor)

             

             

Objectives and results of the action  

Insert additional table where applicable.

Date

Name

Function

Signature

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Annex 5

To be filed in and signed by the lead applicant on his entity headed paper

Composition of the team to be filled in and signed by the lead applicant

Position Name and Organisation Proficiency in Years of

surname (Lead applicant or English experience in the
co-applicant) field
Project officer Written:
Spoken:
Read:
Event manager Written:
Spoken:
Read:
Communication Written:
manager Spoken:
Read:
Financial officer Written:
Spoken:
Read:

Please add or cut lines if needed.

Please provide a CV in English and Europass format for each line/person, highlighting how each of
the proposed persons fill in the requirements of the call (see attached template).

https://europa.eu/europass/en/create-europass-cv

Date

Name

Function

Signature

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Annex 6
The lead applicant must collect and send the CVs of proposed staff
https://europa.eu/europass/en/create-europass-cv

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Annex 7
The lead applicant must use the Financial Identification form (one page) provided in the following
link, the signatures of the bank and the bank account holder must on the same page.
https://ec.europa.eu/budget/library/contracts_grants/info_contracts/financial_id/fich_sign_ba_gb_e
n.pdf

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Annex 8
To be filled by the lead and co-applicant(s) on the entity headed paper

STATEMENT OF TURNOVER FOR THE LAST THREE YEARS

(insert the name of the organisation)

Currency: EURO
ENTITY FINANCIAL DATA

2 years before last Year before last

Last year Average
year year
Financial data
EUR EUR EUR EUR

[insert year] 2[insert year] [insert year]  

Annual income,
[insert [insert
excluding this [insert amount(s)] [insert amount(s)]
amount(s)] amount(s)]
contract

[insert [insert
Current assets [insert amount(s)] [insert amount(s)]
amount(s)] amount(s)]

Current [insert [insert

[insert amount(s)] [insert amount(s)]
liabilities amount(s)] amount(s)]

[insert [insert
Current Equity [insert amount(s)] [insert amount(s)]
amount(s)] amount(s)]

Current ratio
(current [insert [insert
[insert amount(s)] [insert amount(s)]
assets/current amount(s)] amount(s)]
liabilities)

Current equity
ratio
[insert [insert
(current [insert amount(s)] [insert amount(s)]
amount(s)] amount(s)]
Equity/current
assets)

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ENTITY ANNUAL MANPOWER

Year before Period

Annual manpower Past year Current year
past year average

  Overall Overall Overall Overall

[insert [insert [insert [insert

Permanent staff
number(s)] number(s)] number(s)] number(s)]

[insert [insert [insert [insert

Other staff
number(s)] number(s)] number(s)] number(s)]
[insert [insert [insert [insert
Total
number(s)] number(s)] number(s)] number(s)]

Permanent staff as
[insert [insert [insert [insert
a proportion of
number(s)] number(s)] number(s)] number(s)]
total staff (%)

[please specify if lead applicant or co-applicant]

Name of the applicant: [insert name]

I hereby confirm that [insert year] is the last fiscal year for which the accounts have been closed.

[Chief accountant / Chief Executive Officer /Legal representative]

Signature

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Annex 9
To be filed in and signed by the Lead Applicant

CHECKLIST PART C

Before sending your proposal, please check that each of the following
Tick the items off below
criteria HAVE BEEN MET IN FULL AND TICK THEM OFF

  Sector and Title of the Action : <indicate the title> Yes No

1 The submission deadline has been met

2 The submission has been done through the online submission system

The correct application forms (Part A, Part B and C and annexes) have
3    
been used and are included

4 The application is typed and written in English.    

5 Part A of the application form is complete

6 Part A also contains the Logframe (Part A, Annex 1)

The budget is enclosed, in balance, presented in the format requested

and stated in EUR (Part B) and:
7  Worksheet # 1 has been correctly filed in
 Worksheet # 2 has been correctly filed in
 Worksheet # 4 has been correctly filed in

Eligible costs are in line with the requirements mentioned in Section

8
2.1.4 of the present guidelines

9 Staff costs represent a maximum of 40% of the provisional budget

10 The provisional budget is realistic and cost-effective budget.

A budget is allocated for the applicant’s participation in EU4BCC

11 training, networking and benchmarking activities (see important
consideration in Section 2, point 3.1 of the guidelines)

The declaration by the lead applicant has been filled in, signed and
12
included (Part C, Annex 1)

All applicants have completed and signed the declaration of honour

13
and are all included (Part C, Annex 2)

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Co-applicants have completed and signed the agreement and power
14
of attorney and are all included (Part C, Annex 3)

Applicants’ statutes or articles of association are included and have

15
been translated into English where applicable

The table stating the experience of the applicants in previous projects

16
has been filled in (Part C, Annex 4)

The table with the composition of the team is completed (Part C,

17
Annex 5)

18 All CV are in English and Europass format (Part C, Annex 6)

The lead applicant financial Statements (balance sheets and profit &
19
loss accounts) of the last two years for the lead applicant only.

20 The lead applicant identification form is included

All applicants have submitted the statement turnover for all applicants
21
for the three lasts years and are all included

22 The action will be implemented in the EaP and EU countries    

The duration of the action is between 4 and 6 months (the minimum

23 and maximum allowed, depending on the type of action, in an    
“implementation window” of 6 months).

24 The requested EU contribution is maximum 57.000 EUR    

25 The requested EU contribution is 95% of the total eligible costs.    

Date

Name

Function

Signature

Please don’t forget to insert the Annual accounts for the last two financially closed years for the lead
applicant only!
Please save everything as an unique pdf and upload it into the e-submission system. Please make sure all
annexes are in order. Thank you!

****************************

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