Configuration Rationale Document

Personnel Structure
Contents
1.0 Configuration Rationale..............................................................................................3
2.0 Process Number and Element Name.............................................................................3
3.0 Organizational Ownership...........................................................................................3
4.0 Contact Info...............................................................................................................3
5.0 Solution Manager Path................................................................................................3
6.0 Assumptions:.............................................................................................................4
7.0 Key Configuration Settings.........................................................................................4
Attachment 1: Define Employee Group......................................................................................................... 4
Attachment 2: Define Employee Sub Group.................................................................................................. 6
Attachment 3: Assign Employee Subgroup to Employee Group.......................................................................7
Attachment 4: Define EE Subgroup Grouping for PCR and Coll. Agrmt. Prov................................................10
9.0 Open Items:..................................................................................................................11
1.0 Configuration Rationale

The personnel structure is also a component of SAP ERP HCM structures. The personnel structures are
comprised of employee group and employee subgroup. The following sections describe these two
components in detail.

The employee group allows you to divide employees administratively. It also defines the extent to
which employees place their labor at the disposal of the enterprise. Each employee group has a unique
one-character alphanumeric identifier that is set up in configuration. These groupings can be country
specific. You can default the employee group on the employee’s record based on the employee’s
position in organizational management.

The employee subgroup subdivides the employee group. Each employee subgroup has a unique two-
character alphanumeric identifier that is set up in configuration. You can default the employee subgroup
to the employee’s record based on the position. Employee subgroups are used to generate general data
entry default values (such as work schedule or payroll area), select criteria for reporting, and perform
authorization checks within SAP ERP HCM using standard HR security. For example, companies can
restrict which users have access to which set of employees based on the employee group and employee
subgroup.

2.0 Process Number and Element Name

<Example: based upon HCM Solution Manager Structure>

Process # Element Name

3.0 Organizational Ownership

Work stream HR Personnel Administration

4.0 Contact Info

Author: <author name> ERP Competency Center

5.0 Solution Manager Path

Path Logical
Component
<Defined by project Solution Manager Structure> ECC

5.0 Prerequisite(s)

N/A
6.0 Assumptions:

 Employee group and Employee sub group combinations are not separated by MOLGA-
country grouping and will be available to all countries to perform HR actions.

7.0 Key Configuration Settings

Object Description Transport Client

Type Dep

Define Employee Group T S

Define Employee subgroup T S

Assign employee subgroup to employee T S

group
Define payroll area T S
Define Default Payroll Area

Define EE Subgroup Grouping for PCR T S

and Coll.Agrmt.Prov
Attachment 1: Define Employee Group

Menu path:

IMGEnterprise Structure  Definition  HR Management  Define

IMG path Employee Group

Table T501

Configuration Screenshots:

The employee group allows you to divide your employees into groups and allows you to define their
relationship to the enterprise. The following essential organizational functions can be carried out using
the employee group:

 Generating default values when entering data; for example, for the payroll accounting area or
for the basic pay of the employee.
 Generating a selection criterion for evaluations.
 Generating a unit for the authorization check

.
Configuration Values in SAP:

Link to HCM Global Template:

<link>

Employee Group:

Employee Group Name of employee grp

1 Regular Full-time
2 Regular Part-time
3 Retiree/Pensioner
4 Temp/Seasonal FT
5 Temp/Seasonal PT
6 Expatriate
7 Inpatriate
8 External Person

Attachment 2: Define Employee Sub Group

Menu path:

IMGEnterprise Structure  Definition  HR Management  Define

IMG path
Employee Sub Group

Table T503K

Configuration Screenshots:

The employee subgroup represents a subdivision of the employee group.

Configuration Values in SAP:

Link to HCM Global Template:

<link>

Employee Subgroup:

Employee Name of EE subgroup

Subgroup

Z0 Hourly
Z1 Salaried
Z2 Executive
Z3 Sales Hourly
Z4 Sales Salaried
Z5 Union Hourly
Z6 Union Salaried
Z7 Beneficiary-Pension
Z8 Retiree Salaried
Z9 Board of Director
ZA Interns/Co-Ops
ZD Salaried Full-time
ZE Salaried Part-time
ZF Sales Salaried FT
ZG Sales Salaried PT
ZJ Independent Contractor
ZK Outsourced Provider
ZL Agency
ZM Retiree Hourly
ZN Sales Contractor
Attachment 3: Assign Employee Subgroup to Employee Group

Menu path:

IMG  Enterprise Structure  Assignment  HR Management 

IMG path
Assign employee subgroup to employee group

Table V_T503Z

Configuration Screenshots:
Configuration Values in SAP:

Link to HCM Global Template:

<link>

EE Grp Name of Employee grp ES grp Name of EE subgroup

1 Regular Full-time Z0 Hourly
1 Regular Full-time Z1 Salaried
1 Regular Full-time Z2 Executive
1 Regular Full-time Z3 Sales Hourly
1 Regular Full-time Z4 Sales Salaried
1 Regular Full-time Z5 Union Hourly
1 Regular Full-time Z6 Union Salaried
2 Regular Part-time Z0 Hourly
2 Regular Part-time Z1 Salaried
2 Regular Part-time Z2 Executive
2 Regular Part-time Z3 Sales Hourly
2 Regular Part-time Z4 Sales Salaried
2 Regular Part-time Z5 Union Hourly
2 Regular Part-time Z6 Union Salaried
3 Retiree/Pensioner Z2 Executive
3 Retiree/Pensioner Z7 Beneficiary-Pension
3 Retiree/Pensioner Z8 Retiree Salaried
3 Retiree/Pensioner ZM Retiree Hourly
3 Retiree/Pensioner Z9 Board of Director
4 Temp/Seasonal FT Z0 Hourly
4 Temp/Seasonal FT Z1 Salaried
4 Temp/Seasonal FT ZA Interns/Co-Ops
4 Temp/Seasonal FT Z3 Sales Hourly
4 Temp/Seasonal FT Z4 Sales Salaried
4 Temp/Seasonal FT Z5 Union Hourly
4 Temp/Seasonal FT Z6 Union Salaried
5 Temp/Seasonal PT Z0 Hourly
5 Temp/Seasonal PT Z1 Salaried
5 Temp/Seasonal PT ZA Interns/Co-Ops
5 Temp/Seasonal PT Z3 Sales Hourly
5 Temp/Seasonal PT Z4 Sales Salaried
5 Temp/Seasonal PT Z5 Union Hourly
5 Temp/Seasonal PT Z6 Union Salaried
6 Expatriate ZD Salaried Full-time
6 Expatriate ZE Salaried Part-time
6 Expatriate Z2 Executive
6 Expatriate ZF Sales Salaried FT
6 Expatriate ZG Sales Salaried PT
7 Inpatriate ZD Salaried Full-time
7 Inpatriate ZE Salaried Part-time
7 Inpatriate Z2 Executive
7 Inpatriate ZF Sales Salaried FT
7 Inpatriate ZG Sales Salaried PT
8 External Person ZA Interns/Co-Ops
8 External Person Z9 Board of Director
8 External Person ZJ Independent Contractor
8 External Person ZK Outsourced Provider
8 External Person ZL Agency
8 External Person ZN Sales Contractor

Attachment 4: Define EE Subgroup Grouping for PCR and Coll. Agrmt. Prov

The employee subgroup grouping for the personnel calculation rule is required in Payroll Accounting.
The collective agreement provisions grouping is required for indirect valuation of wage types in the
Basic Pay infotype (0008).

Menu path:

IMG  Personnel Management  Personnel Administration  Payroll

IMG path
Data Basic Pay  Define EE Subgroup Grouping for PCR and
Coll.Agrmt.Prov
Table
V_503_B

Configuration Screenshots:

Configuration Values in SAP:

Link to HCM Global Template:

<link>
9.0 Open Items:

 Employee Subgroups will need to be updated based upon HR Structures design

 Employee Subgroup grouping for PCR and CAP has to be defined based up HR Structures.