Relief International COMPETITIVE BID ANALYSIS

PR reference no(s). Date prepared Prepared by

Bidder 1 Bidder 2 Bidder 3 Bidder 4

Name:
Location:
Bidder
currency:
Quote /
invoice no.
Availability Availability Availability Availability
PR line
Description of Goods / Services Unit Quantity Unit cost Total cost date / lead Unit cost Total cost date / lead Unit cost Total cost date / lead Unit cost Total cost date / lead
item
time time time time

Total cost of goods

VAT / taxes
Transport cost
Any other costs
Total cost in bidder currency
Total Cost - standard currency
RFQ: Other criteria considered
Quality of goods / service (rank out of 5)
For use
with RFQ Other criteria (to add as applicable as stated in the RFQ)
only

Tender: Score from Tender Evaluation Form

For use
with Bidder passed Essential criteria Yes / No Yes / No Yes / No Yes / No
tender Bidder score for Preferred & Desirable criteria
only

Recommend to award to:

Reasons for recommendation:

Committee member (if required for procurement procedure) Committee member (if required for procurement procedure) Committee member (if required for procurement procedure) Program Manager approval

Name Name Name Name

Position Position Position Position

Date Date Date Date

Signature Signature Signature Signature

Form ID:513672866.xlsx
Relief International COMPETITIVE BID ANALYSIS

RF reference no(s). Date prepared 01/01/2013 Prepared by A. Officer

RF/MAN/2012/006
Bidder 1 Bidder 2 Bidder 3 Bidder 4
Name: Med Supplier 1 Med Supplier 2 Med Supplier 3
Location: Netherlands UK USA
Bidder
EUR EUR USD
currency:
Quote /
MS101 Tender MD 2013 Q1023
invoice no.
Availability Availability Availability Availability
PR line
Description of Goods / Services Unit Quantity Unit cost Total cost date / lead Unit cost Total cost date / lead Unit cost Total cost date / lead Unit cost Total cost date / lead
item
time time time time
3 Acide Folique 5 mg tab 60,000 0.0019 114.00 1 week 0.0018 105.00 1 week 0.0018 105.00 3 weeks
4 Amoxycillin, 250mg tab tab 570,000 0.0158 9,006.00 2 weeks 0.0110 6,270.00 1 week 0.0170 9,690.00 3 weeks
5 Coartem (artemether 20mg + lumefantrine 120mg) tab 572,800 0.0450 25,776.00 3 weeks 0.0520 29,785.60 1 week 0.0600 34,368.00 4 weeks
6 Cotrimoxazole, 100+20mg tab 200,000 0.0033 660.00 1 week 0.0020 400.00 1 week 0.0300 6,000.00 12 weeks
7 Erytromicine, 250mg tab 100,000 0.0238 2,380.00 9 weeks 0.0225 2,250.00 1 week 0.0500 5,000.00 10 weeks
9 Fer Sulphate 200mg + Acide Folique 0.4mg tab 160,000 0.0021 336.00 9 weeks 0.0013 200.00 1 week 0.0013 200.00 12 weeks
10 Griseofulvine 125mg tab 12,000 0.0130 156.00 9 weeks 0.0060 72.00 1 week 0.0100 120.00 4 weeks
12 Mebendazole, 250mg tab 100,000 0.0058 580.00 9 weeks 0.0031 310.00 1 week 0.0035 350.00 6 weeks

Total cost of goods 39,008.00 39,392.60 55,833.00

VAT / taxes
Transport cost 10,000.00 11,500.00 20,000.00
Any other costs
Total cost in bidder currency 49,008.00 50,892.60 75,833.00
Total Cost - standard currency 49,008 EUR 50,893 EUR 58,685 EUR
RFQ: Other criteria considered
Quality of goods / service (rank out of 5)
For use
with RFQ Other criteria (to add as applicable as stated in the RFQ)
only

Tender: Score from Tender Evaluation Form

For use
with Bidder passed Essential criteria Yes Yes Yes Yes / No
tender Bidder score for Preferred & Desirable criteria 37 43 20
only

Recommend to award to: Med Supplier 2

Reasons for recommendation:

Med Supplier 2 is slightly more expensive than Medical Supplier 1, however have shorter lead times, which will meet programme need, and have scored better on the preferred and desirable criteria, therefore are considered to provide better value for money for this purchase.

Committee member (if required for procurement procedure) Committee member (if required for procurement procedure) Committee member (if required for procurement procedure) Programme Manager approval

Name Name Name Name

Position Position Position Position

Date Date Date Date

Signature Signature Signature Signature

Form ID:513672866.xlsx
513672866.xlsx

Forms Guidance

The Competitive Bid Analysis summary template should be used to summarise the information
regarding supplier bids for Tenders, including the price comparison and summarising the scores from the
Tender evaluation (see right).

Header Explanation
No. of original request (list more than one if purchase is
RF reference no(s)
consolidated)
Date prepared Date at which review of bids takes place
Person who prepared the bid analysis, normally procurement,
Prepared by
admin assistant or secretary who is a non voter.

For each different item being purchased, reference here the line
RF line item
item number from the original RF(s)
Description (Goods/services) Brief description of goods / services being quoted for
Unit Standard unit of distribution:
Quantity How many units being bid for
Enter name and address of each supplier or service provider
Bidder (1,2 3,4…), Name, Location
that has submitted a bid
Bidder currency List the currency that the bidder has used
If bidders have provided quotes or proforma invoices with
Bidder Quote / Invoice no. reference numbers on, these should be listed here so that
information can be cross-checked easily

Unit cost Enter each bidders indicated unit cost in the bidder currency
Enter each bidders indicated total cost (multiplied by the
Total cost
volume of purchase)
Availability date / lead time Enter the delivery time information from the RFQ
Total cost of goods List the total cost of goods only
List any other costs that the bidders have put on their RFQs /
Transport costs / VAT / Other costs
tenders
Total cost in bidder currency The total cost of the bid in bidder currency
Indicate the total cost in a standard currency (eg. USD), so that
Total cost - standard currency
the bidders can be compared.
Use this section for RFQs only. Add rows to list the questions /
criteria that were requested on the RFQs, and the answers from
RFQ: Other criteria considered bidders, so that these can be evaluated by the Procurement
Committee alongside the price
Quality of goods / service has been added as an example
Use this section for Tenders only. Note whether the bidders
passed the Essential Criteria (with Yes / No) - bidders that did
Tender: Score from Evaluation Form not cannot be successful in the tender. Also indicate the score
from the Preferred and Desirable criteria, using this as a
summary sheet
Enter the supplier that the Tender / Procurement Committee
Recommend to award to believes provides the best value for money and is
recommended for this procurement

513672866.xlsx
513672866.xlsx

State here why the winner was successful, eg cheaper, better

Reasons for recommendation quality, ethically sourced, delivery lead time etc, referring to the
information above

Each member of the procurement committee must sign the

Committee member signature form to confirm they agree with the recommended selected
supplier, where a committee is required for the procurement.

The Programme Manager must sign the form to confirm that

Program Manager approval they agree with the selected choice and this supplier can be
awarded the business

513672866.xlsx
513672866.xlsx

513672866.xlsx