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Invoicing Instructions: 1. Pre-Condition For Issuance of Invoices

1. Invoices may be issued if certain pre-conditions are met, including a signed contract, receipt of goods/services, and fulfillment of other contractual obligations. 2. Invoices must contain specific information such as company details, contract and PO numbers, item descriptions, prices, and payment terms. Invoices for monthly or installment payments require additional reference details. 3. The exchange rate on invoices is the official BNR rate on the date of delivery or performance. Invoices and supporting documents are to be sent to the registered headquarters of the beneficiary company.

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131 views

Invoicing Instructions: 1. Pre-Condition For Issuance of Invoices

1. Invoices may be issued if certain pre-conditions are met, including a signed contract, receipt of goods/services, and fulfillment of other contractual obligations. 2. Invoices must contain specific information such as company details, contract and PO numbers, item descriptions, prices, and payment terms. Invoices for monthly or installment payments require additional reference details. 3. The exchange rate on invoices is the official BNR rate on the date of delivery or performance. Invoices and supporting documents are to be sent to the registered headquarters of the beneficiary company.

Uploaded by

Anca
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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INVOICING INSTRUCTIONS

1. Pre-Condition for issuance of Invoices


Contractor/Supplier is entitled to issue an invoice if the following conditions are cumulatively met:

1. Contract containing a Contract and/or PO number signed by two authorized representatives of Beneficiary
and signed/concluded before start of execution of work / services and/or delivery of goods
2. Reception of Goods / Services / Works protocol containing all necessary details, including the date of
issuance is presented in timely manner to Beneficiary and is counter-signed and dated by authorized
representative(s) of Beneficiary. Contractor/Supplier shall ensure that the date of reception by Beneficiary
is clearly indicated on the reception approval.
3. Bank Guarantee(s), as the case may be, are in place and received by Beneficiary at its Registration Office
latest at the moment of receipt of the first invoice
4. Insurance Certificates, as the case may be, are in place and received by Beneficiary at its Registration
Office latest at the moment of receipt of the first invoice
5. Other contractual conditions, as the case may be, are fulfilled.

2. Content of Invoices
Each Invoice has to contain the following minimum information:

 Contractor’s/Supplier’s Name, Address, VAT Registration Number, Trade Register Number


 Contractor’s/Supplier’s Bank details – IBAN, Bank and BIC (Swift Code as applicable)
 Title of document “Factura” or “Invoice”
 Date of issuance of Invoice
 Beneficiaries’ Name, Address, VAT Registration Number, Trade Register Number
 Beneficiaries’ Contract Number and/or Purchase Order Number and Position
 Project Name and Number, if the case
 Description, quantity and unit of performed works / services and/or delivered goods
 Start and end date of performance of services/works and/or Delivery Date of goods
 Delivery Address / Place of performance
 Price per Unit
 Invoice amount without VAT, VAT amount, Invoice amount with VAT, VAT code
 Payment Terms according to Contract conditions, Payment due date
 Exchange rate(*), if the case
 Value of Performance Guarantee retention, if the case
 “Reverse charge” specification if such reverse charge mechanism is applicable for transaction

Invoices which are subject to monthly and/or installment payments have to contain following additional
information:

 Reference of Invoices issued previously on the Contract / PO specifying the sequential number of invoice
(1st, 2nd, etc.), invoice number and date; invoice amount and total amount invoiced
 References of Guarantee retentions
 Current invoice amount
 Remaining open value in accordance with the Contract
 If the case, the invoiced advance payment(s) to be deducted from the amount to be invoiced

3. Applicable Exchange Rate (*)


As exchange rate on the invoice, Contractor/Supplier shall obtain the BNR exchange rate (www.bnr.ro)
applicable on the date of delivery of goods and/or date of performance of services/works. Where the

Document No.: Page 1 of 2


performance of services/works takes place on more than one day, the exchange rate shall be the date of
reception of the services/works.

4. Invoices issued for / addressed to


All invoices and its supporting documents, as described in art. 2.2. above, will be sent to Beneficiary’s
Registration Office located at Beneficiaries’ registered Headquarters:

For JCR - J.Christof Consulting SRL to: JCR - J.Christof Consulting SRL
49A Trandafirilor Street, Brazii de Sus Village, Brazi Commune, Prahova County, Romania

For J.Christof E&P Services SRL to: J.Christof E&P Services SRL
49A Trandafirilor Street, Brazii de Sus Village, Brazi Commune, Prahova County, Romania

5. Payment Term
The Payment Term as stipulated in the Contract/PO is calculated from the date of receipt of the original,
verifiable and correct invoice at the Registration Office of Beneficiaries’ registered Headquarters and
accompanied by all necessary supporting documents as the case may be:

 Approved Reception Protocol


 Bank Guarantee(s)
 Insurance Certificate(s)
 Other documents, if the case, as specified in Contract/PO or necessary according to the law

6. Rejection of Invoices
Beneficiary shall reject an invoice received from Contractor/Supplier if:

 one or more supporting documents are not received at Beneficiaries’ Registration Office and/or
 Invoice does not fulfill the above mentioned pre-conditions and/or
 Invoice does not meet the requirements of minimum information and/or
 Invoice date is before Contract and/or PO date

Where an invoice is rejected based on above mentioned, Contractor/Supplier acknowledges it is due to its fault
in respecting the present Invoicing Instructions and waives any right to claim to Beneficiary any kind of
compensation, delay penalty or interest.
The new Payment Term shall start to accrue from the moment Beneficiary receives the correct invoice, as per
the present Invoicing Instructions, at Beneficiaries Registration Office.

Contractor / Supplier acknowledges present document and its obligations resulting thereof. Present Document
shall be applicable and valid for all Contracts concluded between the Parties, also if this document is not
attached to each Contract. This agreement shall stay in force until written annulment by Beneficiary.

_______________________ ____________________________ ________________


Contractor / Supplier Name Contractor / Supplier Signature Date

_______________________ ____________________________
Beneficiary Beneficiaries’ Signature

Document No.: Page 2 of 2

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