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Telephone Directory System: Scope

This document describes a telephone directory system that allows users to add, modify, view, and delete phone number entries stored in a Microsoft Access database. Previously, phone numbers were kept in physical books, which could get lost or damaged. It was also time-consuming to search for a number. The new system aims to reduce these problems by allowing easy online access and management of contact information. Users can add new entries, modify existing ones, view all entries, and delete entries as needed. The goals of the new system are to reduce paper usage, ensure information is always available, avoid errors from manual records, and efficiently retrieve updated contact information.

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219 views

Telephone Directory System: Scope

This document describes a telephone directory system that allows users to add, modify, view, and delete phone number entries stored in a Microsoft Access database. Previously, phone numbers were kept in physical books, which could get lost or damaged. It was also time-consuming to search for a number. The new system aims to reduce these problems by allowing easy online access and management of contact information. Users can add new entries, modify existing ones, view all entries, and delete entries as needed. The goals of the new system are to reduce paper usage, ensure information is always available, avoid errors from manual records, and efficiently retrieve updated contact information.

Uploaded by

ash
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Saturday, 23 May 2020

Telephone Directory System

ABSTRACT

A Project entitled “Telephone Directory” is used to maintain the phone numbers of many
users in a system.

In this system we can add the new entries, view all the available entries, modify the specified
record and delete a particular entry.

Here we maintain all of our data in a MS - Access file. In that file only we can add new
entry, modify entry and delete a particular entry.

Before this Telephone Directory system users maintain their required phone numbers in a
book. There may be a chance to lose the book. It is a time consuming process to identify a
particular number.

In order to eliminate the drawbacks of the existing system, a system has been developed due
to which the person need not spend much time in identify a phone number and instead
database is built that takes care of every transaction thereby reducing the burden on customer.

INTRODUCTION

The purpose of the system, which has been developed, is to allow an end user to interact with
the Telephone Directory system which provides some basic features such as adding a new
record information, modifying, viewing and deleting entries. This will also save a lot of time.

Scope:
♦ Users save the phone numbers along with their names.
♦ Modify the names and phone numbers.
♦ Deleting the contact numbers.
♦ Viewing all contact numbers one after another.
Before this Telephone Directory system users maintain their required phone numbers in a book.
There may be a chance to lose the book. It is a time consuming process to identify a particular
number. If the book is lost by us then we are lost the all contact numbers. Then once again we
are gathering those all persons details is very difficult and some times, it is not possible to
gather those all details. If some persons changes his/her contact number then changes old one is
not possible in the book.

 There is a chance to loss of data.


 Performance of the system is low.
 Modification is not possible.
 Searching for number is most difficult.
 Deleting contact is also not possible.
 It is a time consuming process.

Goals of the new system


1. To reduce paper work.
2. Will be readily available.
3. To avoid errors inherent in manual paper work.
4. To improve management of permanent and updated information i.e.,
5. Retrieve this information as efficiently as possible.

SUBMITTED BY :
Aishwarya Raju (1SJ17IS001)
Lekha Devaraj(1SJ17IS030)

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