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Setup and User Manual of Online Payslip

This document provides instructions for setting up and generating online payslips for employee self-service in three steps: 1. Setup profile options and enter payslip information like balances, elements, and messages at the business group level. 2. Configure self-service preferences to determine if payslips are available online and/or in paper format. 3. Payslips become available online for employees to view after payroll runs, prepayments, archiving, and cheque writing are complete. Employees can access payslips by changing their responsibility and selecting the payslip function for different pay periods.

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Mohamed Hosny Elwakil
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315 views

Setup and User Manual of Online Payslip

This document provides instructions for setting up and generating online payslips for employee self-service in three steps: 1. Setup profile options and enter payslip information like balances, elements, and messages at the business group level. 2. Configure self-service preferences to determine if payslips are available online and/or in paper format. 3. Payslips become available online for employees to view after payroll runs, prepayments, archiving, and cheque writing are complete. Employees can access payslips by changing their responsibility and selecting the payslip function for different pay periods.

Uploaded by

Mohamed Hosny Elwakil
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Setup and User Manual of Online

Payslip (SSHR)
1 Setup
1.1 Set Profile Option
Set Profile option to limit the number of Periods for which an employee can view
Payslip through Self Service Human Resource. Profile Option name is “HR: View
Payslip from Date for WEB (MM/DD/YYY)”. By default date is set to
“01/01/1997”.

Set Profile Option

1.2 Enter Payslip Information in Business Group


To enter payslip information:

1. In the Organization window, query the Business Group if it does not already
appear there. In the Organization Classifications region, select either Business
Group or HR Organization, choose others, and select Payslip Information

Enter Payslip Information

2. Click in a field of the Additional Organization Information window to open the


Payslip Information window.
3. Select the type of extra information to be displayed on the payslip. The choices
are:

 Balance
 Element
 Message

Your selection determines which other fields you must complete in this window.

1.2.1 To enter Balance extra information:


1. Select a balance name.
2. Select a dimension.
3. Optionally, enter a display name for the balance.
4. Optionally, enter a message text.
5. Save your work.

Addition of Balance on Payslip

1.2.2 To enter Element extra information:


1. Select the element you want to display.
2. Select the input value for the element.
3. Optionally, enter a display name for the element.
4. Optionally, enter a message text.
5. Save your work.
Addition of Element on Payslip

1.2.3 To enter Message extra information:


1. Enter a display name for the message.
2. Enter a message text. This message will be displayed on the employees’ online
payslip.
3. Save your work.

Addition of Message on Payslip

1.3 Entering Self-Service Preference Information


You enter self-service preference information to define whether documents such
as the online payslip are available in an online and/or paper version.

To enter Self-Service Preference information:

1. In the Organization window, query the Business Group or HR Organization if it


does not already appear there.
2. In the Organization Classifications region, select Business Group or HR
Organization, choose others, and select Self Service Preference.
3. Click in a field of the Additional Organization Information window to open the Self
Service Preference window.
Self Service Preferences

4. Select the document type as Payslip Modeler.


5. Select whether you want the document to be available online.
6. Select whether you want the document to be available on paper.
7. For online payslips if you are providing payslips in PDF format, specify:

 The payslip template you wish to use.


 If you wish to append custom data to the generated XML, specify the custom
package/procedure in the XML Code field as follows: <custom
package>.<custom procedure>.
 The date these changes are to take effect.
 If both the fields are left blank, the application generates an OAF payslip.
 If you select a template and enter an effective date later than payment date, the
application generates an OAF payslip.
 If you select the template and enter an effective date earlier than or equal to
payment date, the application generates a PDF payslip.
 If you do not select a template and enter any date within the Effective Date, the
application generates an OAF payslip.
 If you select the template but do not enter an effective date, the application
generates a PDF payslip.

8. Select the template that you want to use for payslip modeling process, if you do
not want the application to use the default template.
9. Select the element set to exclude the elements from being selected when you
run a payslip modeling process.
10. Payslip Employer Address – Select either GRE/Legal Entity Address or HR
Organization Address (default) for display on the payslip.

Note: You can configure this segment only at Business Group level.
11. Specify the Offset Criteria – Select either Payslip View Date or Date Paid to
configure the date to be used for displaying Online Payslips.. If this field is left
blank or Payslip View Date is selected then the online payslip will be displayed
based on the Payslip View Date defined for the payroll period. If Date Paid is
selected then the payslip will be displayed based on the Date Paid of the payroll
run.

Payslip Modeler

12. Save your work.

Setup is Complete.

2 Generation of Online Payslip


Online Payslip will be available to view for employees on which Following
processes has been completed.

 Payroll Run
 PrePayments
 Payroll Archiver
 Cheque Writer

Steps involved in viewing payslips are;

1. Log in from User to whom employee is attached


Login

2. Switch responsibility to “Employee Self Service”

Select Responsibility

3. Click on Payslip
Go to “Payslip” Function

4. Payslip of Latest Period will appear


Output of Payslip

5. Change period to view Payslip of different Pay Periods

Option to Change Period

Thank you so much for reading.

Ali Hassan

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