Audit of Cash Balances
Audit of Cash Balances
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Chapter 23
Review Questions
23-1 The appropriate tests for the ending balance in the cash accounts depend
heavily on the initial assessment of control risk, tests of controls, and substantive
tests of transactions for cash receipts. The company's controls over cash receipts
assist the auditor in determining that cash received is promptly deposited, that
receipts recorded are proper, that customer accounts are promptly updated, and
that the cash cutoff at year-end is proper. If the results of the evaluation of internal
control, the tests of controls, and the substantive tests of transactions are adequate,
it is appropriate to reduce the tests of details of balances for cash, especially for the
detailed tests of bank reconciliations. On the other hand, if the tests indicate that the
client's controls are deficient, extensive year-end testing may be necessary.
23-2 The appropriate tests for the ending balance in the cash accounts depend
heavily on the initial assessment of control risk, tests of controls, and substantive
tests of transactions for cash disbursements. The company's controls over cash
disbursements assist the auditor in determining that cash disbursed is for approved
company purposes, that cash disbursements are promptly recorded in the proper
amount, and that cash cutoff at year-end is proper. If the results of the evaluation of
internal control, the tests of controls, and the substantive tests of transactions are
adequate, it is appropriate to reduce the tests of details of balances for cash,
especially for the detailed tests of bank reconciliations. On the other hand, if the
tests indicate that the client's controls are inadequate, extensive year-end testing
may be necessary.
An example in which the conclusions reached about the controls in cash
disbursements would affect the tests of cash balances would be:
If controls over the issuance of blank checks, the review of payees, amounts,
and supporting documentation, the signing of checks, and the reconciliation
of bank statements and vendors' statements are adequate, the auditor's
review of outstanding checks on the year-end bank reconciliation may be
greatly reduced. The year-end outstanding checks can be verified by
testing a sample of checks returned with the cutoff bank statement rather
than tracing all paid outstanding checks and the final monthly checks in the
cash disbursements journal to the last month's cleared checks and the
bank reconciliation.
23-1
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23-4 The controller's approach is to reconcile until the balance agrees. The
shortcoming of this approach is that it does not include a review of the items that
flow through the account and it opens the door for the processing of improper items.
Such items as checks payable to improper parties, reissuance of outstanding checks
to improper parties, and kiting of funds would not be discovered with the controller's
approach. The controller's procedures should include the following:
a. Examination of all checks clearing with the statement (including those
on the previous month's outstanding check list) and comparison of
payee and amount to the cash disbursements journal.
b. Test of cash receipts to determine that they are deposited within a
reasonable amount of time.
c. Follow-up on old outstanding checks so that they can be recognized
as income after it is determined that they will not be cashed, and no
liability exists.
23-2
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23-5 (continued)
23-6 This is a good auditing procedure that attempts to discover if any accounts
that should have been closed are still being used, such as by a company employee
to deposit customer remittances. The procedure may also discover unrecorded and
contingent liabilities.
23-7 A cutoff bank statement is a partial period bank statement with the related
cancelled checks, duplicate deposit slips, and other documents included in bank
statements, which is mailed by the bank directly to the auditor. The purpose of the
cutoff bank statement is to verify the reconciling items on the client's year-end
reconciliation with evidence that is inaccessible to the client.
23-8 Auditors are usually less concerned about the client's cash receipts cutoff
than the cutoff for sales, because the cutoff of cash receipts affects only cash and
accounts receivable and not the income statement, whereas a misstatement in the
cutoff of sales affects accounts receivable and the income statement.
For the purpose of detecting a cash receipt cutoff misstatement, there are
two useful audit procedures. The first is to trace the deposits in transit to the cutoff
bank statement to determine the date they were deposited in the bank account.
Because the recorded cash will have to be included as deposits in transit on the
bank reconciliation, the auditor can test for the number of days it took for the in-
transit items to be deposited. If there is more than a two or three day delay between
the balance sheet date and the subsequent deposit of all deposits in transit, there is
an indication of a cutoff misstatement. The second audit procedure requires being
on the premises at the balance sheet date and counting all cash and checks on
hand and recording the amount in the audit files. When the bank reconciliation is
tested, the auditor can then check whether the deposits in transit equal the amount
recorded.
23-9 An imprest bank account for a branch operation is one in which a fixed
balance is maintained. After authorized branch personnel use the funds for proper
disbursements, they make an accounting to the home office. After the expenditures
have been approved by the home office, a reimbursement is made to the branch
account from the home office's general account for the total of the cash
disbursements. The purpose of using this type of account is to provide controls over
cash receipts and cash disbursements by preventing the branch operators from
disbursing their cash receipts directly, and by providing review and approval of cash
disbursements before more cash is made available.
23-3
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Cash received that was not recorded in the cash receipts journal
Checks that cleared the bank but have not been recorded in the cash
disbursements journal
23-11 Whenever a cutoff bank statement is not received directly from the bank,
the auditor may verify the bank statement for the month subsequent to year-end.
The audit procedures used for the verification are as follows:
1. Foot all of the cancelled checks, debit memos, deposits, and credit
memos.
2. Check to see that the bank statement balances when the totals in 1
are used.
3. Review the items included in 1 to make sure they were cancelled by
the bank in the proper period and do not include any erasures or
alterations.
The purpose of this verification is to test whether the client's employees have
omitted, added, or altered any of the documents accompanying the statement.
23-4
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23-12 (continued)
the books of account. The check is recorded a few days later and the shortage
"reappears" unless the process is repeated. A similar effect may be obtained by
depositing unrecorded fictitious N.S.F. checks.
If a depositor desires to write a check for which he does not have funds on
deposit, he can deposit a transfer check large enough to cover the payment, even
though the transfer check itself creates an overdraft. The transfer process may be
repeated indefinitely or may be terminated by a deposit of sufficient funds to cover
the overdraft. Because the purpose of this procedure is to conceal an overdraft from
the bank, the transfer check may or may not be recorded on the books on the date
that it was drawn.
Kiting to pad a cash position typically occurs at the end of a fiscal period; a
check transferring funds from one bank to another is deposited and recorded on the
date drawn but is not recorded as a cash disbursement until the following period. In
this case, the credit on the books would probably be made to a revenue account and
the subsequent debit to an expense account.
The following audit procedures would be used to uncover lapping:
23-5
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23-12 (continued)
23-13 Assuming a client with excellent internal controls uses an imprest payroll
bank account, the verification of the payroll bank reconciliation ordinarily takes less
time than the tests of the general bank account even though the number of payroll
disbursements exceeds those for the general account because an imprest payroll
account has no activity other than payroll disbursements and deposits made to
reestablish the standard minimum account balance. Furthermore, most employees
cash their checks quickly, so there usually are few outstanding checks, especially
older ones, and no other reconciling items. On the other hand, the general bank
account will include all regular activity plus bank charges, notes, other liabilities, etc.,
which must be reconciled and verified.
23-14 The verification of petty cash reimbursements consists of footing the petty
cash vouchers supporting the amounts of the reimbursements, accounting for a
sequence of petty cash vouchers, examining the petty cash vouchers for authorization
and cancellation, and examining the supporting documentation attached to the
vouchers for reasonableness. The balance in the fund is verified by a count of the
petty cash. Testing of petty cash transactions is more important than the ending
balance in the account, because even if the amount of the petty cash fund is small,
there is potential for a large number of improper transactions if the fund is frequently
reimbursed.
23-6
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23-16 The misstatements that are of the greatest concern to auditors in bank
reconciliations are intentional ones to cover up a cash shortage, usually resulting
from a defalcation. A fraudulent deposit in transit or an omitted outstanding check
will both cover up a cash shortage. Omitted deposits in transit or inclusion of a
nonexistent outstanding check are likely misstatements only when the bank balance,
after reconciling items are accounted for, is greater than the book balance, a highly
unlikely occurrence.
23-17 This questions deals with a situation where a companys bank received an
electronic deposit of cash from credit card agencies making payments on behalf of
customers purchasing products from the companys online Web site. The company
does not have the electronic deposit recorded in the general ledger. The companys
bank reconciliation should include an adjustment for this transaction, which would
increase the book balance of cash and decrease accounts receivable from credit
card agencies.
23-7
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23-20
23-8
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1. To ascertain all cash balances and liabilities to banks that might exist.
The verification includes amounts and descriptions.
2. To assure that the client is using the correct balance from the bank in
preparing its reconciliation.
3. To determine which checks on the outstanding check list have since
cleared and to uncover checks that should have been included on the
outstanding check list, but were not. These could represent a cover-up
of a cash shortage.
4. To create a list of outstanding checks for follow-up to determine why
they have not cleared and to investigate the possibility of a misstatement
of cash and accounts payable.
5. To assure that all loans, terms, and arrangements with the bank were
properly authorized by the board of directors and are disclosed in the
financial statements.
6. To reconcile the recording of cash receipts and cash disbursements
between the bank and the client's books and to prepare a bank
reconciliation at the same time. This may disclose existence, complete-
ness, accuracy, cutoff, or posting and summarization misstatements.
7. To determine if there is a cutoff misstatement in cash disbursements.
8. To make sure the cash receipts were recorded by the bank shortly
after the beginning of the new year and recorded in the current year's
cash receipts journal. A misstatement in either of these could indicate
the cover-up of a cash shortage or a cash receipts cutoff misstatement.
23-9
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23-22 (continued)
b. Adjusting entry:
Miscellaneous expense $ 107
Interest expense 400
Note payable 6,000
Allowance for doubtful accounts 516
Purchases 1,130 *
Cash in bank $ 8,153
To record adjustments arising from
7/31/11 bank reconciliation.
* Will require reversal on August 1 because of recording in
cash disbursements journal.
23-23 a. In verifying the interbank transfers, the following audit procedures should
be performed:
1. List interbank transfers made a few days before and after the
balance sheet date (already done).
2. Trace these interbank transfers to the appropriate accounting
records, bank reconciliations, and bank records to verify proper
recording.
23-10
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23-23 (continued)
d. and e.
23-11
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23-24
7. The auditor suspects that the controller e. Obtain the cutoff bank
wrote several checks and recorded the cash statement and compare
disbursements just before year-end but did not the cleared checks to the
mail the checks until after the first week of the year-end reconciliation.
subsequent year.
23-12
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23-25 a.
CORRECTED RECONCILIATION
December 31, 2011
Balance per bank 12-31-11 $26,978.41
Add:
Deposits in transit 3,715.27
Less: Outstanding checks* (3,121.83)
Balance per bank - adjusted $27,571.85
23-13
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23-26 a.
Cash Disburse- Cash
9/30/11 Receipts ments 10/31/11
Balance per bank $6,915 $28,792 $27,431 $8,276
Deposits in transit
9/30/11 5,621 (5,621)
10/31/11 996 996
Outstanding checks
9/30/11 (1,811) (1,811)
10/31/11 2,615 (2,615)
Bank error check charged
to wrong account (1,144) 1,144
NSF checks (600) (1,335) 735
Balance per bank adjusted $10,725 $23,567 $25,756 $8,536
Balance per books unadjusted $10,725 $20,271 $25,160 $5,836
Adjustments to be made
Interest charged 596 (596)
Note proceed 3,296 3,296
Balance per books adjusted $10,725 $23,567 $25,756 $8,536
Internet Problem Solution: Check Clearing for the 21st Century Act
23-14
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c. No. In general, the law does not require the bank to return original
checks. Many banks destroy original paper checks. Other banks may
store original checks for some period of time and then destroy them.
Check 21 ensures that customers have the same legal protections
when they receive a substitute check from the bank as when they
receive an original check.
(Note: Internet problems address current issues using Internet sources. Because
Internet sites are subject to change, Internet problems and solutions may change. Current
information on Internet problems is available at www.pearsonhighered.com/arens.)
23-15
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Chapter 24
Review Questions
PRESENTATION AND
DISCLOSURE-RELATED
AUDIT OBJECTIVES DESCRIPTION
Occurrence and rights and Account-related information as described in the
obligations footnotes exists and represents the rights and
obligations of the company.
Completeness All required disclosures are included in the
financial statement footnotes.
Accuracy and valuation Footnote disclosures are accurate and valued
correctly.
Classification and Account balances are appropriately classified
understandability and related financial statement disclosures are
understandable.
Pending litigation
Income tax disputes
Product warranties
Notes receivable discounted
Guarantees of obligations of others
Unused balances of outstanding letters of credit
24-1